National Institutes of Health Information Technology Acquisition and Assessment Center

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National Institutes of Health Information
Technology Acquisition and Assessment Center

Chief Information OfficerSolutions and Partners2
Innovations (CIO-SP2i)
QUARTERLY BUSINESS MEETING
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Overview

• Introduction of Acting NITAAC Program Director
• Provide CIO-SP2i Contract Status
• Key Users of Contract
• Marketing Efforts
• Review Contract Deliverables
• Contract Modifications
• CIO-SP2i Contract Accomplishments and Customer
  Testimonials

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Management Changes

• Introduction of Mr. Thomas Keith
• Management Vision

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Management Vision

• If you were in charge .

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CIO-SP2i Partnership Shared Interests
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National Institutes of Health Information
Technology Acquisition and Assessment Center
Chief Information OfficerSolutions
and Partners2 Innovations
(CIO-SP2i)

• Wanda F. Russell
• Senior Contracting Officer

NITAAC/Vendors Business Meeting March 12, 2008
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Contract Status
Number of Task Awards Authorized 526
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Contract Status
Total Dollars Authorized Including Options
6,974,132,409
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Contract Status
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CIO-SP2i Customer Activity Inception to Date
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Contract Status
Percentage of Vendors that have received Task
Awards 86
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Award Dollars by Contractor
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Award Dollars by Contractor
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Award Dollars by Contractor
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Award Dollars by Contractor
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Award Dollars by Contractor
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FY 2007 Actions

49 Orders 185,744,180
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Contract Reporting Requirements

• Program Status Report
• Original Check for Remittance of NIH Fees
• Check Report and Copy of the Check
• Sales Report
• Reports are due the 10th of each month

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Reporting Requirements

• All reports should be submitted to
• nihcios2_at_od.nih.gov
• The Check Report, copy of check, and Sales Report
  should also be submitted to your designated
  financial team representative
• The Original Check should be forwarded to the NIH
  Cashiers Office

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Suggested Check Format
Mail Check to NIH, OFM, FSB Building 31,
Room B1B23 31 Center Drive, MSC 2054 Bethesda,
MD 20892-2054
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Designated Representatives
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Designated Representatives (Continued)
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Tradeshow Schedule
Insert Show Schedule
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Marketing Efforts
Joycelyn Bacchus Bacchusj_at_od.nih.gov 301
435-3901
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Reporting Requirements

• All reports should be submitted to
• nihcios2_at_od.nih.gov
• The Check Report and Sales Report should also be
  submitted to your designated financial team
  representative

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Reporting Requirements

• Subcontracting Reports - Large Businesses
• The SF-294 and SF-295 are no longer used to
  document this reporting requirement.
• The Electronic Subcontract Report System (eSRS)
  is now available for use at www.eSRS.gov.
• You may now enter your Subcontracting Reports for
  Individual Contracts (formerly the SF-294 and
  Summary Subcontract Reports (formerly the SF-295)
  electronically into eSRS.

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Reporting Requirements

• Subcontracting Reports - Large Businesses
  (cont.)
• You must hit the submit button on each report
  for submission of data into eSRS.
• To notify NITAAC of report submissions, enter the
  following e-mail addresses in the specific areas.
  The e-mail addresses for the CIO-SP2i
  Contracting Officers are
• nihcios2_at_od.nih.gov and Russellw_at_od.nih.gov

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Reporting Requirements

• Subcontracting Reports - Large Businesses (cont.)
• This will notify the appropriate NITAAC
  Contracting Officers that you have submitted your
  reports into eSRS.
• Do you need eSRS Training? Any contractor who
  is interested in receiving an e-mail notification
  about training should contact eSRS_at_sba.gov.
• Please mark the subject line eSRS Training.

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Master Contract Modifications

• The purpose of the modification
• New Business System (NBS) conversion new
  contract numbers and invoice preparation
  instructions.

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Invoice Payments
In June of 2007, the NIH deployed a new
administrative and financial system, the NIH
Business System (NBS), while at the same time
continuing to operate the NIH Administrative
Database (ADB) for some existing awards.  Each of
the systems has it own invoicing requirements. 
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Invoice Payments-Tips

• If you have funds still remaining on an ADB
  award, use the invoice requirements for ADB
  awards until all funds have been exhausted.
• ADB invoices must clearly identify the Record of
  Call (ROC).
• All invoices must include the billing period to
  assist to determine when funds have been
  exhausted in the ADB.
• Your task order PMs should be able to easily
  determine ADB balances if they have been tracking
  task spend rates.

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Invoice Payments-Tips

• If all of the funds for a task order originally
  awarded out of ADB have been expended, use the
  invoice requirements for NBS awards.
• Do not mix elements from the systems as this
  confuses OFM as to what system funds are in and
  will likely cause your invoice to be rejected.

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Invoice Payments-Tips

• A NITAAC-issued NBS task order will be evident by
  the fact that it is signed by a NITAAC CO.
• All  NBS task orders issued under a CIO-SP2i
  award will be 2-way match.
• For NITAAC issued NBS task orders, the Central
  Point of Distribution e-mail address should
  appear on your invoice.
• IMPORTANT NOTE  This is not where the contractor
  sends the invoice but is for OFM use only to
  notify NITAAC that their action is required for
  approval, IT SHOULD NOT BE USED BY THE CONTRACTOR
  TO FORWARD INVOICES (the e-mail address for all
  other CIO-SP2i issues  is nihcios2_at_od.nih.gov.

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Invoice Payments-Tips

• The Central Point of Distribution e-mail address
  for NBS-issued task orders issued by NITAAC is
  CIO-SP2iInvoices_at_mail.nih.gov
• IMPORTANT NOTE  If the task order is issued from
  another NIH office other than NITAAC and the
  order must be  a 2-way match, then your invoice
  should contain that offices Central Point of
  Distribution e-mail address which the issuing
  office should provide on the task order.

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Invoice Payments-Tips
For orders issued by NITAAC and regardless of
whether they are ADB or NBS funds, send invoice
in Electronic version (preferably PDF) to NITAAC
at nihcios2_at_od.nih.gov. Electronic version
(preferably PDF) to the COTR at an e-mail address
that should have been provided in the task
order. IMPORTANT NOTE In order to expedite
payment your  company should  obtain the COTR
sign-off of the invoice and uses this version to
submit to NITAAC and OFM.
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Invoice Payments- Status

• You can easily access the information at the NIH
  Vendor Invoice Query web site, https//silk.nih.go
  v/adb/billpay

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CIO-SP2i Contract Accomplishments
Significant Task Awards Agency HHS/FDA Title
OIT-CBER Software Development and Maintenance
Program Dollar Value 27,653,002.26
Agency FBI Title FBI Criminal Justice
Information Services (CJIS) Division Law
Enforcement National Data Exchange (N-Dex)
Program Dollar Value 98,868,751.86
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CIO-SP2i Contract Accomplishments
Significant Task Awards Agency Small Business
Administration Title Hosting Services for SBA
Systems Dollar Value 30,368,733.00 Agency
National Institutes of Health Title NHGRI
Scientific Technical Support for
Bioinformatics, DNA Sequencing, and Information
Technology Infrastructure Dollar Value
22,313,056.06
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CIO-SP2i Contract Accomplishments
Significant Task Awards Agency DoD/Army Title
Enterprise Solutions Competency Center - ESCC
Dollar Value 183,369,146.13 Agency HEALTH
RESOURCES AND SERVICES ADMINSTRATION/DHHS Title
National Practitioner Data Bank (NPDB) and the
Healthcare Integrity and Protection Data Bank
(HIPDB) 4th Generation Dollar Value
68,496,252.35
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CIO-SP2i Contract Updates

• Guidelines updated March 8, 2008
• Helpdesk
• Invoice Payment Team
• 508 Compliance reviews
• Acquisition Plans
• Quality Surveillance Plan templates
• PIID crosswalk for entering data into FPDS.
• FISMA Requirements
• J A for DoD use of the CIO-SP2i Contract

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Reminders

• Keep websites operational, email addresses,
  distribution lists and points of contact current
• Past performance is extremely important
• Good past performance ratings
• Future contract awards
• Encourage customers to write PBSA Statements of
  WorkFAR Part 37.000Service Contracting

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Points of Contact
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We want to continue our partnership for success

• We would like to challenge all of you to find
  innovative solutions for our Government customers
  as we explore new heights and new contracting
  endeavors.