Supporting Infants and Toddlers in Child Care

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Supporting Infants and Toddlers in Child Care
A Project of the Child Care Bureau Office of
Family Assistance, U.S. Department of
Health and Human Services

• A Strategic Planning Approach

Prepared for XXX STATE, WORK GROUP Date HERE
By NAME HERE Email HERE National Infant
Toddler Child Care Initiative
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National Infant Toddler Child Care Initiative
Mission To work collaboratively with CCDF
administrators and other partners in their
efforts to help move forward system
initiatives to improve the quality and supply of
infant and toddler child care.
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National Infant Toddler Child Care Initiative
Vision That infants and toddlers experience
high quality care in all settings, and their
unique needs are addressed in early care
andeducation systems.
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Strategic Planning Approach

• Based on NITCCIs early care education
  system planning model and process
• Designed to maximize involvement of stakeholders
  while minimizing face-to-face meeting
  requirements
• Small Planning Design Group(3-6 people, help
  design planning process)
• Larger Strategic Planning Committee

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Initial Planning Tasks
The Planning Design Group works with the
technical assistance specialist to

• Identify the individuals who will be invited to
  participate in the strategic planning process
• Identify data sources that describe the issue
• Choose meeting dates and sites
• Decide who will write final report

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Initial Planning Tasks (cont.)

• Draft an invitation letter for the CCDF
  administrator to send to the Strategic Planning
  Committee
• Begin to pull together State/Territory specific
  data on the issue.
• Prepare a welcome email to committee members,
  including
• Meeting and process information
• Request to set up a phone interviewwith each
  member prior to the first meeting.

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Initial Planning Tasks (cont.)

• Complete draft of the Key Elements tool.
• Draft Strategic Planning vision and mission
  statement for member reviewand comment
• Define planning terms (e.g., goals, outcomes,
  strategies, etc.)
• Determine if logic model will be used
• Draft questions for phone interviews

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Initial Planning Tasks (cont.)

• Draft agenda for the first meeting
• Mail packet to Strategic Planning Committee
  members, to include
• Strategic Planning Vision and Mission draft
• Interview questions
• Schedule and conduct a phone interview with each
  member.

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Initial Planning Tasks (cont.)

• Review responses and identify
• Interests Data sources
• Concerns Themes
• Issues
• Prepare an overview of the interview content
  without identifying individual members.
• Identify background information and documents
  that will help members understand the issue.

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First Full Committee Meeting

• Requires 3-4 hours
• Begin with welcome, introductions, process
  overview and icebreaker
• Optional Overview of national state
  information about issue
• Committee will
• Review, edit and adopt definitions,vision and
  mission
• Review data and information

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First Full Committee Meeting (cont.)

• Committee will
• Review opinions, questions, comments, and goals
  compiled from the interview process
• Identify common themes and surprises
• Review and edit the Key Element document

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The First Meeting Conclusion

• Instructions to Committee Members
• Prepare to set goals
• Prepare to offer and discuss strategies to
  achieve the goals
• Be ready to discuss priorities for action
  planning

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Between the First and Second Meeting

• Debrief the first meeting and make adjustments as
  needed
• Complete edits to Key Element document, as needed
• Develop the 2nd meeting agenda
• Send a reminder to members

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Second Full Committee Meeting

• Requires 4 hours
• Open with welcome and introductions
• Review work to date
• Overview of tasks for the day
• Set goals
• Recommend strategies
• Develop an action plan

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Second Full Committee Meeting (cont.)

• Goal Setting Process
• Develop individual goals
• Categorize individual goals
• Develop goal statements
• Prioritize goals

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Second Full Committee Meeting (cont.)

• Development of Strategies
• Discuss member recommendations
• Align with goals
• Analyze chance of success
• Reach agreement on
• Recommended strategies
• Priorities

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Second Full Committee MeetingConclusion

• Develop action plan
• Review next steps

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A Project of the Child Care Bureau Office of
Family Assistance, U.S. Department of
Health and Human Services
Karen Heying, Project Director National Infant
Toddler Child Care Initiative ZERO TO THREE 2000
M Street NW, Suite 200 Washington, DC
20036 202.638.1144 ext. 618 kheying_at_zerotothree.or
g http//nccic.acf.hhs.gov/itcc/