REQUEST FOR PROPOSAL:

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REQUEST FOR PROPOSAL SHARE ADMIN SERVICES
BRIEFING SESSION
14H00 13H00
09 February 2007
2
AGENDA

• Welcome
• Introductions key NEF personnel
• Administration
• Scope
• Technical requirements
• Procurement/BBBEEE
• Contact Person
• Closure

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Key personnel

• Andrew Wright - COO (Strategy, Systems
  and Technology, HR, Marketing
  Facilities)
• Raymond Mokgalagadi CFO ( Finance
  Procurement)
• Victor Mabuza - Executive (Asset Mgt)

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ADMINISTRATION

• All must register - vendor name, contact details
  telephone number e-mail and contact person
• RFP closing date is 26 February 2007 _at_ 14H00
• RFP responses to be delivered at NEF. Faxes and
  e-mails will not be accepted.
• Late responses will not be accepted
• RFP responses to include the Conflict of Interest
  Declaration, NDA Supplier database Application
  form

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PURPOSE OF THE RFP

• To appoint a service provider to provide a
  combination of Share
• Administrative and CSDP services for all phases
  of its Retail Offer.
• The services should include the following
• Requires a combination of services i.e. project
  management, data management and document printing
  and mailing.
• Offer documentation drafting from design concepts
  to print and mailing management.
• To provide registry, dematerialization, custody
  and settlement and share dealing services.
• Investor relations management via a Call Centre.

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SCOPE OF SERVICES

• It is envisaged that the Offer will occur in 4
  different phases i.e. pre -registration phase,
  registration phase, subscription phase and post
  launch phase.
• The following services are required
• Liaise with the NEF and recommend a process that
  will minimise risk and result in the timely
  delivery of a clean register to the NEF
• Liaise with printers and other parties involved
  in the design of Registration and Application
  Forms
• Establish and operate a processing facility with
  financial institutions for the processing of
  applications

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SCOPE OF SERVICES

• Develop procedures and Operational Guidance Notes
  covering all aspects of capturing data from
  Registration Forms, Registration calls and from
  files supplied by distribution agencies
• Consultation and planning, logistics and
  documentation preparation
• Printing, mailing and distribution of offer
  documentation, registration and application
  forms
• Develop suitable interfaces with distribution
  agencies for the transfer of data from their
  respective databases

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SCOPE OF SERVICES

• Ensure the integrity of the personalisation of
  application forms
• Supply NEF daily notification of total
  applications received
• Provide modeling for scaling scenarios in the
  event of over subscription
• Undertake management of the registration database
• Process all documentations including validations,
  recordings, banking, reconciliation and auditing
  of monies and applications

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SCOPE OF SERVICES

• Balance the offer production of lists of
  shareholders as at launch date
• Establish procedures in respect of dealing
  services
• Production of electronic messages to STRATE
• Store retail offer documentation and manage
  database
• Provide and mail fulfillment documentation as
  appropriate
• Laser print and mail shareholders statements
  twice a year
• Operate a Call Centre on behalf of NEF for the
  retail offer

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TECHNICAL REQUIREMENTS

• Must have systems capability linking them to the
  JSE/STRATE settlement systems
• Must have systems capability linking them to the
  Financial Institutions who will be Distribution
  and Receiving Agents
• Must be FAIS compliant and demonstrate ability to
  enforce FICA
• Must demonstrate prior experience in executing
  Retail Offers
• Must have call centre facilities and registry
• Must demonstrate experience on dematerialization,
  share dealing and custody settlement

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BBBEE CREDENTIALS

• BBBEE
• Evaluation Criterion
• Dti Generic Scorecard
• All Seven Components
• As provided for in the Codes of Good Practice
• Proof of Status
• An external BBBEE Rating Certificate and
  associated detailed scorecard. (the rating
  certificate must include all seven BBBEE
  components
• Or a self assessment BBBEE Scorecard
• Or a BBBEE evaluation conducted and signed by
  your external auditors.

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CONTACT PERSON

• Name Rolland Nkoana Rakhuduwe
• Procurement Officer
• Tel. No 011-305-8000
• For all enquiries
• both technical and commercial related

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• QUESTIONS ANSWERS

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• THANK YOU