Document Management Solutions Automate the Accounts Payable Process

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Document Management Solutions Automate the
Accounts Payable ProcessBy Kevin DArcyVice
President of Sales Marketing
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Document Management Solutions

• Are you looking for a document management
  solution to automate the accounts payable
  process? Could your accounts payable department
  benefit from optimized approvals, payment cycles
  and reporting as well as lowered costs and risk
  of accrual misstatement?
• This presentation will discuss the benefits of
  document management and specifically focus on how
  accounts payable departments can benefit from
  high quality document management solutions.

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Benefits of Document Management

• Document management solutions allow your
  business to
• store all of your important information in one
  unified, easy to maintain, structure
• combine scanned paper files, electronic documents
  and e-mail perform simple searches to retrieve
  files in seconds, not hours
• reclaim your office space from ugly filing
  cabinets and banker's boxes
• integrate with your existing office software
  improve your business efficiency and customer
  service
• save money by reducing your paper consumption and
  reduce your organization's ecological footprint.

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Implementing Document Management

• Implementing a document management system can be
  as simplistic as a single user or small office
  application to a business-wide solution allowing
  access to your company documents from anywhere in
  the world.
• The implementation of a document management or
  enterprise content solution can transform the
  profitability, efficiency and sustainability of
  any organization.

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Eliminate Unnecessary Costs

• A quality accounts payable document management
  solution will enable your business to capitalize
  on methods that eliminate unnecessary costs as
  well as add value.
• With quality document management and imaging
  solutions your accounts payable department can
  eliminate bottlenecks that add cost, time and
  risk.
• Process automation with electronic document
  management allows your accounts payable
  department to process document in less time.

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Automated Document Processes

• Quality document management solutions also allow
  your accounts payable department to eliminate
  stalled invoices and automate document routing,
  seize all vendor discounts, improve vendor
  relationships and increase favorable terms.
• Accounts payable departments can also use these
  document management solutions to optimize
  approvals, payment cycles and reporting, which
  results in lowered costs and risk of accrual
  misstatement. These automated processes allow
  your accounts payable department to take on
  volume increases without additional staffing.

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Additional Benefits

• Document management solutions also provide
  Accounts payable departments the following
  benefits
• Increased flexibility for customers to submit
  invoices in their preferred formatswhether
  faxing, scanning or through inter-office mail for
  accounts payable staff to scan
• Automated matching of invoices and checks can
  save many man-hours per week
• Easier audits with quicker access to needed
  documents and transaction histories
• The ability to replace costly, error-prone paper
  processes with automated records management and
  the ability to resolve vendor disputes instantly
  with supporting document at users fingertips
  POs, invoices and packing slips.

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Document Management Solutions

• Contact your local document management company
  to learn how the can help bring your accounts
  payable department peace of mind, not pieces of
  paper. Document management solutions allow your
  accounts payable department to store all of your
  important information in one unified, easy to
  maintain structure, which eliminates unnecessary
  costs and adds to your businesses bottom line.

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About the Author

• Kevin D'Arcy is VP of Sales and Marketing for
  MES Hybrid Document Systems, Ontario's leading
  document scanning and document management
  supplier. For more information about document
  management solutions, visit http//www.mesltd.ca/.