PMP Printer Management Program

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• Can You Answer These Questions?
• How many printers, copiers, MFPs do you have?
• Are they being properly used? Too much? Too
  little?
• How often are they in need of service?
• How often are the printers out of toner?
• How old are they?
• What is your current meter read submission
  process?
• How much time does it take?
• How much IT time is spent supporting printing
  devices?
• How much money is tied up in your supply
  inventory?
• Dont know?
• You could have a Print problem
• that could be hurting your bottom line.

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• What is Offixs Carbon Six Print Management
  Program?
• Definition
• Offixs Carbon Six Printing Solutions is an
  innovative print management system that will
  maximize the potential of your printer fleet
  while providing you peace of mind.
• Our turn-key print management program will
  manage, service, and supply your printers
  allowing your organization to gain control, gain
  efficiencies, manage costs, and most importantly
  get back to focusing on your core business.
• Carbon Six Key Elements that Offix will do for
  your business
• Supplies (toner, parts, ..all you need to feed
  your printers)
• Software to see, monitor, fix, supply, report
• Service (over the phone and on-site)
• Inventory Management on supplies
• Ongoing Print Management Consulting

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• Why Carbon Six makes sense from an Operations
  and Logistics point of view
• Order Flow
• An email will be generated by Offix once the
  device at a ship-to reaches a 15 of toner left.
  Our system will go out and look for any other
  devices in the same ship-to location that have
  less than 25-30 toner left to batch orders. We
  will auto send toner to each location that will
  specify contact/dept/etc. Offix will track usage
  over 60/90/120 day period which will give us a
  snapshot of average usage and allow us to make
  inventory adjustments based on device volume.
• The whole point of the program is to reduce
  storing toners and instead benefit from a one in
  one out program. This significantly reduces
  overhead and toners expiring on the shelf.
• This will save a large amount of time for the IT
  manager as they will no longer have to manage to
  the devices and reports will be generated for
  operations on how the fleet is being assessed.

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Carbon Six Software -Asset Reports

• Asset Reports
• Volume counts
• Individual page counts hourly
• Individual page counts daily
• Individual page counts monthly
• Individual toner levels
• Introduction date vs.
• page count
• Flag report

An ideal
An Ideal View for the Operations and Logistics!
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Carbon Six Software - Technical View

• Asset Reports
• Device and Supply Status
• Page Counts
• IP Address
• Physical Location
• Asset Number

An Ideal View for the IT Team!
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Carbon Six Software - Detail View

• Detail View
• Simple meter read display
• Device Coverage and Utilization
• Supplies re-ordering
• Device display
• Device errors

An Ideal View for the IT, Purchasing and Admin
Team!
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• Why Carbon Six makes sense from an IT point of
  view
• When most employees have a problem with a device
  they simply print to another device or ask IT.
  This will no longer occur because we will be
  proactively monitoring the devices. Not to
  mention, ITs job is NOT fixing printers. Let
  Offix do this for you.

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• Software Implementation - what is involved?
• Installation Requirements
• Hardware Business Operations Server, Print
  Server or Desktop computer attached to the
  network that is powered on 24/7.
• Operating System Windows 2000/XP, Windows Server
  2003.
• Network Card 100 MB or higher.
• RAM 256MB or higher.
• Port 443 (HTTPS) or 80 (HTTP) or port 21 and /20
  (FTP) must be open for automatic transmission of
  collected data.
• Microsoft .NET Frame Work 2.0 Installed
  (secure.printfleet.com/dotnetfx2.exe)
• Do NOT install the DCA on a laptop. There may be
  issues of unreliable access when using wireless
  connectivity. Also do not try to install on a
  Mac.
• Do not install on VMWare (virtual machine)
• If you plan to use the DCA to collect data via a
  VPN, due to an extended transmission, there is a
  risk of data loss.

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• 7 Easy Steps for Installing the PrintFleet DCA
  for Networked Machines

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• Not on My Network! Carbon Six Security
• PrintFleet Optimizer software is secure and
  offers no threat to network security. PrintFleet
  operates through outbound communication only, and
  communicates to the printing devices through
  SNMP. Collected data is sent through HTTPS and is
  128-bit encrypted using SSL protocol.
• PrintFleet software only collects information on
  network attached devices. It cannot track
  information on user behavior. PrintFleet offers
  specific documentation in regards to network
  security and specific documents to supply
  compliancy acts such as HIPPA.

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• Frequently asked Questions?
• What about heavy network traffic when
  collecting and sending data to your database
• Network traffic with PrintFleet Optimizer is
  very minimal. When data is collected from the
  printing devices, it is sent in .CSV format,
  averaging 1.5KB to 3KB in size. Each subnet
  results in network traffic approximately equal to
  viewing a single web page.
• The PrintFleet data collection agent has the
  ability to smart scan and only look at IP
  addresses for previously discovered printing
  devices. A Full network scan can be programmed
  to occur on a weekend or late in the evening, in
  the event that the network traffic is a concern
  at the client site.
• The last thing our IT team needs is more work
  with managing or administering network-attached
  software systems
• PrintFleet Optimizer actually ELIMINATES the
  amount of work for the IT staff by managing and
  supporting their printers and copiers. The
  software will ELIMINATE the amount of help desk
  calls you receive on printing devices as well as
  all device management requirements. Offix will
  mange these issues remotely. This frees up IT
  time and resources to focus on other important
  projects.

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• Frequently asked Questions continued?
• Can you track information on our local printing
  devices?
• Yes. Local Beacon, a software agent which can
  allow locally connected printing devices to be
  tracked within PrintFleet Optimizer, is installed
  at each workstation that carries a local device.
  This device allows for the tracking of page
  counts and visibility of the device. It does not
  provide the same level of detail as a network
  device that provides a greater level of detail.
  The Local Beacon is a locally installed program
  on the PC attached directly to the printer that
  runs as a Windows service.
• What are the system requirements to support and
  install a DCA?
• The Carbon Six Data Collector Agent is a
  software application that collects printer and
  copier metrics from your network. The DCA is
  installed on a networked computer running Windows
  2000/XP or higher. It does not require a
  dedicated computer. The DCA runs as a Windows
  service, allowing it to operate 24/7.