KState iSIS Orientation Session FacultyAdvisors Presenters: Jennifer Gehrt, LASER Project Director B

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K-State iSIS Orientation SessionFaculty/Advisors
PresentersJennifer Gehrt, LASER Project
DirectorBrian Arthaud-Day, Student System
TrainerJanuary 2008
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Todays Topics

• What is iSIS?
• Timeline
• Whats new?
• iSIS-speak (terminology)
• Online Demos
• Future training
• Q A

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What is iSIS?

• K-States New Student Information System
• Project goals ...to replace all current student
  information systems and increase the information
  accessibility and technical capabilities for
  faculty, staff, and students.

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What is iSIS?

• iSIS includes
• Enrollment and student records
• Admissions
• Financial aid
• Student financials (billing)

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What does iSIS Replace?

• iSIS Replaces
• KATS
• SIS-Student Information System
• FAMS-Financial Aid Management System
• BRS-Billing Receivables System
• Other smaller student-related systems
• K-State Online is NOT replaced

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Implementation Timeline

• Jun 2007 - Admissions module
• Aug 2007- Scholarship part of Financial
  Aid
• Oct 2007 - Fall 08 Class Schedule
• Feb 2008 - Financial Aid module
• Mar 2008 - Enrollment
• Jun 2008 - Student Financials

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iSIS Task Force

• David Delker, Associate Dean, Technology
  Aviation, Chair
• Karen Pence, Assistant Dean, Human Ecology,
  Secretary
• Doris Carroll, Academic Affairs
• Al Cochran, Provost's Office
• Mike Crow, LASER Project
• Brad Cunningham, Business Administration
• Gunile DeVault, Registrar's Office
• Kevin Donnelly, Agriculture

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iSIS Task Force

• Linda Morse, Continuing Education Registrar
• Alice Niedfeldt, Business Administration
• Monty Nielsen, Registrar
• Mike Perl, Education
• Shanna Pumphrey, Arts and Sciences
• Larry Satzler, Engineering
• Carol Shanklin, Graduate School
• Marian Tilford, Agriculture
• Alison Wheatley, Arts and Sciences

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Academic Policies

• With the implementation of iSIS, faculty will
  have not lost any control of the academic
  policies or responsibilities assigned to them.
  Academic policies and procedures will be
  electronically implemented, and will continue to
  be the responsibility of the faculty and/or the
  Dean.
• Ray Hightower, Retired Assistant Dean of
  Engineering

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Will My Work Change?

• As a Faculty/Advisor, your responsibilities
  should not change
• Some of the tools you use, however, will be new

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Whats new?

• Students SSN will no longer be used as primary
  identifier
• SSN still available in iSIS with limited need to
  know access
• Students Wildcat ID (WID) number stored as a
  Campus ID

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Semester Preparation

• New course approval/data sheet under review by
  Faculty Senate
• Deans Offices online entry of class schedule
  began Oct 1
• Room Scheduling continues through
  Schedule25/Resource25
• Fall 2008 Class Schedule Feb 22

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Advising

• Advisors/Advisees are maintained in iSIS by Deans
  Offices/Departments
• Advisors will attend iSIS Advisor hands-on
  training (enroll in HRIS)
• Advisors will see a list of Advisees in iSIS and
  view relevant information
• Access in iSIS to any student data to allow for
  walk-ins

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Advising

• Advising Flags (service indicators) will use same
  logic as in SIS
• Advising DARS Reports will run from
• iSIS
• K-State Online
• Academic History will be viewable and printable
  no batch printing distribution of transcripts

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Where to Enroll?

• For Summer 2008 term Enroll in KATS
• For Fall 2008 term Enroll in iSIS
• Students enroll in all 2008-09 classes in iSIS,
  including distance (DCE)
• iTAC Help Desk Staff to assist students in Hale
  Library

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When to Enroll?

• Students view Enrollment Timeslot in Student
  Center
• Pilot Group Mar 12 Student Athletes
• Other Students Beginning Mar 24
• Advise students to enroll in Summer before Fall
  if possible

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Whats New in Enrollment?

• Class Search Tool
• Limit of one class section per course
• Total semester enrollment limited to 21 hours,
  including waitlisted classes
• Some classes will have Reserved Capacities for
  Majors, Seniors, etc.

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Waitlists

• Students waitlist themselves
• Students/Faculty/Advisors will view number of
  students enrolled or waitlisted in classes
• Student automatically enrolled when seat is
  available through calendar day 7 of the semester
  by date/time order
• Waitlists purged after calendar day 7

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Enrollment Requisites

• Enrollment requisites automatically enforced if
  set up in iSIS by the Deans Office/Departments
• Some courses will not have requisites established
  in iSIS for first year or so
• Generally, not on Graduate level courses
• Deans Offices will have override ability to
  bypass requisites as needed

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iSIS-speak (terminology)

• Career - Undergraduate, Graduate, VM
• Academic Level Freshman, etc.
• Program Degree Seeking Undergraduate in
  Engineering
• Plan - major or minor
• Subplan - option
• Term - semester

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iSIS-speak (terminology)

• Course - a body of instruction
• Unit - a credit hour
• Class - a single lecture or lab section
• Subject Area - e.g., MATH
• Catalog number - e.g., 220
• National ID - Social Security Number
• Campus ID - Wildcat ID (WID)
• ID - assigned by iSIS

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iSIS-speak (terminology)

• Service Indicator - a flag
• VA benefits eligible
• Advising completed
• Overdue tuition
• Permission - a manual override
• Class capacity
• Consent
• Requisites

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Faculty Center

• View class roster
• View list of advisees
• View student and faculty schedules
• View class enrollment, room, etc.
• Report grades (starting Fall 08)

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Faculty Center

• iSIS Online Demo

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Student Center

• Class Search
• Run and print degree progress reports
• Enroll in classes, view schedule
• View and accept financial aid
• View and pay bill
• Update personal information
• Marketplace (athletic tickets, etc.)

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Student Center

• iSIS Online Demo

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Future training

• January and February
• Advising Hands-on training for faculty and staff
  enroll in HRIS
• Training Schedule
• Online tutorials for students
• Online tutorials for faculty/staff
• http//www.k-state.edu/isishelp/

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Questions?

• ?