Webmasters Town Hall NASA Portal Migration

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Webmasters Town HallNASA Portal Migration

• Emma Kolstad Antunes
• December 21, 2004

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Agenda

• Background
• Status
• Key Players
• Proposed implementation plan
• Strategy
• Teams Approach
• Proposed schedule
• Discussion
• What would you like to see?

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Background

• NASA Portal went online January 31, 2003
• Drivers
• Present all general NASA Web content through one
  Web address
• Create a consistent, identifiable NASA "look and
  feel"
• Architect and balance OneNASA Web presence w/
  needs of mission directorates, centers, programs,
  projects
• Provide robust, flexible and secure
  infrastructure that scales to handle large events
  and emergencies
• Portal infrastructure designed to handle high
  availability, heavy traffic and traffic spikes
• Manage overall public Web costs
• Focus investment on value-added content and
  creativity, not on infrastructure

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Background Continued

• Started as PAO initiative, now expanded to
  include all public web sites
• CIO Portal Memo (June 2004)
• NASA Administrator Sean OKeefe directed NASA
  CIO, Pat Dunnington NASA Assistant
  Administrator for Public Affairs, Glenn Mahone to
  bring all public Web content and Web sites into
  the portal infrastructure and operate them
  through the portals editorial process, pending
  development of a migration plan
• NASA Public Web Site Integration Implementation
  Plan (September 2004)
• This document outlines the content to be migrated
  into the portal infrastructure and provides a
  preliminary concept of how the migration will be
  done

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Background Continued

• NASA Public Web Site Integration Implementation
  Plan - What does it say?
• Defines levels of integration with the portal
• Ranges from fully integrated (using the Portal
  CMS) to simply hosted on the portal
  infrastructure
• How of integration still being worked out
• Calls for migration of PAO and Center sites to
  the portal by November 30
• Migration of other public outreach sites defined
  in the plan will be 2005-2007
• All public sites will be required to use the NASA
  look and feel
• All public outreach content will be incorporated
  into the Portal CMS/Hosting Environment
• New version of Plan expected soon

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What is this Portal thing, Anyway?

• Wait, I dont understand all this terminology.
  Could you back up for a minute?
• The NASA Portal is really 3 pieces
• Content Management System (CMS)
• Hosting Environment
• Main NASA web site with specific navigation
  structure and look feel
• What does the architecture look like?
• Is it secure and redundant?
• Can it handle large amounts of traffic?

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Portal Infrastructure
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What have we done so far?

• Responded to HQ Migration Plan
• GSFC is going ahead with the plan because its
  the right thing to do well meet with HQ to work
  out any issues. We know that we dont have all
  the details yet, and we also know the
  Administrator is behind this.
• Developed Portal Affinity Graphics Generator
  (see http//portalgraphics.gsfc.nasa.gov/)
• CMS training completed for missions webmasters,
  writing classes being set up
• Met deadline of integrating GSFC Home page into
  the CMS by Nov 30
• Missions area (code 400) to be pilot for
  integration of other sites

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What Next?

• GSFC Implementation Plan
• Purpose
• Provide a preliminary roadmap for migrating
  Goddards public web sites into the NASA Web
  Portal architecture.
• Context
• In draft, open for discussion
• Its a starting point. What do we know were
  going to do, and what still must be worked out?
• Agency Plan expected soon GSFC plan will be
  revised again at that point

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Implementation Strategy

• Approach
• Migrate groups of 10 sites at a time
• Alternate cycles of Web site migration with
  evaluation and assessment, giving us the
  opportunity to make changes to the process along
  the way

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Site Selection Criteria

• What is this criteria going to be? Which sites
  are affected?
• All public sites are affected. We wont move all
  1300 public web sites at once
• Start with center sites. Expand to include 155
  more across the agency (80 of assets from 20 of
  sites) over 1-3 years.
• Remainder 1,800 sites across the agency
• Initial priority selection criteria will be based
  on
• Popularity/traffic to the site
• Content areas (missions, images multimedia)
• Degree of interest to the public, and/or degree
  of interest to HQ
• Low priority
• Low-traffic sites with small, specific audiences
  (not the primary portal audiences)
• Science data

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Implementation Strategy

• Phase 1
• Mission Web sites
• Overview level material. 7-8 pages, w/ 3-4
  feature stories
• Not science data or mission operations documents
• Standard navigation set by Portal Editorial Board
• Effort led by Code 400 web team
• Cecilia Czarnecki
• Katy Mortimer
• Steve Padgett

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Mission Sites - Standard Navigation
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Implementation Strategy

• Phase 2
• The most critical, popular, and informational
  public Web sites, as determined by criteria to be
  established by NASA Headquarters
• Content structure still being worked
• Effort led by Goddard Portal team
• Team will work with webmasters site owners to
  develop individual migration plans
• Team will be expanded to become Goddards
  editorial board, membership TBD

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Implementation Strategy

• All sites will not be hosted in the Portal
  Environment
• Sites to be hosted locally, in a secure public
  network, include
• Public Web sites that are not candidates for
  migration to the portal (such as data centers)
• Sites that are not scheduled for migration in the
  near-term

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Proposed Schedule
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Risks

• Cost of migration is unknown
• How much will it cost to migrate a site?
• What will be the recurring and outyear costs?
• What will the chargeback model look like?
• Taxonomy/information architecture not in place
• Culture change-
• Affects the way we publish web content
• Hosting Environment
• Look and Feel
• Workflow
• Need for training and education
• Using the CMS
• Writing for the Portal Audience
• Likely contractual issues to be resolved

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Risk Mitigation

• Involve the webmasters early in the process!
• Understand that we dont know all the answers
  yet, and well work together to find an approach
  that works for Goddard and NASA

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Questions?

• Contact info
• Emma Kolstad Antunes
• GSFC Web Manager
• 301 286-1377
• emma.antunes_at_nasa.gov