Title: Rose Nelson rosecoalliance.org
1What is ERM and How Can it Help You Manage
Electronic Resources?
- Rose Nelson (rose_at_coalliance.org)
- Systems Librarian
- Colorado Alliance of Research Libraries
- http//www.coalliance.org
- 303-759-3399
2What I Plan to Cover
- What is an ERM?
- How it can help you to manage e-collections
- Key features in an ERM system
- The Alliance and ERM
- Free Digital Library
3Who Are We?
- Colorado Alliance of Research Libraries
- A non-profit consortium of 11 libraries founded
in 1974. 501c3 - History of innovation
- CARL ILS (sold in 1995) now TLC
- UnCover (sold in 1995) now Ingenta
- We are no longer related to the above
4Who Are We?
- Member of ICOLC
- We do standard consortial stuff with a twist
- Database licensing, shared collection development
- Data hosting Software development (e.g. Gold
Rush, Prospector, Alliance Digital Repository The
Charleston Advisor) - Operates over 20 servers with multiple T1s and
BGP Internet redundancy
5Confronted with the Problem
- Libraries are spending an increasing amount on
electronic resources - Difficult to search and manage electronic
resources - DPL has 1139 print periodical subscriptions
- DPL has access to over 14,000 titles from various
aggregators print in Gold Rush - Need a way to integrate local journal holdings
with online databases
6Data from LRS 2005 Public Library Survey
http//www.lrs.org/asp5Fpublic/stats05/
7Solution ERM
- ERM is electronic resource management software
- Makes online databases accessible thru common
search interface - Helps librarians manage e-resources including
contracts and subscriptions
8More on ERM
- Provides collection analysis report to help in
making purchasing decisions - Provides direct access to articles without
forcing patrons to drill down to article level
links
9More on ERM
- Can be integrated in your library home page thru
an A-Z list, citation finder, or search boxes
10Common elements of an ERM
- Subscriptions Management
- A-Z list of journals (print and electronic)
- OpenURL linking
- Content Comparison
11Some companies offering ERM
- Serials Solutions
- SFX/Verde (Ex Libris)
- WebBridge/ERM (III)
- TDNet
- Gold Rush (Colorado Alliance of Research
Libraries)
12Gold Rush knowledge base
- Gold Rush currently has 1300 title lists loaded
representing more than 50,000 journals - Primary publishers
- Aggregators
- Indexing abstracting services
- Gold Rush contains many Open Access (free)
journals available as title lists
13What is OpenURL and why does it matter?
14OpenURL History
- Concept created by Herb van de Sompel in 1999 as
part of his PhD work at the Univ of Ghent - Concept papers published in D-Lib Magazine in
1999 - LANL and Univ of Ghent first test sites
- First commercialized by ExLibris (SFX)
- Resolvers now available from many sources
15OpenURL now 2 versions
- Version 0.1 the original developed in 1999
- NISO version 1.0 approved in late 1995
- Some services support both and some only one
- Gold Rush handles both
16What Makes Open Linking Possible
Target
OpenURL
Link
Source
Link Resolver (Gold Rush)
Target
Metadata
Link
Link
DOI
Target
CrossRef
17Sample OpenURL (0.1)
- First Description of Nest and Nesting Behavior of
the Nightingale WrenChristian, Daniel G. -
2000Wilson Bulletin, Vol. 112, No. 2, pp.
284-287(ISSN 0043-5643) - http//edjo.coalliance.org/openresolver/grltest.cg
i?sidIIIgenreJournal20ArticleatitleFirst20
Description20of20Nest20and20Nesting20Behavior
20of20the20Nightingale20WrenaulastChristian
aufirstDaniel20G.titleWilson20Bulletinissn0
043-5643volume112issue2date2000pages284-28
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18OpenURL vs DOI
- Digital Object Identifiers CrossRef is a
publisher based initiative to provide article
level linking from their websites. - CrossRef DOI resolver covers publisher based
articles which may not be your appropriate copy
and does not include what is available in other
local loads, aggregators, etc. - DOI works best in conjunction with a local
OpenURL resolver
19Examples of How ERM Works Using Gold Rush as a
Model
20Began search Auraria Library
ArticleFirst
21OCLC - ArticleFirst
Enter Search Term
22Search Results Page
GoldRush scans all holdings for full text
23Gold Rush Linker
24Full Text Article
25Article Finder
Enter Citation
26Authentication
Gold Rush works with underlying authentication
27Full-Text Article
28Searching made easy with A-Z List
29A-Z List Created in Real Time
List of journals-alphabetically
30Do You Have the Journal of Nursing Diagnosis?
Easy to find thru the A-Z list of journals
31Results for Nursing Diagnosis
Database where it is held and coverage dates
32Administrative Features
- Reports
- Holdings
- Subscriptions
33Holdings Analysis Report
Snapshot view of Auraria Library Holdings
34Database Content Comparison Reports
35Content overlap
Journals in common between the two databases
36Holdings
- Ability to add all of your databases, primary
publishers, and journals - Ability to export your local holdings from your
ILS and integrate into Holdings module - Ability to update or create new holdings records
37Subscriptions
- Keep track of all vendor information-licensing,
contracts, dates, renewals, cost details,
subscription history - Incident tracker-keep track of times with
particular database is down
38Subscriptions Module Layout
Sections of subscription record broken up into
tabs. Ability to add new fields and sections
39Gold Rush and Open Access
40Open Access Journals/Magazines
- open access is wonderful
- Free to the end user
- Increased use of these titles
- Promotes scholarly research in developed as well
as third world countries and smaller poorer
libraries - Open access journals are not free to produce
(someone pays somewhere)
41 Definition of Open Access
- Lund University Directory of Open Access
Journal - We define open access journals as journals that
use a funding model that does not charge readers
or their institutions for access. From the BOAI
definition 1 of "open access" we take the right
of users to "read, download, copy, distribute,
print, search, or link to the full texts of these
articles" as mandatory for a journal to be
included in the directory. 1 http//www.earlham.
edu/peters/fos/boaifaq.htmopenaccess - Quality Control The journal must exercise
peer-review or editorial quality control to be
included. - Research Journal Journals that report primary
results of research or overviews of research
results to a scholarly community. - Periodical A serial appearing or intended to
appear indefinitely at regular intervals,
generally more frequently than annually, each
issue of which is numbered or dated consecutively
and normally contains separate articles, stories,
or other writings.
42Gold RushElectronic Serials Mgmt System
- Gold Rush offers
- Includes many of the major open-access title
lists - Collaborative building of metadata and title
lists with participating libraries - Currently has 80 different open access lists of
which DOAJ is only one
43No definitive list but GR has the most
comprehensive list
- Lund DOAJ 2500 titles as of early 2007
- Specialized lists from different organizations
and specialties will include titles missed in the
Lund directory. For example in Gold Rush - Geoscience Open Access list created by the
Colorado School of Mines has 50 titles 38 of
which are NOT in the Lund DOAJ
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45Open Access Digital Library
- http//grweb.coalliance.org/oadl/oadl.html
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52Future Developments
- Incorporate Web 2.0 by creating an XML
gateway-fully customizable interface - Incident Tracker-subscriptions
- Add your own field and reorder sections in
subscriptions
53Libraries
- Selected libraries now using Gold Rush include
- Colorado Alliance of Research Libraries member
libraries - Several medical libraries in Oklahoma and Texas
- University of New Mexico (UNM), Santa Fe
Institute - Brigham Young University
- University of Alaska
- Chicago Public Library
- Fort Collins Public Library
- Aurora Public Library
- and others
54Conclusion
- Gold Rush is successful because of member
libraries and ongoing customers - We have continued to develop the software as
ERMs have evolved - Gold Rush has been a partnership between
libraries and the CO Alliance
55Do you need an ERM?
- Is my library to small?
- How many databases do you get?
- Most libraries in CO have databases through AIRS
and some others locally subscribed to. If you
only get the AIRS databases from BCR then you
probably dont need a local ERM - Do you have trouble tracking what you have and
when the subscriptions are coming due - Can your patrons efficiently find your printed
and electronic subscriptions?