Boeing Employees Softball Association BESA Managers Meeting

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Boeing Employees Softball Association(BESA)
Managers Meeting

• Thursday, March 26th 330-430 PM

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Agenda

• Introductions BESA Board Members (Curt)
• Self Supporting Organization (Curt)
• Parking Security (Scott)
• Leagues Fun and Competitive (Scott)
• Playoffs (Scott)
• Umpires (Curt)
• Team Conduct (Curt)
• Release and Indemnity Agreement (Jon)
• Practice and Schedule (Jon)
• Other Questions / Wrap up

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BESA Board Members Curt

• BESA Board Members
• President Curt McGuire
• Vice-President Webmaster Jon Tuvey
• Treasurer Ed Burgi
• Secretary Scott Fetterly
• Umpire Supervisor - Les Gee (not a Board Member)
• Members serve a 2-year term, non-compensated
  position
• Election Terms
• Sept 2008 President and Treasurer Term
  2009-2010
• Sept 2009 Vice President and Secretary Term
  2010-2011
• BESA Website http//www.besasoftball.com/

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Self Supporting Organization Curt

• BESA is a recognized club of The Boeing Company
  under Boeing Recreation
• Recreation directive move clubs to "self
  sufficiency" (aka "no company funding")
• BESA given five year plan to "self sufficiency"
• BESA 100 funded and operated by Team
  Registration Fees
• Goal to keep team fees at a level to cover
  expenses

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Parking Security Scott

• Will continue in 2009
• Team managers voted to raise league fees to fund
  this position
• Security is comprised of one individual that
  works from 445 pm until the last game is over
• Objective to provide a visible presence in the
  parking lot The security person will not be up
  watching games.
• Spend approximately 3,200 per year
• Only one break-ins since instituting security
• Average of one per week prior

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Playoffs Scott

• We will continue to have playoffs again this year
  weather permitting
• First Season June 15th 26th
• Built 2 week window to allow for make-ups
• Will be two separate playoffs consisting of mixed
  competitive and mens competitive teams. All
  Mixed teams with qualify.
• Top 4 from Tuesday mens night league will
  qualify
• Mixed and Mens will not be played on the same
  nights
• Champions Mixed and Mens will receive T-shirts
  and pizza
• Cost approximately - TBD

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• Umpires Curt

• Les Gee Umpire Supervisor
• Assign all umpires based on availability
• Les is responsible for all issues and questions
  associated with the umpiring staff
• Protests or questions must be in writing and
  submitted to geezone_at_msn.com

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• Team Conduct Curt

• Team Managers are responsible for the conduct of
  your team
• See BESA Rules, Sec 2 PLAYER CONDUCT
• Abusive language, profanity WILL NOT be
  tolerated
• Families children are present at fields, your
  team is representing the Boeing company as
  employees
• If a player is ejected from a game
• Any player ejected from a game will also be
  suspended at least one game starting with their
  next scheduled game for their team
• If it is a flagrant act, the suspension will
  remain in effect until final disposition has been
  determined by the BESA Board

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Release and IndemnityAgreement (RIA) Jon

• RIA is required to be signed and dated each year
  by qualified members
• Associate members are those who are a relative of
  a member but not a dependant of the member
• Associate members must sign both pages of the
  Associate Member form as well as the RIA
• The BESA can not have more than 10 Associate
  Members in the club
• New Member form can be used if they were not able
  to sign the RIA after it has been submitted.
  Member must send a copy to his team manager and
  the Vice President.
• All forms are located at http//www.besasoftball.
  com/BESADocuments.htm

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Practice and Schedule Jon

• Practice is available March 31st April 2nd
• Can sign up for two practice games after March
  25th
• Open slots after March 27th will be available to
  first team at field no scheduling will occur
  after March 27th
• Schedules will be available by March 31st
• Schedules can be viewed at the Umpires page until
  all leagues have been finalized. Printing of the
  schedule will not be available until March 31st

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Other Questions / Wrap up

• Last team of the night who lost their game must
  lock gate
• If a key lock is on the chain with combo lock,
  make sure to lock gate by latching the end of the
  chain that has no lock with the other key lock
  latch not the chain