Forms and Pay Grades

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Forms and Pay Grades

• Updated - Fall 2006

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Status Forms

• The Labor Status form must be completed and
  signed by both students and supervisors prior to
  beginning any labor position. The status form
  gives a summary of
• Primary and Secondary Labor Positions
• Hours, Grade, Step, Rate, Department and Start
  Date
• Status forms must be on file in the Payroll
  Office by the Friday before the first pay period
  ends.
• A separate status form is required for each labor
  position held on campus.

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Filling Out A Status Form

• Labor Supervisors must fill in the students
  labor position code, contracted hours, pay grade,
  and the department number.

Name CPO
Year/Term ID
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• All status forms must be signed by both
  supervisor and student.

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What is a pay grade?

• Pay grades are established for each labor
  position in each department.
• Pay grades set the pay rate for the labor
  position.

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Determining Pay Grades

• Supervisors are responsible for determining the
  pay grade of each labor position.
• Grade 5 and 6 positions must be pre-approved by
  the Dean of Labor or the Labor Forum.
• Each department is budgeted a certain amount of
  positions and pay grades and must stay within
  what they have been assigned.

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• Pay grades are based on the level of
  responsibility and learning goals for the labor
  position.

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• For help in determining the pay grade of a
  position please refer to the Job Grade Guidelines
  and the Learning Progressions in the Online
  Supervisors Handbook at
• http//www.berea.edu/laborprogramoffice/documents
  /SupervisorsHandbook.pdf

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Pay Grades
Pay rates are evaluated each year. These
figures represent the 2006-2007 rates.
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Release/Adjustment Forms

• Communicates any changes to a labor contract to
  the Student Payroll Office.
• A release/adjustment form must be completed
  before a new status form will be issued.
• The form is used to
• Increase or decrease contracted hours per week.
• Change grade or position code.
• Release a student from his or her labor position.
• PLEASE NOTE
• A freshman may not be released without
  extenuating circumstances and approval from the
  Labor Office.
• The Labor Office reserves the right to reassign
  (according to campus need) any student released
  for misconduct/unsatisfactory performance. These
  students should report to the Labor Office upon
  release.

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Release/Adjustment Form
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Report of Unrecorded Time (a.k.a. Blue Cards)

• Used to correct a students information (i.e.
  name or position) on the Department Report of
  Hours Worked form.
• Can also be used to report unreported hours from
  a previous term.
• Used to report hours for students working during
  Thanksgiving and Spring Breaks.

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Example of Blue Card
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Where do I go for help?

• For additional information consult the online
  Supervisors Handbook at
• http//www.berea.edu/laborprogramoffice/documents
  /SupervisorsHandbook.pdf
• Or contact the Payroll Office at ext. 3317
• Feel free to stop by the Payroll Office in
  Fairchild Room 100.