Update from the Virginia Department of Education

1
Update from the Virginia Department of Education

• Virginia ESL Supervisors Meeting
• May 15, 2009

2
Requirements

• Applications for 2009-2010 Federal Funds under
  the
• No Child Left Behind Act of 2001
• Announced in Administrative Superintendents
  Memorandum Number 110-09 April 24, 2009
• http//www.doe.virginia.gov/info_centers/administ
  rators/superintendents_memos/2009/110-09.shtml
• Deadline July 1, 2009
• Options Individual or Consolidated Application

3
2009-2010 NCLB Application

• Technical Assistance
• Pre-recorded modules
• Topics
• Application Overview and Mechanics of Data Entry
• Common Elements Conducting the Needs Assessment,
• Completing the Program Overview, Coordination
  of
• Services, Measurable Objectives, and Budget
  Pages
• Program Specific Modules including Title III
• http//www.doe.virginia.gov/VDOE/Instruction/OC
  P/nclb-applications.html

4
Title III, Part AApplication

• Title III, Part A, Application Guidelines,
  Instructions, and Assurances (PDF format)
• Title III, Part A, Application (Excel format)
• Title III, Part A, Consortium Agreement (Excel
  format)
• Title III, Part A, Improvement Plan (Excel format)

5
Two Separate Funding Streams

• Title III and Immigrant and Youth
• Title III
• Determined on a per pupil basis
• Limitation divisions must receive 10,000 to
  apply. School divisions that receive less than
  10,000, must enter into a consortium to receive
  funds
• Immigrant and Youth
• State reserves 5 percent of funds for this
  purpose beginning in 05-06.
• Only those school divisions that have experienced
  a significant increase as compared to the average
  of the two preceding fiscal years qualify for
  funds. Significant increase is defined as 5 or
  more students.
• States awards 2,000 to all divisions and a per
  pupil amount.

6
Two Separate Funding Streams

• Application for Title III and Immigrant and Youth
  (IY) funds are separated in the Title III
  Application
• Reimbursement of Title III and IY funds are
  separated into two distinct project codes. This
  change became effective Award Year 2007.
• Advise budget personnel within your division of
  the following reimbursement project codes
• Title III Project Code 60512
• IY Project Code 60509

7
Summary of NCLB Title III Funding
8
Title III Application Cover Page

• 2009-2010 Title III, Part A, allocation should
  reflect LEP and IY Award Amount if applying for
  both.
• LEP Award Amount and I/Y Award Amount are to be
  entered separately.
• Cover page must have date and signatures of
  superintendent and board chairperson.

9
Program Overview

• Be sure to include in narrative format the
  following requirements
• Description of instructional program or services
  to be developed with requested federal funds
• Inclusion of targeted population(s)
• Contribution to the attainment of the NCLB goals
  through the divisions program

10
Coordination of Services

• Describe the partnership within your division
  between Title III and other federal, state,
  and/or local programs in the deliver of services
  to the targeted population(s)

11
2009-2010 NCLB Application Measurable Objectives

• One or more measurable objectives must address
• Adequate Yearly Progress Targets in
  Reading/Language Arts and Mathematics
• Reading/Language Arts Target for 2009-2010 is
• 85 percent.
• Mathematics Target for 2009-2010 is 83 percent.
• English Language Proficiency Targets in Progress
  and Proficiency
• Progress Target for 2009-2010 is TBD.
• Proficiency Target for 2009-2010 is TBD.
• Progress and proficiency for 2009-2010 have
  not yet been determined.

12
Budget SummaryReminders

• Separate LEP funding and Immigrant and Youth (IY)
  funding by object codes
• Title III Project Code 60512
• IY Project Code 60509
• Detailed budget breakdown combines LEP and IY
  funds

13
Program Details Sections(Changes for 2009-2010)

• Program Details Section
• Type of Language Program
• Divisions will be asked to indicate the number of
  language program(s) that will be used such as
  sheltered English instruction, content-based ESL,
  etc.
• If multiple programs are used, report each
  program used.
• Professional Development Activities
• Divisions will be asked to indicate the number of
  professional development activities they have
  planned using Title III
• and/ or IY Funds. Divisions will be asked to
  estimate the number of teachers, administrators,
  and other personnel who will participate in each
  type of professional development activity.
• If your division is the fiscal agent for a
  consortium you must submit
• the totals for all divisions within the
  consortium.

14
Immigrant and Youth

• If a division is applying for Immigrant and Youth
  (IY) funds, an indication of which activities
  will be conducted with IY funds must be completed
  on the Title III NCLB application.
• The activities reported can be those that are
  funded jointly with IY and Title III funds.
• Consortium members may apply for IY funding
• through an individual Title III application.

15
Definition of Immigrantand Youth

• Immigrant children and youth are those
  individuals who
• Are aged 3 through 21
• Were not born in any state and
• Have not been attending one or more schools in
  any one or more states for more than 3 full
  academic years.
• Public Law 107-110, Section 3301,(6)

16
Title III Improvement Plan

• School divisions not meeting the targets in
  reading, mathematics and/or the ELP targets for
  AYP progress, and proficiency for two consecutive
  years must submit a Title III improvement plan
  that addresses the area of need.
• Section 3122 (b)
• Title III improvement plan should include the
  following components
• Goals for improvement
• How the goals will be implemented
• Timeline for implementation
• How the implementation will be monitored
• AMAO 1 (progress) will not be calculated for the
  2009-2010
• school year.

17
Separate Notification

• School divisions must inform parents of the
  divisions failure to make progress on the AMAOs
  within 30 days after such failure occurs.
• Section 3302 (b)
• Parents of ELLs must be notified yearly if
  any AMAO is not met.

18
Consortium Requirements

• For Title III funds only, school divisions that
  receive less than 10,000, must enter into a
  consortium to receive funds.
• Section 3114 (b)

19
Consortium Application Process

• Lead school division submits a Title III
  application with a list of divisions
  participating in the consortium and total
  allocations for all divisions.
• All consortium members must submit a
  certification document to the lead school
  division to keep on file.
• Lead school division should keep all
  certifications from participating school
  divisions on file.
• Lead school division must serve as fiscal agent.
• United States Department of Education,
  Office of English Language Acquisition,
  Clarification on Title III Requirements, March
  2006, pg.2

20
Supplement not Supplant

• Superintendent's Memo number 280, November 14,
  2008Guidance on Use of Funds for Implementation
  of Requirements for Limited English Proficient
  (LEP) Students under Title III, Part A, of the No
  Child Left Behind Act of 2001
• http//www.doe.virginia.gov/info_centers/super
  intendent_memos/2008/11_nov/inf280.html

21
Four Areas of Greatest Impact in Virginia

• Using Title III, Part A, Funds for English as a
  Second Language (ESL) Teachers
• Developing ELP Assessments
• Use of Title III Funds to Administer ELP
  Assessments
• Screening and Placement Assessments for LEP
  Students

22
Supplement not Supplant (continued)

• NCELA guidance document http//ncela.edstudies.
  net/LEP/2008/supplement_guidance.pdf
• NCELA Webinar link http//www.ncela.gwu.edu/we
  binars/event/6/

23
30 day Parent Notification Letter as required in
Section 3302 of NCLB

• WIDA ELP levels should be reflected in the 30-day
  parent notification letter.
• A checklist has been posted to the VDOE/ESL Web
  site to provide guidance for the eight required
  elements by the No Child Left Behind Act of 2001.
  
• Parents of ELLs must receive the 30-day
  parent
• notification letter annually.
• http//www.doe.virginia/VDOE/Instruction/E
  SL/lep_parentalnotification_checklist.pdf

24
Possible Funding Sources for English Language
Learners

• Local funds
• State funds
• Federal funds to include
• Title I, Part A
• Title I, Part C (Migrant education)
• Title II, Part A (Teacher training)
• Title III, Part A
• Title IV, Part B (21st Century Competitive
  Grants)
• Refugee (Newcomer Services, Department of
• Social Services)

25
Research Projects to include English Language
Learners
26
Survey of Enacted Curriculum for English Language
Learners(SEC ELL Teacher Survey)

• The SEC ELL codes content standards and
  assessments for language complexity, language
  demand, and cognitive demand by content topic.
  The teacher survey collects data on instructional
  time spent on content topics.
• A consortium of states led by Iowa and
  including Virginia, Ohio, Minnesota, Florida, and
  Wisconsin working with researchers at the Council
  for Chief State School Officers, the Wisconsin
  Center for Educational Research, and WestEd.

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Survey of Enacted Curriculum Students With
Disabilities and English Language Learners(SEC
SWD ELL)

• Access to Curriculum and Tests to Improve
  Validity Evidence (ACTIVE) Improving Opportunity
  to Learn for Students with Disabilities and
  English Learners
• A consortium of states led by Wisconsin and
  including Virginia, Ohio, Minnesota, and Michigan
  working with researchers at the Council for Chief
  State School Officers, Wisconsin Center for
  Education Research, the Learning Sciences at
  Vanderbilt University and WestEd.

28
George Washington (University) Center for Equity
and Excellence in Education (GW-CEEE) ELL
Accommodations Monitoring Project (ELL-AMP)

• GW-CEEE will work with states to develop systems
  for collecting and using data to monitor and
  improve the implementation of accommodations for
  English language learners on state content
  assessments. States will participate at Tier 1,
  receiving assistance to design and pilot a
  monitoring system or at Tier II, designing
  monitoring systems with assistance from GW-CEEE.
• Virginia will participate at Tier I.

29
WIDA ONPAR Project

• This proposal will investigate how to utilize new
  interactive item types which take advantage of
  computer capabilities in the assessment of high
  school science skills and knowledge.
• This initiative will help WIDA develop better
  assessments for their member states to meet the
  needs of English language learners and their
  teachers.
• Virginia will be the lead
  state.

30
Virginia Board of Education New Initiatives
31
Standards of Accreditation

• In February, the Board of Education strengthened
  Virginias accountability program by
• Requiring high schools beginning with the
  2011-2012 school year to meet an annual
  benchmark for graduation based upon a weighted
  point system
• http//www.doe.virginia.gov/VDOE/NewHome/pressre
  leases/2009/feb19.html

32
Challenges Ahead

• LEP Graduation rate
• LEP Dropout Rate

33
Virginia High School Cohort Rate
Using longitudinal information from the EIMS,
VDOE was able to produce for the first time a
cohort report for the Class of 2008. http//www.do
e.virginia.gov/VDOE/NewHome/pressreleases/2009/mar
31.html
34
Virginia High School 2008 Cohort Data
http//www.doe.virginia.gov/VDOE/NewHome/pressrele
ases/2009/mar31.html
35
Virginia Board of Education President Mark E.
Emblidge said

• Using the data from these cohort reports,
  educators and policymakers can now see where
  interventions are most urgently needed and
  identify high schools and school divisions that
  have developed best practices and strategies that
  others can emulate and adapt.

36
Resources
37
Private School Participation

• Title IX, Part E, Uniform Provisions,
• Subpart 1Private Schools
• Non-Regulatory Guidance, Revised March 2009
• http//www.ed.gov/policy/elsec/guid/equitables
  erguidance.doc
•  

38
Consultation with private school officials should
include

• how the LEP childrens needs will be identified
• what services will be offered
• how, where, and by whom the services will be
  offered
• how the services will be assessed
• how the results of the assessment will be used to
  improve those areas and
• the size and scope of services.
• (Office of Non-Public Education ONPE,
  Private School
• Participation in Title III Programs)

39
NCLB - Ensuring Equitable Services to Private
Schools

• Judy Radford(804) 786-1692Judy
  Radford_at_doe.virginia.gov
• http//www.doe.virginia.gov/VDOE/Instruction/OCP/
  equitable_services_private_schools.html

40
Virginia Recognized as E-Learning Leader

• Virginia received a letter grade of A- from
  Education Week in the magazines March 25, 2009,
  Technology Counts 2009 Breaking Away from
  Tradition report.

41
Virginia on iTunesU

• In collaboration with VDOEs office of
  educational technology, Governor Kaine announced
  the official launch of Virginia on iTunes U a
  dedicated area within Apples iTunes Store
  featuring free access to educational content.
• Educators and students can learn on the go" by
  downloading carefully selected audio and video
  content onto an iPod, iTouch, or iPhone from any
  computer with Internet access

42
WIDA ELP Videos are one of the items most
frequently downloaded.

• In this set of videos, Virginia educators
  demonstrate activities that can be used to teach
  the World-Class Instructional Design and
  Assessment (WIDA) English Language Proficiency
  (ELP) Standards. The Model Performance Indicators
  (MPIs) selected for these videos, though not
  comprehensive, represent key language functions
  repeated throughout the WIDA ELP Standards.
• http//www.doe.virginia.gov/VDOE/Instruction/E
  SL/elp_videos.html

43
Summer Professional Development

• George Mason University (full)
• Reading and Writing Strategies for
  English Language Learners
• July 13-17
• Manassas Park
• Parents as Educational Partners (PEP)
• July 29-30
• Blacksburg
• Content and Language Integration as a Means of
• Bridging Success (CLIMBS) Institute
• August 10-13
• Richmond

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Summer Professional Development

• Visions To Practice Academy
• Fifth Annual Institute Seven Million
  Minutes from
• Pre-Kindergarten to Graduation
• July 14 -16
• Richmond http//www.doe.virginia.gov/info_centers
  /administrators/superintendents_memos/2009_print/0
  73-09_print.shtml
• Technical Assistance Academy for Coordinators of
  Title I, Part A
• Title II, Part A Title II, Part D and
  Title III, Part A
• July 21-22
• Richmond http//www.doe.virginia.gov/info_centers
  /administrators/superintendents_memos/2009/126-09.
  shtml

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Anticipated 2009-2010Professional Development

• CLIMBS Regional Trainings
• George Mason University
• Reading and Writing Strategies for English
• Language Learners
• University of Mary Washington
• Differentiated Instruction Across the
  Curriculum for
• English Language Learners
• Center for Applied Linguistics (CAL)
• Whats Different About Teaching Reading to
  Students
• Learning English?
• WIDA Trainings - TBD

46
Contact Information

• Judy Radford (Regions IV and V)
• ESL Coordinator
• Judy.Radford_at_doe.virginia.gov
• [phone]
• Stacy Freeman (Regions II, VI, VII)
• ESL Specialist
• Stacy.Freeman_at_doe.virginia.gov
• [phone]
• Megan Moore (Regions I, III, VIII)
• Educational Specialist
• Megan.Moore_at_doe.virginia.gov
• [phone]