JAG Local Pass Through Grant

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JAG Local Pass Through Grant Training for
Municipalities And Police Departments
Legislative Office Building Hartford, CT December
17, 2009
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Presenters
John Forbes, Asst. Division Director (860)
418-6271 john.forbes_at_ct.gov Lisa Secondo,
Manager Adult Policy, Planning and Programs (860)
418-6391 lisa.secondo_at_ct.gov Steve Moniz, JAG
Grant Manager [phone] stephen.moniz_at_ct.gov
Kelly Sinko, Project Manager (860)
418-6336 kelly.sinko_at_ct.gov
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• Introduction
• Jobs (OMB 1512) Report
• QTR Financial Report
• Performance Measurement Tool (PMT)
• Grant Budget/Scope Revisions
• Cash Request Process
• Closeout Process

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• Introduction
• Jobs (OMB 1512) Report
• QTR Financial Report
• Performance Measurement Tool (PMT)
• Grant Budget/Scope Revisions
• Cash Request Process
• Closeout Process

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• 1. Application Phase
• Application
• Grant Award
• Initial Cash Request

JAG Grant Cycle

• 2. Implementation Phase
• Project Implementation (Revisions Required???)
• QTR Financial Report (OPM Requirement)
• Jobs Reporting (Federal Requirement)
• Performance Measurement (Federal Requirement)

• 3. Closeout Phase
• Site Visit (by OPM Staff)
• Reconciliation/Final Documents Required
• Remaining Cash Request
• Formal Closeout

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ARRA JAG LOCAL PASS THROUGH GRANT REPORTING
SCHEDULE
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• Introduction
• Jobs (OMB 1512) Report
• QTR Financial Report
• Performance Measurement Tool (PMT)
• Grant Budget/Scope Revisions
• Cash Request Process
• Closeout Process

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Jobs Reporting Spreadsheet

• Purpose
• Find out how many full-time equivalent positions
  were compensated by ARRA JAG funds
• How?
• Report how many work-time hours were compensated
  by ARRA JAG funds
• Use formula to convert them to FTEs (full-time
  equivalent)

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What You Should Report

• Number of hours that were compensated with ARRA
  JAG funds for dedicated work-time including
• Full-time Jobs Created/Retained
• Overtime hours
• Vendor/Contractor

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If you have questions about the Jobs Reporting
Spreadsheet, please contact
Kelly Sinko, Project Manager Phone
860-418-6336 Email kelly.sinko_at_ct.gov
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• Introduction
• Jobs (OMB 1512) Report
• QTR Financial Report
• Performance Measurement Tool (PMT)
• Grant Budget/Scope Revisions
• Cash Request Process
• Closeout Process

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QTR Financial Report
You Must Submit the QTR Financial Report Through
the OPM Grants Portal
https//www.appsvcs.opm.ct.gov/opmgrantsportal/Log
on.aspx
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QTR Financial Report
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• Introduction
• Jobs (OMB 1512) Report
• QTR Financial Report
• Performance Measurement Tool (PMT)
• Grant Budget/Scope Revisions
• Cash Request Process
• Closeout Process

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Performance Measurement Tool Spreadsheet

• Purpose
• Measure your ARRA JAG funded projects
  performance and progress
• How?
• Answer the questions in the spaces provided
  accurately and consistently across reporting
  periods
• Provide all necessary data to the best of your
  ability

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Guidelines for PMT Reporting

• Purchases
• Completed transaction, in which an obligation was
  liquidated
• Corresponds to expenditures in Quarterly
  Financial Report

An unpaid obligation or a purchase order that
has not been paid or liquidated is NOT considered
a purchase
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Guidelines for PMT Reporting

• Equipment/Supplies Purchases
• Must answer ARREST/CRIME RATE performance
  measures (Qts. 84-86) if the equipment supports
  direct police services

• Cruisers
• Vans
• MDT Laptops
• Cruiser Communications

• Weapons
• Tactical Equipment
• Tasers
• Investigation Kits and materials

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If you have questions about the PMT Spreadsheet,
please contact
Kelly Sinko, Project Manager Phone
860-418-6336 Email kelly.sinko_at_ct.gov
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• Introduction
• Jobs (OMB 1512) Report
• QTR Financial Report
• Performance Measurement Tool (PMT)
• Grant Budget/Scope Revisions
• Cash Request Process
• Closeout Process

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Grant Budget/Scope Revisions
To Discuss Budget or Scope Changes to your JAG
Local Pass Through Grant, Please Contact
Steve Moniz, JAG Grant Manager Phone
860-418-6341 stephen.moniz_at_ct.gov
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• Introduction
• Jobs (OMB 1512) Report
• QTR Financial Report
• Performance Measurement Tool (PMT)
• Grant Budget/Scope Revisions
• Cash Request Process
• Closeout Process

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Cash Request Process

• The JAG Local Pass Through Grant is 75 Forward
  Funded.
• There will be 2 - and only 2 - Cash Requests
• Initial 75 of total grant budget provided
  upfront (with an approved application)
• Remaining 25 of total grant budget provided
  based upon final examination/reconciliation of
  grant project including a site visit.

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Cash Request Process
Cash Request 1

• After you have submitted a complete application
  AND the application has been approved
• You Must Submit a Cash Request (draw) for 75 of
  your Grant funds
• The Cash Request must be submitted through the
  OPM Grants Portal

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Cash Request Process
Cash Request 2

• The second Cash Request for the remainder of the
  grant budget can only be submitted after
• The OPM Site Visit has occurred
• All Financial/Expenditure Data Has Been
  Reconciled
• Final Financial Report is Submitted
• All Other Outstanding Reports have been Completed
• Approved by OPM JAG Grant Manager
• The Cash Request must be submitted through the
  OPM Grants Portal

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• Introduction
• Jobs (OMB 1512) Report
• QTR Financial Report
• Performance Measurement Tool (PMT)
• Grant Budget/Scope Revisions
• Cash Request Process
• Closeout Process

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Closeout Process

• Final Financial Report has been Submitted
• Property Inventory has been Submitted (if
  necessary)
• Final PMT Report has been Submitted
• Final Jobs Report has been Submitted
• The OPM Site Visit has occurred
• All Financial/Expenditure Data Has Been
  Reconciled
• Second Cash request has been Submitted
• Close out has been Approved by OPM JAG Grant
  Manager
• Sub recipients receive a formal communication
  notifying them that the grant is now closed
• Retain records of all grant programmatic and
  fiscal activities for a period of 3 years

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JAG Local Pass Through Grant Training for
Municipalities And Police Departments
Legislative Office Building Hartford, CT December
17, 2009
31
JAG Local Pass Through Grant Training for
Municipalities And Police Departments
Police Officer Standards and Training
Council  Meriden, CT December 18, 2009