Payroll Online Payment Request POPR

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Payroll On-line Payment Request(POPR)

• Team Members
• Kymber Horn
• Jenny Ruiz
• Linda Suhay
• Lucy Whitsell
• Suzanne Zimbardo
• Beta Test Departments

2
Welcome

• Agenda
• Introduction
• Project Improvement Process
• Demonstration of POPR
• Next Steps

3
Project Team Members

• Kymber Horn
• Jenny Ruiz
• Linda Suhay
• Lucy Whitsell
• Suzanne Zimbardo
• Payroll Staff Members as Needed
• Systems Control (Ginger Kouns)

4
Beta Test Departments

• Campus Recreation
• English
• Extended University Administration
• FSO
• ICA
• Optical Science
• Parking
• Plant Science
• Public Health
• Residence Life
• Student Union
• Systems Industrial Engineering

5
Vision Statement

• To provide an on-line electronic method to submit
  request for payment of wages for hours not
  reported through the time and attendance process

6
Goals and Objectives

• Eliminate the paper process
• Create electronic authorization
• Create an electronic routing method
• Reduce time lag between creation of document
  within a department and receipt within payroll

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History of the Improvement Process

• Phase I Phase II
• Electronic Fillable eForm (August 2000)
• Electronic eForm Payroll Review Electronic
  including submission to CCIT (August 2000)
• Electronic eForm for Termination Form (Current
  Implementation by Systems Control)
• Phase III
• Electronic Payroll On-line Payment Request - POPR
  (November 2002)

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Current PUTR Process

• eForm completed by department
• eForm is printed and routed for approval within
  the department or college
• eForm is routed to Payroll via campus mail (This
  process may take 3 to 5 days)
• Electronic eForm reviewed and processed by
  Payroll
• Payroll submits an electronic file to CCIT for
  payment

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New POPR Process

• Login to Information Services Web
• Select POPR process
• Choose an employee to modify by their name, EID,
  and position control
• Use Time and Attendance Document to report time
  on the POPR
• Submit POPR to the approver for authorization
  (Based on the On-line Time Roster Security)
• Authorization submits the POPR to Payroll

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BETA Test Group

• Hands on demonstration of POPR System
• What is required of a Department in BETA
• Process using the POPR when time cant be
  reported on the on-line time roster
• Report all system problems to Lucy Whitsell via
  email
• BETA test will conclude on 9/29/02
• Continue to use the POPR system after the BETA is
  over.

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Next Steps

• BETA Group Payroll contact for questions
• Lucy Whitsell, 621-3469, email
  whitselll_at_arizona.edu
• Meet with BOC in September and October 2002
• Delivery to Campus scheduled for November 2002

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