Lead Safety Glass Attendant

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Lead Safety Glass Attendant

• Regional and Championship

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Summary

• Responsibilities Expectations
• Schedule
• At the Event
• Details
• Critical Review
• Conclusion

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Responsibilities Expectations

• FIRST Safety Policy Mandate!
• Everyone in the Pit Must Wear Safety Glasses at
  All Times

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Lead Safety Glasses Attendants Responsibilities
Expectations

• Ensure that the Safety Glass Attendants (SGAs)
  understand and properly carry out their duties
• Only allow people to enter the Pit wearing safety
  glasses or safety side shields on prescription
  glasses
• Hand out loaner glasses or side shields to
  visitors
• Retrieve the loaned glasses and shields as
  people leave
• Clean all returned glasses and shields for reuse

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Responsibilities and Expectations cont.

• Monitor the distribution and retrieval of safety
  glasses in the Pit each day during open hours
• See to it that the Pits supply of safety glasses
  is secured and accessible by authorized personnel
  only
• Ensure that the SGAs record and maintain accurate
  counts of glasses handed out and retrieved each
  day

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Responsibilities Expectations cont.

• Supervise the end-of-event process of cleaning,
  counting, and packing of all safety glasses and
  related materials for use at subsequent events
• Tally all remaining safety glass materials after
  the Pit closes on Saturday and deliver a tally
  report to the Pit Admin Supervisor
• Ensure that all packed safety glasses containers
  are gathered at one spot at the end of the event
  and ready to be loaded onto the FIRST truck

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Schedule

• Before Wednesday
• Go to http//first.wpi.edu/Volunteers/index.html,
  click on Safety Glass Supervisor, and download
  two documents VOLUNTEER INSTRUCTIONS PIT
  SAFETY GLASSES PROCEDURES, and PIT SAFETY
  GLASSES INVENTORY FORM
• They are the key documents that provides the
  detailed instructions you and the Safety Glass
  Attendants (SGAs) are to implement

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Schedule

• Before Wednesday cont.
• Contact your events Volunteer Coordinator and
  obtain the names and contact information of the
  SGA volunteers who will be working under your
  supervision
• Contact your SGAs and instruct them to download
  and read the VOLUNTEER INSTRUCTIONS PIT SAFETY
  GLASSES PROCEDURES, and PIT SAFETY GLASSES
  INVENTORY FORM documents prior to arriving at
  the event

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Schedule

• Wednesday
• Meet with your Volunteer Coordinator and the Pit
  Admin Supervisor, and review the upcoming event
• Check with the Admin Supervisor to verify that
  you are supposed to use the FIRST supplied safety
  glasses
• Some FRC events will use locally supplied
  glasses, not those FIRST has brought on its
  truck. If this is the case at your event, the
  Event Manager will give you special instructions
• If you are told to use locally supplied glasses,
  do not open the containers of safety glasses
  provided by FIRST. Leave them sealed. They will
  be put back on the FIRST truck on Saturday for
  transport to the next FIRST event

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Schedule

• Wednesday cont.
• Ask if there is a dishwasher on-site that could
  be used by the SGAs for cleaning dirty safety
  glasses
• Although FIRST has supplied materials for the
  SGAs to use to manually clean all dirty safety
  glasses, some venues have dishwashers that can be
  employed as an alternative method
• If a DW is available, work out a plan for your
  SGAs to use it
• Caution! Dont use any High Heat DW settings!

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Schedule

• Wednesday cont.
• Locate the Pits supply of safety glasses and
  related materials. Verify that they are
  adequately secured from unauthorized personnel
  access
• Meet with your SGA volunteers and begin their
  training
• Open up one of he containers of safety glasses
  and explain their contents Start with the
  contents of the large envelope on top
• Emphasize the importance of the SGAs
  responsibility for limiting access to these
  materials.
• It is easy for these items to walk off in the
  chaos of the Pit - dont leave them in an
  unguarded location
• All safety glass materials will be needed at the
  other events
• Tour the Pit area. Become familiar with the
  Pits layout, crowd access control plan, and
  designated SGA staff locations

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Schedule

• Thursday morning - before Pit opening time
• Complete SGV training - stress the key
  procedures
• Marking of all new glasses with a Sharpie pen
  before loaning them out
• Retrieving and cleaning borrowed glasses and side
  shields as people leave the Pit
• Keeping accurate counts of glasses and side
  shields loaned and returned each day
• Ensure that staffing assignments have been made
  for all Pit SGA station locations
• Each station should be staffed by two SGAs

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Schedule

• Each day before the Pit opens.
• Ensure that each SGA station has an adequate
  stock of safety glasses, safety glass side
  shields, glasses marking pens, spray bottles of
  cleaning solution, and paper wipes for cleaning
  the glasses
• See to it that each SGA stations volunteers are
  at their assigned station and ready to start
  working at Pit opening time

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Schedule

• Thursday Saturday During Pit open hours
• Monitor the overall process visit each SGA
  station several times every day and address any
  needs / problems your attendants have
• Make certain that your SGAs take adequate break
  times and that each has a relief person fill
  their post when they are away from the station
• If visitors are bypassing the SGA stations when
  entering and leaving the Pit, ask the Pit Admin
  Supervisor to help address the matter

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Schedule

• Thursday Saturday cont.
• End of Each Day
• See that all returned glasses get cleaned and
  secured by the SGA staff before they leave after
  the Pit closes
• Check the supplies of glasses cleaning materials.
  If running low on cleaning spray or paper wipes,
  contact the Pit Admin Supervisor and ask for help
  in obtaining additional supplies locally

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Schedule

• Saturday after the Pit closes
• It is very important that you make sure accurate
  tallies of all the safety glasses and related
  materials are taken as they are being packed up
• Complete a copy of the Pit Safety Glasses
  Inventory Form and give it to the Pit Admin
  Supervisor for forwarding to FIRST
• Your final tallies of glasses and materials are
  very important. They trigger timely
  replenishment activities by FIRST for the next
  event on the truck route

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At the Event

• Your Main Responsibility is to see to it that the
  SGAs properly carry out their duties every day
• They are to comply with the instructions
  documented in the VOLUNTEER INSTRUCTIONS-PIT
  SAFETY GLASSES PROCEDURES
• Address their needs as quickly as you can
• Keep in contact with the Pit Admin Supervisor.
  He or she is the person you can call on for help
  solving problems if you need assistance

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At the Event cont.

• Your Secondary Responsibility is to gather
  accurate safety glasses materials count data at
  the end of the event, and complete a Pit Safety
  Glasses Inventory Form
• Use the form provided with the SGA Instructions
  document
• Complete the form after the Pit closes on
  Saturday and give it to the Pit Admin Supervisor
  to be faxed to FIRST

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At the Event cont.

• Your two biggest challenges will probably be
• Keeping people from bypassing the designated Pit
  access points
• Retrieving the loaned out glasses and side
  shields as people leave the Pit
• There will be some losses!
• Your SGAs should be able to retrieve at least 90
  of all glasses and side shields given out over
  the three days period

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Details

• I am a Safety Glass Volunteer What specifically
  am I supposed to do?
• Answer VOLUNTEER INSTRUCTIONS PIT SAFETY
  GLASSES PROCEDURES
• Enforce the use of safety glasses in the Pit rule
• Distribute and retrieve the loaned safety
  glasses
• Keep the Pits glasses supply secure at all times
• Keep accurate counts of glasses given out and
  retrieved every day
• Clean, count, and pack up at end of the event.
  Dont forget to put the envelope with its
  contents back in each safety glass container
  before closing it

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Gracious Professionalism is Key

• At FIRST, Gracious Professionalism has become an
  expectation.
• We expect it from our students, from the Mentors
  and Coaches, from all FIRST Volunteers and from
  FIRST Staff.
• It is part of the ethos of FIRST.
• In the long run, gracious professionalism is
  part of pursuing a meaningful life. If one
  becomes a professional, and uses knowledge in a
  gracious manner, everyone wins. One can add to
  society and enjoy the satisfaction of knowing
  that you have acted with integrity and
  sensitivity. Thats good stuff!
• Dr.Woodie Flowers, FIRST National Advisor

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Gracious Professionalism is Key

• Encouraging high-quality work
• Emphasizing the value of others
• Respecting individuals and the community
• EVERYONE WINS!

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Lead Volunteer Communication

• With your team of volunteers
• As a Lead Volunteer you are a LEADER.
• Lead Volunteers must communicate with the
  Volunteer Coordinator(s) to get names and begin
  communicating with their team as soon as possible
  via e mail etc.
• As a team leader, you must communicate with your
  volunteers to create a sense of a team and
  teamwork.
• By doing so, questions can be answered in
  advance, comfort levels increased, and
  miscellaneous information gotten out of the way.
• There should be no surprises when you get
  together with your volunteer team at the event.

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Lead Volunteer Communication

• With the other lead volunteers at your event
• Take the opportunity to meet with other lead
  volunteers and discuss your expectations.
• Discuss overlapping areas of responsibility and
  decide on how issues in these areas should be
  handled.
• Clarify each others roles BEFORE a problem
  arises.
• Make sure everyone understands the non-medical
  incident report (new in 2008).

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Critical Review

• The SGA program is the means by which FIRST
  implements its requirement that everyone in the
  Pit must wear safety glasses (or safety side
  shields when wearing approved prescription
  glasses)
• It provides for the loaning out and retrieval of
  safety glasses regarding anyone visiting the Pit
  
• The end-of-event information you provide on the
  Pit Safety Glasses Inventory Form is critical to
  the success of all subsequent events
• The end-of-event information you provide is
  extremely important
• It triggers action at FIRST to rapidly replenish
  used up safety glasses and materials and have
  them delivered in time for use at the next event

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Conclusion

• Safety is a high priority matter at all FIRST
  events
• Your Safety Glass Attendant staff is a major
  component of the FIRST program to ensure safety
  at these events
• Thank you for your help in our endeavor to
  provide a safe FIRST competition event for
  everyone to enjoy!

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Whats Next?

• Now that you have reviewed the key materials to
  succeed in your position be sure to
• Test your knowledge with our online quiz.
• Review any other materials provided.
• Understand the post-event survey.
• Plan to participate in your pre- and post-event
  training calls. These calls help volunteers at
  all regional events be successful!

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FIRST would like to thank the Association for
Laboratory Automation for their gracious support.