Expanding Access

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Expanding Access To Special Collections National
and International Cooperation H. Thomas
Hickerson Cornell University Library RLG
Members Forum Sharing the Wealth Washington,
D.C. October 18, 2002
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Expanding Access to Special Collections,
1979-2002

• Bibliographic and Descriptive Access
• Selecting MARC as the format for archival
  description
• Developing and implementing RLIN-AMC
• Employing AACR-compatible rules for description
  and library-based authority sources

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Expanding Access to Special Collections,
1979-2002

• Bibliographic and Descriptive Access
• Adding rare books, manuscripts, archives, and
  visual media descriptions to on-line public
  access catalogs
• Developing the Encoded Archival Description
  standard for archival finding aids
• Providing networked access to digital
  surrogates of library and museum holdings

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Expanding Access to Special Collections,
1979-2002
Sharing Collections Additional Guidelines for
Access to Archives, Manuscripts, and Special
Collections Chapter 8, RLG Shared Resources
Manual, 3rd ed. (Stanford Research Libraries
Group, 1987) Association of College and Research
Libraries Guidelines for the Loan of Rare and
Unique Materials Approved by the ACRL Standards
and Accreditation Committee, ACRL Board of
Directors, and the ALA Standards Committee,
February, 1994
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Expanding Access to Special Collections,
1979-2002

• Sharing Collections
• Interinstitutional loan of books and
  manuscripts
• Providing networked access to digital
  surrogates of library and museum holdings

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Expanding Access to Special CollectionsCornell
Experience and Present Practice

• Interlibrary Loan of Rare Books, 1993-2001
• Average of seventy books loaned per year
• Presently, we receive 700 loan requests per
  year for rare books. Approximately 15 are
  filled.
• Presently, we receive 600 requests for
  photocopies from rare books. Approximately 80
  are filled.
• Approximately 35 of loans are to RLG member
  institutions.

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Expanding Access to Special CollectionsCornell
Experience and Present Practice

• Interlibrary Loan of Archives and Manuscripts
• Loan of scrapbooks containing containing
  architectural drawings for use at the University
  of California, Santa Barbara
• Loan of 20 cu ft of the William Milller Papers
  for use at the Jones Memorial Library, a public
  library in Lynchburg, Virginia
• Loan of 151 cu. ft of Associated Gas and
  Electric Corp. Records for use at Princeton
  University
• Loan of an album from an ornithological
  expedition for use at the Univ. of Southern Maine

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Expanding Access to Special CollectionsCornell
Experience and Present Practice

• Copying of Archives, Manuscripts and Visual Media
• Requests normally come directly from users.
  Almost all requests are filled.
• An increasing number of requests are for digital
  copies.
• Requests for digital copies of text and still
  images have been filled by staff of the Cornell
  Institute for Digital Collections. Incidental
  requests for both internal and external use now
  average 630 images per month. On November 1,
  this activity will become a component of the
  Librarys Digital Consulting and Production
  Services (D-CAPS).

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Expanding Access to Special CollectionsNew
Strategies, New Means and New Tools

• Web Access to Cultural Collections
• New Tools for Sharing Access
• New Collaborative Approaches

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Web Access to Cultural Collections

• Digital Collections
• Reproductions of traditional formats in digital
  media
• New aggregations of mixed media
• Digital documents (born-digital)

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GloPAC Partners
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Rose Goldsen Archives of New Media Art
Under the sponsorship of The Division of Rare and
Manuscript Collections of the Cornell University
Library, the Rose Goldsen Archive serves as a
research repository of new media art, with a
current emphasis on digital interfaces and
experimentation by international, independent
artists. Named after the pioneering critic of
the commercialization of mass media, Professor
Rose Goldsen of Cornell University, the Archive
houses art works produced on CD-Rom, DVD-Rom, and
the internet, as well as supporting materials,
such as catalogues, monographs, and resource
guides to new media art. The Archive is Curated
by Timothy Murray, Professor of Comparative
Literature and English, Director of Graduate
Studies in Film and Video.
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Expanding Access to Special CollectionsNew
Methods and Tools

• Ariel/Illiad Technologies
• E-Reserve and Remote Facility Systems
• Harvesting Technologies

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Expanding Access to Special CollectionsNew
Collaborative Approaches

• Collections/Systems Interoperability
• Shared Collections/Shared Systems
• Shared Use

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Principal Responsibilities of Cultural
Repositories
Acquire and preserve the record of artistic,
cultural,and scientific achievement and document
the nature of the human experience. Make our
holdings broadly available for education,
research, and learning and to enrich the
experience of the public everywhere.