CCCTran Electronic Transcripts for California

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CCCTranElectronic Transcripts for California

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Xap Corporation

• What We Do
• We enable students and workers to explore, plan,
  and achieve their educational and career goals.
• Who We Are
• Founded in 1981
• Privately held
• Headquartered in Los Angeles
• Operations in Canada and U.S.
• 140 employees

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Xap by the numbers

• Served over 40M students and families in all 50
  states, 10 Canadian Provinces and 75 other
  countries around the world
• Present in over 15,000 school sites
• Process over 1.5M transcripts and 13M
  applications annually
• Over 900 post secondary use our solutions
• Access provide in English, French and Spanishand
  soon Arabic.

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Vision
110 Colleges in 72 Districts 2.7 Million Students

• Provide secure web-based transcript exchange
  system between all California colleges and their
  trading partners

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CCCTran - Vision
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Project History
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Current Status

• Launched into Production July 2007
• Currently 44 colleges Participants
• 31 California Community Colleges
• 12 California State University
• 2 CSUs are in procurement
• University of California
• UC Santa Barbara Proof of Concept
• Independents
• National University
• University of Phoenix is next

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Participating Institutions

• CSU Channel Islands
• CSU Chico
• CSU East Bay
• CSU Fullerton
• CSU Long Beach
• CSU Monterey Bay
• CSU Northridge
• CSU Sacramento
• CSU San Bernardino
• San Diego State
• San Francisco State
• San Jose State
• National University
• University of Phoenix

• Hartnell
• Merced
• MiraCosta
• Moorpark
• Oxnard
• Palomar
• Porterville
• Riverside
• Sacramento City
• San Bernardino Valley
• San Jose City
• Santa Rosa
• Shasta
• Skyline
• Ventura

• American River
• Bakersfield
• Butte
• Canada
• Cerro Coso
• Chaffey
• College of San Mateo
• College of the Sequoias
• Cosumnes River
• Crafton Hills
• Cypress
• DeAnza
• El Camino
• Evergreen Valley
• Folsom Lake
• Fullerton

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Major Functionality
Transcript Recipient
Transcript Source
View status View/Download Transcripts

Request
Process Request
Pull
Hold?
Response
Fulfillment
Push

• Manual or Automated processing
• Support for national standards XML EDI
• Common CCCTran Data Dictionary
• Automated email messaging
• Standardized transcript layouts

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Systems Diagram
Outside CCCTran
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Common Transcript Views
FULL
GEN-ED
BRIEF
BRIEF
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Sustainability

• California Community College System has a
  student population of 2.7 Million and processes
  over 3 Million transcript requests annually .
• CCCTran Supports Sustainability Goals

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What are the Benefits?

• Facilitates transcripts on demand, in seconds
• One system - college and high school transcripts
• Eliminate Communication Frustration
• Reduce staff time, paper, and postage costs
• Eliminate errors from OCR and re-keying
• Feed Data directly into Degree Audit, SIS
• Standard Views with Legend for Document
  Management
• Eliminate fraud
• Go green - go paperless

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• Questions?

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Further Information

• Website http//www.ccc-tran.org
• CCCTran Project Team
• Keith Franco keith_at_xap.com
• Regional Sales Manager Xap Corp.
• 530-520-3471
• Tim Calhoon calhoonti_at_cccnext.net
• Project Director CCC Technology Center

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FERPA Reference

• FERPA allows schools to disclose those records
  without consent, to the following parties or
  under the following conditions (34 CFR 99.31)
  
• School officials with legitimate educational
  interest
• Other schools to which a student is transferring
• Specified officials for audit or evaluation
  purposes
• Appropriate parties in connection with financial
  aid to a student