Potsdam Central School District Renovation Project

1
Potsdam Central School District Renovation Project

• Investing In
• Our Childrens Future

2
The Need

• 70M PCSD Master Plan
• Capital Project Committee, BOE and Architects
  identified approximately 70M worth of needed
  work to our facilities
• Master Plan Reduced to 25.3M
• Using Health Safety as Priority
• Some Buildings Not Renovated in 30-50 years

3
The Need

• AAK Middle School Roof is over 15 years old
• High School Locker Rooms Are Too Small
• And Dilapidated
• Athletic Fields And Track Surfaces Have Degraded
• Curbs Parking Lots Are Crumbling
• Rusted Pipes Pour Discolored Drinking Water
• Building Entry needs better Security and Control

4
The Need

• Wiring classrooms for 21st century technology
• Improve HS Auditorium Lighting, Sound, Provide
  Ventilation
• Upgrade Electrical System To Meet Usage
• Gymnasium renovation and expansion for physical
  education programs and sports practices
• Upgrade Heating System To Be Efficient Provide
  Temperature Control
• Make Buildings ADA Accessible

5
Project Scope

• 70M Master Plan
• Balance
• Needs of buildingsHS, Elem. MS
• Infrastructure Upgrade w/ Program Requirements
• Athletics Not Addressed Over Last Three Projects
  - Few Improvement To Facilities, Especially
  Outdoors, In Decades
• Buildings Grounds Department Works with Loss Of
  Useful Life Of Facilities
• Maximize Building Aid

6
Project Scope (High School)

• Main Entry Renovations
• 1960 Wing Renovations incl. Science rooms
  (Biology Alternate)
• Site Improvements include
• Bus loop, Parking Lots, Curbing, Storm Water
  Management (Possible Parking Alternate)
• Gymnasium Addition and Renovations
• Multi-Purpose Synthetic Turf Field
• New Track
• Auditorium Systems Upgrade
• Secured Card Access Entries

7
Project Scope (Middle School)

• Reroofing (90,000 s.f.)
• Site Improvement Include
• Bus Loop, Parking lots, Curbing,
• Storm Water Management
• Gymnasium Locker Room Renovations (Possible
  Alternates)
• Secured Card Access Entries
• New Larger Corridor lockers

8
Project Scope (Elementary School)

• Renovation To 1957 Wings (K-1 Wing Alternate)
• Reroofing
• Site improvement include
• Bus loop, Parking Lots, Curbing,
• Storm Water Management
• Gymnasium Renovations (Possible alternate)
• Secured Card Access Entries
• Convert Steam Boilers To Hot Water

9
Project Scope (Bus Garage)

• Pave Parking
• (Possible alternate)
• Manage Storm Water
• New Bus Lift
• (Possible alternate)
• Electrical System Upgrade

10
Financial Issues

• Architects cost projections at time of December,
  2005 referendum based on square footage
• Construction managers cost analysis using design
  documents revealed higher than anticipated
  project costs
• Architect and CM compare data but continue to
  have a disparity of approximately 7M
• Capital Construction Committee identifies
  alternates to protect bid
• Northland Associates third party analysis
  largely supports CM projections
• The PCS Board of Education votes to hold second
  referendum to increase project by 3.5M

11
Commodity Price Spikes 850,000 - 900,000

• Petroleum Products
• Asphalt (40-60)
• Membrane Roof (/-30)
• Fuel (20 to 30)
• Copper (120 to 145)
• Electrical Wiring (120 to 145)
• Data Wiring
• Mechanical System Piping
• Steel Increases
• Structural Steel (10 to 15)
• Miscellaneous Iron (15 to 20)
• Plastics
• PVC Pipe
• Synthetic Turf

12
Scope Changes3,800,000-3,900,000

• HS Front Entrance
• 1,000 SF _at_ Referendum
• 3,719 SF _at_ CD Estimate
• Back Parking Lot _at_ HS
• Drainage
• Sidewalks
• Entrance Road
• Curb
• Village Requirements
• Cast Iron Pipe _at_ MS
• Gym Turnaround Loop
• Athletic Field
• Trench Drain
• Blacktop _at_ Field
• Wetlands
• Closed to Open Drainage
• Relocation to Edge

13
Scope Changes (cont.)

• Gym Renovations _at_ 7,000 SF
• Major Renovation vs. Minor Renovation
• Locker Room _at_ HS
• Steel Joists - Discovered Life Safety Issue
• Major Renovation vs. Minor Renovation
• Micro Piles _at_ HS Admin
• Bad Soil Condition
• Elementary School Renovations
• K-1 Wing - Renovation costs exceeded projected
• 2 Floor - Renovation costs exceeded projected
• Fiber Backbone
• Included in estimate, but will be removed for
  construction
• Asbestos
• ES - Discovered asbestos in crawl space dirt
• Roof _at_ Press Box
• Renovation Areas - More hidden asbestos than
  projected

14
Escalation Range 1,100,000-1,200,000

• Actual vs. Anticipated
• Actual escalation exceeded the projected
  escalation

15
Non-Priority Alternates
16
Priority Alternates
17
Priority Alternates Detailed

• High School Rear Parking Reconstruction
• The High School has the largest amount of site
  work.  
• Upon design, the details of this parking lot
  changed significantly since the referendum with
  the addition of the drive and storm water
  management associated with the drive.  
• This alternate helps to protect the budget from
  asphalt price spikes.  
• It allows us to make the site work contract
  smaller on bid day in order to comply with SED
  requirements.

18
Priority Alternates Detailed

• Elementary Pre-K/Kindergarten One Story Wing
• The costs of the renovation at the elementary are
  higher than the Pre-Referendum estimate due to
  changes in the level of renovations.  
• In order to protect the budget this alternate
  involves all the trades except site work.  
• It is also an easy scope of work to isolate
  without affecting other work in the building.  

19
Priority Alternates Detailed

• Middle School Locker Room Renovations
• The costs of this renovations exceeded the amount
  allotted in the Pre-Ref.  
• Since this  scope of work is easy to isolate, it
  was chosen as an alternate to protect the bid.
• Elementary/Middle School Gymnasium Work
• The gymnasiums could still continue to function
  if they were not renovated.

20
Priority Alternates Detailed

• High School Biology Rooms
• The Pre-ref budget was to renovate 3 science
  rooms, chemistry and two biology rooms.  
• The chemistry room remains part of the base bid,
  as it needs the most immediate attention.
• The biology suite morphed from a renovation of
  two science rooms to a suite of two science rooms
  with a full compliment of lab casework and a
  shared lab totaling 3 science rooms plus the
  chemistry.  
• The biology rooms were renovated in the 1989
  project.

21
Priority Alternates Detailed

• Bus Lift Replacement
• This item was chosen as an alternate because the
  budget for the Pre-Ref was to replace the rear
  valve for a cost of30,000.  
• The price for the new lift is 100,000.  It was
  chosen as an alternate to give the District the
  flexibility to accept or reject it on bid day
  based on how the bids come in.  

22
Financial Plan

• Increase Project By 3.5M
• Total Project 25.3M
• No Increase in Local Share
• BOE Proposes To
• Use 250,000 Capital Reserve Fund
• Use 443,516 In EXCEL Aid
• State Building Aid of approx. 2.9M

23
Timeline

• November 28Public Meeting
• December 12Public Meeting
• December 20Referendum
• November-December 2006SED Review
• January-February 2007Construction Bidding
• March 2007Award Construction Contracts
• April 2007Begin Construction
• September-December 2008Construction Closeout