Prodacapo Educational Services

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Prodacapo Educational Services

• Training Material Prodacapo ABM
• Exercise Book 1
• Activity and Process Costing

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Table of Contents Session 1

• Introduction
• Before Start
• Processes
• Accounts
• Organisation Units
• Organisation Cost
• Define Resources
• Driver Accounts to Resources
• Define Activities
• Tracing Resources to Activities
• Improvements
• Process Mapping

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1. Introduction - Overview
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2. Before Start - Create a New Database
1. Start by setting up a new database model. Open
Prodacapo Configuration window (Startgt
ProgramsgtProdacapogtConfiguration)
2. Click onCreate New Database Model
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Login to Prodacapo

• Select Database from drop down list.
• Enter the default User (sys) and Password (sys)
• A normal user can change his/her password in
  Prodacapo

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Configure the Start Page
Logotype
Welcome text
License and user information
Web browser
Dashboard for news
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Navigate Windows
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Navigate Menu's
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Navigate Windows
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Configure the System Settings
Setup
Activity Cost
ABC/ABM
General Settings
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The Online Help (F1)
One chapter for each window
Search by word
Definition
Example
Step-by-step
Hints and notes
Field explanation
Links to related information
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Implementation in Prodacapo Step by step
1. Processes
3. Organisation Units
4. Organisation Cost
5. Resources
2.Cost Accounts
6. Account Drivers
7. Activities
8. Resource Drivers
10. Process Mapping
9. Improvements
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1. Processes
A process map shows how the work is performed
within the organisation. Each process contains a
number of activities, which are linked together
with inputs and outputs, and represents one part
of the workflow.
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How to Define Processes
2. Click the symbol palette
1. Select parent process
3. Drag a process symbol to the process map
4. Enter process information and save.
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Processes at all levels
Core process
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Implementation in Prodacapo Step by step
1. Processes
3. Organisation Units
4. Organisation Cost
5. Resources
2.Cost Accounts
6. Account Drivers
7. Activities
8. Resource Drivers
10. Process Mapping
9. Improvements
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2. Cost Accounts - General Ledger (GL)
Setup

• GL- the basic building block of the cost
  structure
• GL represent the accounts used in the
  conventional accounting system
• Should incorporate all the expenditure accounts
  the company has defined, not just the accounts
  which have costs set against them in the current
  period.

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The Connection between GL and NEC

• Gathering of similar General Ledger accounts
  into Natural Expense Categories.
• Keep the number of account groups (NECs) to a
  minimum but make sure that the groups are not too
  narrowly defined.

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Cost Account Categories
Activity Cost (0)
Direct Cost (1)
Revenue Adjustment (2)
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Implementation in Prodacapo Step by step
1. Processes
3. Organisation Units
4. Organisation Cost
5. Resources
2.Cost Accounts
6. Account Drivers
7. Activities
8. Resource Drivers
10. Process Mapping
9. Improvements
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3. Organisation Units
Before defining the organisation units in the
system you need to think about what an
organisation unit should represent, regarding
cost, resources and activities.
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Map Organisation Units
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Implementation in Prodacapo Step by step
1. Processes
3. Organisation Units
4. Organisation Cost
5. Resources
2.Cost Accounts
6. Account Drivers
7. Activities
8. Resource Drivers
10. Process Mapping
9. Improvements
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4. Organisation Cost
- Costs are only defined on the general ledger
level. - Costs can both be manually entered or
loaded via Prodacapo Connect
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Import Organisation Cost

• Import via
• Connect
• Import / Export service in Prodacapo

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Implementation in Prodacapo Step by step
1. Processes
3. Organisation Units
4. Organisation Cost
5. Resources
2.Cost Accounts
6. Account Drivers
7. Activities
8. Resource Drivers
10. Process Mapping
9. Improvements
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5. Resources

• Mandatory information is id, description,
  variability and type.
• Additional information is number, FTE, capacity,
  capacity unit and resource driver
• Attach documents, notes and attributes
• View the result for each resource and drill-
  back to accounts.

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Group Staff into Resource Categories
Resources
Activities
Cost
50
80
Mary
80
Salary cost
Plan Customer Visits
50
20
20
Steve
Visit Customer
Sales reps.
Rules when creating resource groups are - that
the resource consume costs in a similar way -
that the resource perform the same activities in
the same proportion.
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Group Staff into Resource Categories
Resources
Activities
Cost
100
80
Mary
Steve
Salary cost
Plan Customer Visits
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Sales reps.
Visit Customer
Rules when creating resource groups are - that
the resource consume costs in a similar way -
that the resource perform the same activities in
the same proportion.
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Implementation in Prodacapo Step by step
1. Processes
3. Organisation Units
4. Organisation Cost
5. Resources
2.Cost Accounts
10. Process Mapping
9. Improvements
8. Resource Drivers
6. Account Drivers
7. Activities
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6. Account Drivers

• Trace accounts by account drivers to resources
• Trace accounts by using a functionality called
  resource accounts
• Trace accounts manually to resources
• Trace accounts to cost drivers as direct costs
  and revenue adjustments

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Account driver methods
Resource Field values
No of resources No of FTE
Driver methods
Driver value Driver value No Driver value
FTE Driver value Attribute Value
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Trace Accounts by Drivers
1. Define account driver methods
2. Define account drivers
3. Attach accounts to drivers
4. Trace account drivers to resources
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Trace Accounts via Resource Accounts
A resource account is a method that trace 100
of the cost on one NEC to a standard resource
within the same organisation unit.
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Implementation in Prodacapo Step by step
1. Processes
3. Organisation Units
4. Organisation Cost
5. Resources
2.Cost Accounts
6. Account Drivers
7. Activities
8. Resource Drivers
10. Process Mapping
9. Improvements
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7. Activities
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Define Activities
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Dictionary Activities
If there are many general activities performed
across a number of different organisation units,
it is to recommend that you use the activity
dictionary to copy the activities into the
different organisation units.
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Activity Types
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Implementation in Prodacapo Step by step
1. Processes
2.Accounts
3. Organisation Units
4. Organisation Cost
5. Resources
6. Account Drivers
7. Activities
8. Resource Drivers
10. Process Mapping
9. Improvements
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8. Resource Driver methods
Driver value
Activity Field Values
Activity volume Working time Lead time Attribute
value
Driver methods
Driver value Activity volume Driver value
Working time Driver value Attribute
value Driver value Activity Volume Attribute
Value Driver value (percentage) Driver value
(relative)
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Resource Drivers and methods are defined in the
setup window
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Implementation in Prodacapo Step by step
1. Processes
3. Organisation Units
4. Organisation Cost
5. Resources
2.Cost Accounts
6. Account Drivers
7. Activities
8. Resource Drivers
10. Process Mapping
9. Improvements
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9. Improvements
Improvements are entered when tracing resources
to activities. Click in the improvement Yes/No
cell. A new window will be opened where the
improvement information is entered.
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Improvements
Attach attributes
Link to resource
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Implementation in Prodacapo Step by step
1. Processes
3. Organisation Units
4. Organisation Cost
5. Resources
2.Cost Accounts
6. Account Drivers
7. Activities
8. Resource Drivers
10. Process Mapping
9. Improvements
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10. Process Mapping
Each process contains a number of activities,
which are linked together with input and output
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Process mapping
In the process window all activites attached to
each process are found under the unassigned
activities tab. Use the connectors and symbol
palette to map the process and activity flow.
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10. Process Mapping
Level 1
Level 2
Level 3
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Analysis of Processes
KSEK