CONCEPT NOTE

1

• CONCEPT NOTE
• ETCF Information Days
• April 3rd 2008
• Ankara

2
Concept Note

• Concept Note is one of the documents to be
  assessed in the Evaluation.
• 1st Phase Administritive Check
• 2nd Phase Concept Note

3
Concept Note

• Should not exceed 4 full pages of Arial 10
  characters with 2 cm margins
• Respond, in the same sequence, to the headings in
  the Application Form.
• Size of each section will reflect the relative
  importance of each heading
• Should be drafted as clearly as possible to
  facilitate its assessment

4
Headings

• Relevance of the Action
• General presentation and analysis of the problems
• Specific problems to be addressed by the action.
• ?Brief description of the target groups and final
  beneficiaries.
• ?Relevance of the proposal to the needs and
  constraints in general of the target country(ies)
  or region(s) and to the target groups/final
  beneficiary groups in particular.
• ?Relevance of the proposal to the priorities and
  requirements presented in the Guidelines.

5

• Description of the action and its effectiveness
• Overall objective of the action, outputs and
  expected results
• ?Proposed activities and their effectiveness
• Involvement of implementing partners, their role
  and relationship to the applicant,
• ?Other possible stakeholders, their anticipated
  role and/or potential attitudes towards the
  project

6
Headings...

• Sustainability of the action
• Initial risk analysis and eventual contingency
  plans. (risk types including physical,
  environmental, political, economic and social
  risks)
• ?Main preconditions and assumptions during and
  after the implementation phase.
• ?How sustainability will be secured after
  completion of the action

7
Evaluation of the Concept Note

• Scores awarded to the Concept Note are completely
  separate from those given to the Full Application
• Administrative check
• Relevance of the action, its merits and
  effectiveness, its viability and sustainability

8
Evaluation...

• Out of 50 points in accordance with the breakdown
  provided in the Evaluation Grid

9
Evaluation Grid
10
After the Assessment

• A list will be established with the proposed
  actions ranked according to their total score.
• Only the Concept Notes which get a score of a
  minimum of 12 points in the category "Relevance"
  as well as a minimum total score of 30 points
  will be considered for pre-selection.
• The list of Concept Notes will be reduced in
  accordance to the ranking to those whose sum of
  requested contributions amounts to three times
  the available budget for this Call for proposals.
  
• Evaluation Committee will subsequently proceed
  with the full proposals of the pre-selected
  applicants