What is the Zonta District Board

1
What is the Zonta District Board?

• What do the district committee chairs and
  coordinators do?

2
District Board

• Governorelected
• Lieutenant Governorelected
• Area Directorselected
• District Treasurerelected
• District Secretaryappointed, non-voting
• District Parliamentarianappointed, advises the
  board, non-voting

3
Responsibilities of the District Board

• The Zonta International Bylaws specify that the
  District Board has general supervision over clubs
  and administration of the district. It makes
  decisions upon matters requiring action between
  meetings of the district conference, but may not
  act in conflict with the Zonta International
  Bylaws, the District Rules of Procedure, or
  actions taken by the conference.

4
But just what does the district board do?

• Meets twice yearlyearly summer and before the
  Fall Seminar or Conference
• Holds a conference call in January
• Proposes goals and long range plans for the
  district
• Plans the district conference
• Recommends the district budget for the next
  biennium

5
Who is eligible to be elected Governor,
Lieutenant Governor, or Area Director?

• To be qualified, the candidate must
• be a classified member in good standing of a
  Zonta club with experience in a decision-making
  capacity and
• have served at least two years in an elected club
  office and/or have been a district committee
  chairman and
• have served at least one year as a club president

6
What does the Governor do?

• Trains members of the District Board
• Issues a newsletter four times per year
• Appoints the district secretary, parliamentarian,
  the committee chairs and coordinators
• Authorizes district expenditures
• Oversees the planning of the Fall Seminar and the
  District Conference
• Prepares and submits the Governors Report to the
  International Board of Directors three times per
  year

7
What does the Lt. Governor do?

• Assists the Governor
• Chairs the District Organization, Membership and
  Classification (OMC) Committee
• Actively encourages the formation of new clubs
  and recruitment and retention of members in
  existing clubs
• Maintains contact with the International OMC
  Committee chairman

8
What does an Area Director do?

• Acts as a liaison between the clubs in the area
  and the District Board
• Visits clubs in the area at least once during the
  biennium
• Encourages new clubs and assists clubs of concern
• Plans and conducts area meetings
• Is a voting member of the District Board

9
Who is qualified to be a candidate for District
Treasurer?

• The District Treasurer candidate must
• Be a classified member in good standing of a
  Zonta club with experience in a decision-making
  capacity and
• Have served at least two years in an elected club
  office and/or have been a district committee
  chairman

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What does the District Treasurer do?

• Administers district funds in accordance with the
  approved district budget
• Mails invoices for district dues and processes
  dues payments
• Prepares a biennial district budget to be
  reviewed by the District Board and presented at
  the district conference for approval
• Chairs the District Finance Committee

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Qualifications and Responsibilities of the
District Secretary

• The district secretary is a classified member in
  good standing of a Zonta club who has been
  appointed to the position by the Governor.
• Maintains records for the districtrecords and
  produces minutes for all board meetings and the
  District Conference.
• Prepares the official list of voting members of
  the district conference and alternate delegates.

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District Committees

• Bylaws and Resolutions Committee
• Nominating Committee
• Organization, Membership, and Classification
  Committee
• Public Relations and Communications Committee
• United Nations Committee
• Status of Women Service Committee
• Finance Committee

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Bylaws and Resolutions Committee

• Reviews and suggests revisions to the Rules of
  Procedure for the district each biennium to
  ensure they do not conflict with the Zonta
  International Bylaws.
• Assists the district board to study proposals
  from the clubs regarding bylaw changes before
  these are submitted to the district conference.
• The Governor appoints the chairman and committee
  members.

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Nominating Committee

• Proposes the slate of candidates for all elected
  district positions for the next biennium.
• Works with the Zonta International Nominating
  Committee to recruit qualified Zontians for Zonta
  International officers, directors, and the
  nominating committee.
• The three members of the nominating committee are
  elected by a plurality vote at the district
  conference. The candidate who received the
  highest number of votes is the chairman.

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Organization, Membership and Classification
Committee

• Promotes continuing membership growth
  recruitment and retention in existing clubs
• Communicates with club OMC Committee chairmen,
  acting as a resource on organization,
  recruitment, and retention
• Communicates with the International OMC Committee
  chairman or assigned Committee liaison

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Public Relations and Communications Committee

• Promotes an awareness of Zonta clubs and their
  projects and programs throughout the district
• Communicates with Club Public Relations and
  Communications Committee chairmen
• Promotes the programs and materials developed by
  the International Public Relations and
  Communications Committee

17
District Webmaster

• Maintains the district website
• Establishes links to new information on the Zonta
  International website
• Advises clubs in developing websites as requested
  within the district

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United Nations Committee

• Promotes awareness of the United Nations, its
  agencies and programs, and understanding of the
  relationship between the United Nations and Zonta
  International
• Promotes the recognition of United Nations
  DayOctober 24 and International Womens
  DayMarch 8
• Promotes the implementation of the UN Convention
  on the Elimination of All Forms of Discrimination
  against Women (CEDAW)

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Status of Women Service Committee

• Promotes awareness of and support to
  International Service Programs
• Encourages awareness of local service projects
  undertaken by clubs in the district
• Communicates with club Status of Women Service
  Committee chairmen, acting as a resource

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Status of Women Service Committee Coordinators

• Amelia Earhart Coordinator
• Young Women in Public Affairs Coordinator (YWPA)
• Z Club Coordinator
• ZISVAW Coordinator (Zonta International
  Strategies to Prevent Violence Against Women)
• Legislative Awareness Advocacy Coordinator
• Service Coordinator
• Jane M. Klausman Coordinator

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Other Appointed Positions

• Centurion(s)advisor to the governor
• Foundation Ambassador(s)
• Promotes the Zonta International Foundation (ZIF)
• Promotes the giving of at least 1/3 of club
  service funds to the Foundation
• Promotes giving by individuals to the Foundation
• Provides information on ZIF funded programs
• Makes a meaningful gift to the Foundation
• Coordinates presentations on giving opportunities
  at the district, area, and club level

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Guidelines for District Committee Chairmen and
Coordinators

• Prepare articles for district newsletters
• Attend area meetings whenever possible
• Be available to speak at club meetings
• Offer assistance and be accessible to clubs
• Prepare a presentation for the District
  Conference (all chairs and the Amelia Earhart,
  YWPA, and Klausman coordinators)
• Choose winners for Club Awards

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You are qualified to serve at the district level,
and your skill and enthusiasm are welcome!