Writing Justifications

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Writing Justifications
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Justification Reports

• Often are initiated by the writer rather than
  requested by the readers.
• Often written to justify changes in policy or
  procedures.
• Can be written as a proposal, but make the
  recommendation obvious.

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Justification Reports Must Answer Why Should
We?
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State the Purpose or the Problem

• In One or Two Sentences, Make Your Recommendation
  and State Possible Benefits.

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Advantages

• Point out savings or advantages here, but save
  your explanation for the discussion section.

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Methods or Procedures

• Explain how your suggestion can be implemented.
• Show how many people will be involved, how much
  time it will take, what the costs would be, etc.

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Conclusions

• List your conclusions, but save the details for
  the discussion.

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Discussion

• This is the lengthiest portion.
• Provide details,(numbers, amounts, names etc).
• Provide explanations.
• Describe how you arrived at your conclusion.
• Be precise, impartial, and organized.

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Sample Format

• Subject
• Purpose
• Cost and savings
• Procedure
• Description of project
• Possible disadvantages
• Conclusions
• Discussion of conclusions

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The Assignment

• Write a justification for either your boss at
  work, the administration of your school, or your
  parents to justify changes in policy or procedure
  you feel should be made.