Graduate Student Senate General Meeting

1
Graduate Student Senate General Meeting

• 3-26-08

2
Meeting Agenda

• Nominations
• Overview of Positions, Duties
• Nominations for 2008-2009 GSS Executive Board
• Announcements
• Open Floor

3
President (Hannah)

• Plan meeting agendas, lead discussion, coordinate
  guest speaker invitations
• Coordinate with GLO for annual strategic planning
• Attend University-level meetings (e.g. Council of
  Student Presidents, Board of Trustees, Search
  Committees, Accreditation Review, etc.)
• Write letters and petitions to University
  officials (e.g. Tech Fee, Budget Requests)
• Coordinate Events (e.g. Jingle Bell Run, Wine and
  Cheese)
• Coordinate or support ad hoc projects (e.g.
  Constitutional revisions, Graduate Research
  Review)

4
Vice President (Holly)

• Event Planning
• Worked with Clubs and Unit Reps for various
  events
• Death to Winter Party
• Headed the Undergrad Forum
• Headed weekly summer sand volleyball
• Co-headed the Unit Rep appreciation Dinner/
  basketball game
• Co-headed the Tailgating for football game
• Co-headed the Chaotic Lecture Series
• Communication
• Between officers
• For events
• Between clubs and Eboard

5
Treasurer (Federico)

• Form a budget committee
• Prepare and execute a yearly budget
• Including club budgets, travel grants, other GSS
  expenses
• Balance GSS expenses against banner indices
• No banner access except through Kathleen
• Help and supervise graduate clubs
• Communicate with club presidents
• Yearly budgets, semi-annual reports
• Opportunities for cooperation between clubs
• Review proposals for new clubs and events
• Seek consultation of budget committee and GSS
  e-board
• Campaign for new resources for GSS and graduate
  clubs
• Represent GSS at university committees (GRC, CSP,
  etc.)
• Mediate between different budgetary interests

6
Secretary (Markus)

• Duties
• Prepare blank attendance sheets (unit rep
  sign-in, guest sign-in) prior to general
  meetings.
• Take minutes during general meetings and e-board
  meetings, and prepare PDF. Email to e-board
  members for review.
• Maintain list of active unit reps for each
  department with their email address.
• Record attendance of unit reps, and calculate
  unit active/inactive status for travel grants.
  Save attendance sheets.
• Projects
• Administrative web application that simplifies
  attendance and email list. Easy to coordinate
  information with travel grants
• Abstract submissions (GRR Editorial Board)

7
Travel Grants (Veronica)

• Duties/Responsibilities
• Process Travel Grant Applications
  http//www.lehigh.edu/gss/forms/Travel_Grant_Appli
  cation_2_4_08.pdf
• Approve or Deny applications
• Communicate decisions to applicants
• Manage Travel Grants Funds
• Equally divide funds among all departments of the
  4 Colleges over 3 semesters
• Maintain spreadsheet that details expenditures
• Process Reimbursement Forms
• Complete form
• Obtain directors signature
• Send to Wachovia Bank or give back to applicant

8
Communications

• ingss_at_lehigh.edu
• www.lehigh.edu/gss
• gss-l_at_lists.lehigh.edu
• portal.lehigh.edu
• calendar channel (ingrador)?
• gss channel
• www.facebook.com ? GSS Group
• flexible w.r.t. opportunity/time (wiki?
  pictures?)?

9
Historian (Marie)

• Attend events and take pictures
• Supplied with a camera
• Post pictures on internet (last year I used
  Webshots and this year Facebook still looking
  for the best avenue)
• Annual review
• 1st year to do this used as a reference for
  event planning, budget issues, conflict
  resolution, ect.
• Assist in event planning

10
Nominations

• President
• Vice President
• Treasurer
• Secretary
• Communications
• Travel Grants
• Historian

11
Elections Timeline

• Today Nominations
• Statements of Candidacy posted on web
• 4/2 Candidate Speeches (MG 101, Noon)
• 4/9 Elections (MG 101, Noon)
• 4/16 New Officer Training
• 4/23 New Officer Installation
• (Nominees please stay after the meeting to
  discuss candidate statements)

12
Election Rules

• Review Consitution
• Announcer
• Record Keepers
• Supervisor
• Eligible Voters
• Voting Procedures

13
Announcements

• Chaotic Lecture
• Kim Metzler, Journalism
• March 27, 7-9 PM, Catacombs
• Outstanding Unit Rep Award
• Will be presented at the Appreciation Week
  Advisor-Advisee Luncheon
• Send brief nomination statements to gss_at_lehigh.edu

14
Open Floor

• Any issues/concerns/suggestions for future
  meetings?