Program Support Guide

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Arizona Nutrition Network

• Program Support Guide
• October 2008
• By
• Dolores H. Sawka, R.D.

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Program Objectives

• Explore the reasons for new tools
• Review changes and high points
• Examine the USDA Requirements
• Test your knowledge

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Overview

• Why the Separation of Program tools?
• New manual consists of
• Abbreviations and Definition section
• Program Support Guide section
• Policy and Procedure section

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Abbreviations and Definitions

• Terms
• SNAP ____________________________________________
  ___
• SNAP-Ed _________________________________________
  __
• Exclusivity Waiver ____________________________
• __________________________________________________
  ____
• (See abbreviations list for additional terms)

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Program Support Guide

• Explanation of Training Session
• Write-in pages of Support Guide
• Questions and fill-in the answers
• Toss Up questions for prizes

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Program Support GuidePoints and Changes

• State and Network staff
• DES, Family Assistance Administration
• Anita Sandoval, DES Deputy Operations
  Administrator
• Carolyn McMahon, DES Facilities Manager

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Program Support GuidePoints and Changes

• ADHS, Bureau of USDA Nutrition Programs
• Karen Sell, Bureau Chief
• Sharon Sass, USDA Nutrition Education Advisor

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Program Support GuidePoints and Changes

• ADHS Arizona Nutrition Network Team
• Dana Goodloe, Network Manager
• Dolores Sawka, RD
• Partnership Development Specialist
• Stephanie Hibbs
• Partnership Development Specialist
• Therese Neal
• Partnership Development Specialist

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Program Support GuidePoints and Changes

• ADHS Arizona Nutrition Network Team
• Sue Zevan, RD Nutritionist
• Laura Astbury, MS, RD, LD Nutritionist
• Cori Lorts, MPH, RD Social Marketing Manager
• Daryl Hansen, Data and Reporting Specialist

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Program Support GuidePoints and Changes

• ADHS Arizona Nutrition Network Team
• Shelley Kuklish, Network Epidemiologist
• Patty Morage-Ouezada, Multi-Cultural Specialist
• Financial Reviews and Systems
• Stephen Larson, CIA, Program Compliance
  Supervisor
• David Pliskin, CPA, Program Compliance Auditor

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Guiding Principles

• SNAP provides nutrition assistance to eligible
  low-income households.
• 1960s Congress vision.
• Largest Food and Nutrition Services program.
• SNAPs Goal remains the same today.
• SNAP participants are in need of knowledge.
• Nutrition Message are needed
• List of Guiding Principle

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Guiding Principles

• SNAP-Ed is for Supplemental Nutrition Assistance
  Program (SNAP) Participants.
• Provides ________________ to help
• participants adapt to ___________________
• ___________ to improve their health and well
  being on a limited budget.
• Targets ________ and _________ for greatest
  impact.
• Uses _______________, behaviorally-focused
  interventions and concentrate on small key
  outcomes.

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Guiding Principles

• 5. Coordinate and Collaborate with a variety of
  stakeholders to _________________ with Local,
  State, regional and national levels.
• When SNAP agencies and nutrition education
  providers are defined and put into practice,
• __________ enhances specific __________
• ____________ of local, State, regional and
  national SNAP agencies.

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Partnership Classifications

• Question Who can become a LIA Partner?
• Any ______________________________ within the
  state of Arizona can become a member, or Partner,
  with Arizona Nutrition Network based on the
  ____________________.
• Name the three types of Partnerships available to
  agencies

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Toss Up Questions

• In the Guiding Principle what audience is
• targeted for the greatest potential impact?

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Program Development

• Helping SNAP participants make healthier food
  choices consistent with
• 
  and
• .
• SNAP-Ed activities should include, __________-
  
• ________________, use of motivators and
  reinforcements that are relevant to your
  audience, many methods of communication to get
  your message across, involve your audience, and
  provide ways to express your message several
  times.

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Toss Up Questions!

• What does SNAP stand for?
• When would you need to use an Exclusivity Waiver?
• Name the Site Category that does not need an
  exclusivity waiver for your LIA Program?
• _______________________

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Program Development

• Among the many important nutrition-related issues
  that make a difference with the SNAP eligible
  audience, your program should focus on
• behavioral outcomes .
• Who can name the three (3) Behavior Outcomes that
  your SNAP-Ed Program should focus on?
• 1.
• 2.
• 3.

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Social Marketing Campaigns

• Social Marketing messages are based on formative
  research, pre-tested from focus groups to ensure
  relevance.
• Campaigns encourage SNAP eligible individuals to
  choose _______________
• ________________________________
• and reduce
  risk
• of chronic disease.

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Test Your Knowledge

• How many Social Marketing campaigns are there
  each year and, what months during the year do
  they change?

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Contract Timeline

• Runs consistent with Federal
• Fiscal Year
• October 1st through September 30th
• Monies awarded for one fiscal year
• __________________________________.
• Begins with the date the contract is signed by
  ADHS, but no earlier than October 1st.

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Contract Timeline

• ADHS begins the procurement process.
• LIA Partner contracts with ADHS for one year
• Possible extension up to __________.
• Changes to Federal Share Budget require an
  ___________________________.

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Financial General

• Arizona Nutrition Network is an approved SNAP-Ed
  provider and
• structure. Under Section 16 of the
  Food Stamp Act of 1977, a State Food Stamp Agency
  is reimbursed of allowable cost to
  operate approved nutrition education activities.
• Records must be retained for .

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Financial General

• Reimbursement portions of your LIA Program can
  only be made have been incurred.
• Program must follow the allowable/ unallowable
  cost guidelines.
• Failure to follow these guidelines .

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Test Your Knowledge

• Question
• There are three (3) behavioral outcomes your
  program should focus on.
• Name two (2)?
• Answer
• 1.
• 2.
• 3.

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USDA RequirementsAllowable Unallowable Costs

• All costs claimed for the LIA program must meet
  allowable criteria (must be used for SNAP-Ed
  topics aimed at of
  disease, used with SNAP eligibles, must be
• , used exclusively for SNAP-Ed.
  (OMB Circulars A21, A87 and A122).

U
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USDA RequirementsAllowable Unallowable Costs

• Costs that do not qualify, or are considered
  unallowable,
• as Local share, or will
• they be reimbursable as Federal Share.

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Allowable - Unallowable Costs

• Reasonable and Necessary Cost?
• Provide a program benefit
• In proportion to other program costs
• Messages consistent to USDA Dietary Guidelines
  for Americans
• essential functions of your program
• If not in place would cause adverse program
  operations
• Do not duplicate existing efforts

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Literature/Materials/Audiovisuals

• Allowable
• Nutrition Education Materials when there are no
  other comparable materials available (must
  support States goals and Objectives, have SNAP
  message)

• Unallowable
• Materials charged to another Federal or private
  program
• Endorses or promotes Brand Names
• Contains disparaging messages

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Equipment

• Allowable
• Shared equipment with non-SNAP users (cost
  sharing details requires)
• Kitchen appliances with justification
• Equipment that is used for your program if
  shared, must be prorated and approved

• Unallowable
• Equipment can not exceed prior approval for costs
  (i.e. 5,000) unless approval is from FNS
• Medical equipment

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Food Samples, Supplies and Provisions

• Allowable
• Cost of food used for food demos, taste testing
  purposes
• Cost of kitchen equipment and supplies for food
  storage

• Unallowable
• Ongoing snack or food service
• Meal sized portions

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Nutrition Education

• Allowable
• Classroom setting for SNAP eligibles on nutrition
  related topics
• Primary purpose is to provide nutrition education
• Physical activity?

• Unallowable
• Medical nutrition therapy and secondary
  intervention
• Weight loss classes
• Health screening
• Giving out incentive items over 4
• Nutrition education costs that are charged to
  another Federal program

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Gardening

• Allowable
• Educational
• supplies, curricula and staff salaries to teach
  gardening concepts that reinforce the beneficial
  aspects of gardening.

• Unallowable
• Rental or purchase of garden equipment
• garden plots, seeds, plants and ther supplies.

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Staff and Training Costs

• Allowable
• Time volunteers of a public agency spend on
  SNAP-Ed duties. Time charged at a rate that
  reflects the duties performed.
• Staff time spent delivering nutrition education
  to SNAP eligibles and charged at a rate that
  reflects the duties performed.

• Unallowable
• Volunteer time of a non-public agency spent on
  SNAP-Ed duties
• A physicians time spent giving out flyers where
  charges to program are based on their physician's
  pay rate
• University courses that are not relevant to
  practical delivery of nutrition education to SNAP
  eligibles.

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Test Your Knowledge

• Question What type of travel would be an
  allowable expense?
• Travel to approved sites where you will be
  providing SNAP-Ed.
• Travel to a Network Training meeting.

• Question What type of travel would not be an
  allowable expense?
• Transporting people to a SNAP-Ed activity.

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SUMMARY

• Two Network tools
• New USDA Terms
• Network Staff
• Program Support Guide
• Reviewed USDA Requirements
• Experiences to test your knowledge

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Arizona Nutrition Network

• HAVE A GREAT YEAR!