Cindy Hurley

1
Spring 2009 HS AIMS/TN Pre-Test Training

• PRESENTED BY
• Cindy Hurley
• District Testing Coordinator
• Tucson Unified School District
• 225-5418

2
Agenda

• Introductions
• Part 1 District Test Coordinator
  Responsibilities
• Part 2 Receiving Materials
• Part 3 Test Administration
• Part 4 - Returning Materials

3
Test Coordinator Packet
4
Critical Dates for Spring 2009

• A copy of the critical dates is in your testing
  packet
• Dates for each test administration
• AIMS HS Writing / Reading
• AIMS HS Mathematics / Science /Mathematics Field
  Test
• 9th Grade TerraNova
• Make note of and plan for all critical dates
• Due to our Rodeo and Spring Break---we have less
  time than ever to return and check-in materials.
  We all have to pull together on this!

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Critical Dates for High Schools AIMS Writing and
Reading

• R/W Materials Delivery Feb. 2 5
• Student Bar Code Labels Feb. 18 19
• Short-Add Window for R/W Feb. 12
  _at_400 pm
• AIMS Writing Administration Feb. 24
• Short-Add closes for Form T Feb. 25
  _at_300 pm
• AIMS Reading Administration Feb. 25
• Pick-Up T-Forms Mar. 2
• AIMS Writing Make-Up Mar. 3
• AIMS Reading Make-Up Mar. 4
• AIMS Check-In of Materials Mar. 5 -6
• (A copy of this is in your test packet)

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Critical Dates for High Schools AIMS Math,
Science, Math Field Test TerraNova

• AIMS /TN Materials Delivery Mar. 9-12
• Short-Add Window for Math Mar. 23
  _at_400 pm
• AIMS Math Administration Apr. 1
• TerraNova 9th Grade Apr. 1
• Short-Add closes for Math Form T Apr.1 _at_400 pm
• AIMS Science Administration Apr. 2
• AIMS Math Make-Up Apr. 7
• AIMS Math Field Test - Apr. 1 Apr.7
• Cohort 2011 Only
• AIMS /TN Check-In of Materials Apr. 7 Apr. 14
• (A copy of this is in your test packet)

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District Test CoordinatorResponsibilities
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Test Coordinator Responsibilities

• Train school test coordinators, test
  administrators, and test proctors
• Order, coordinate, distribute, and collect all
  test materials for you school
• Act as liaison between your school and the
  District Testing Coordinator
• Assume responsibility for all testing at your site

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Provide Training

• All test administrators and proctors throughout
  state are required to attend a pre-test training
  through their district/charter before each test
  administration
• Any person administering AIMS or TerraNova tests
  is required to attend
• Every adult in a test room must have received
  training in the correct test administration
  procedures

10
Test Coordinator

• Additional responsibilities for the Test
  Coordinator are outlined on page 2 and 3 in the
  Test Coordinator Manual

Part 1 - Test Coordinator Responsibilities
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Bar Code Labels

• SAIS Data for HS Writing / Reading was extracted
  from SAIS January 13
• SAIS Data will be extracted for AIMS HS Math,
  AIMS Science, Mathematics Field Test, and
  TerraNova bar code labels on February 6
• AIMS HS Science labels for Cohort 2012 will be
  based on Common Logon selections

12
Security Agreements
Critical Information

• Prior to testing Security Agreement must be
  signed by every staff member with access to AIMS
  and TN
• These are retained at your site except for the
  principals copy which is returned to Cindy
  Hurley
• There is a copy in the Test Coordinator Packet

13
Receiving Materials
14
Material Delivery Window

• February 2 5
• AIMS HS Writing / Reading to testing warehouse
• February 10 13
• Materials delivered to sites
• February 18 19
• Labels delivered to testing warehouse
• February 20
• Pick-up labels from testing warehouse

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Material Delivery Window

• March 9 12
• AIMS HS Math, AIMS Science, Mathematics Field
  Test, and TerraNova delivered to testing
  warehouse
• March 18 20
• Materials delivered to sites

Part 2 - Receiving Materials
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Shipments

• HS Reading / Writing Materials
• Test Coordinator Kit
• HS Bar Code Labels
• HS Mathematics, HS Science
• HS Mathematics Field Tests
• Test Coordinator Kit

Save lavender boxes for returning materials to CTB
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Receiving Materials

• Each shipment that is received must be
  inventoried
• Packing list is in box 1
• Verify all materials have been received
• Verify that the number of materials received is
  sufficient for the number of students testing
• If additional materials are needed, they must be
  ordered immediately (see short-add deadlines).
• Email Cindy Hurley how many you need for each
  content area

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High School Test Books

• Answer Documents
• February
• 1 for Writing /Reading
• April
• 1 for Mathematics
• 1 for Science
• 1 for Math Field Test

• Test Books
• February
• 1 for Writing
• 1 for Reading
• April
• 1 for Mathematics
• 1 for Science
• 1 Math Field Test

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Test Coordinator Kit

• Contents of Test Coordinator Kit
• Test Coordinators Manual
• Packing List box 1
• Student Bar Code Labels, Instructions, and
  Reference List

20
Short-Add Window
Critical Information

• February 12, closes at 400 pm
• HS Writing/Reading
• February 25, closes at 300 pm
• HS Writing/Reading Form T
• March 23, closes at 400 pm
• HS Mathematics, Science, TerraNova
• April 1 , closes at 400 pm
• HS Mathematics Form T
• There is no short-add for Mathematics Field Test

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Test Administration
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Test Administrators are required to

• Attend training scheduled by the Site Test
  Coordinator
• Read and sign a security agreement
• Adhere to all test administration security
  procedures
• Follow test administration directions exactly as
  stated in the Test Administration Directions
• Read the test administration script aloud to the
  student exactly as stated in the Test
  Administration Directions

23
Test Security

• It is unethical and will be viewed as a violation
  of test security for any person to
• Examine content of any portion of test
• Disclose or allow to be disclosed the content of
  any portion of test or any test item before,
  during, or after test administration
• Influence students answers by offering
  assistance of any kind
• Change or review students answer choices,
  including the writing rough draft and writing
  final copy

24
Test Security

• It is unethical and will be viewed as a violation
  of test security for any person to
• Photocopy, transcribe, or in any way duplicate
  any part of AIMS test books
• Fail to return all test materials, including
  unused documents
• Participate in, direct, aid, counsel, assist in,
  encourage, or fail to report any violations of
  these test administration security procedures
• Allow students to have access to test questions,
  writing prompts or share information prior or
  during test administration
• Use scratch paper

25
Test Security

• Take precautions to safeguard test materials
• Keep materials under lock and key
• Do not examine the test beyond the requirements
  to administer the test
• Follow guidelines in the Test Preparation and
  Administration Practices
• The district superintendent / charter operator
  will enforce disciplinary procedures for
  violation of test security

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Test Security

• All adults involved in testing must read and sign
  the Security Agreement Spring 2009
• Review security procedures in Test Administration
  Directions on page 3
• Security agreements must be retained at district
  or school for a minimum of 6 years
• Return principals security agreement to District
  Test Coordinator

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Prior to Testing

• Prepare the Testing Room
• Cover or remove all visual aids
• Lighting and ventilation should be good
• Free from distractions and interruptions
• Arrange seating appropriate for testing
• Refer to the Test Administration Directions p.
  2-3 and Test Coordinators Manual p. 6 for
  further instructions

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TerraNova

• All students Grade 9
• Reading
• Language Arts
• Mathematics
• Use label if provided, otherwise hand bubble all
  pertinent information. Use SAIS whenever
  possible

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HS AIMS

• Students are tested for AIMS W/R/M based on
  cohorts
• Generally, the cohorts are
• Cohort 2009 or below 12th grade
• Cohort 2010 11th grade
• Cohort 2011 10th grade

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HS AIMS

• Cohort 2009 and below testing for W/R/M
• Students who have not passed a content area
• Students who want to exceed (not eligible for
  tuition waiver)
• Cohort 2010 testing for W/R/M
• Students who have not passed a content area
• Students who want to exceed (eligible for
  tuition waiver)

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HS AIMS

• Cohort 2011
• Writing, Reading, and Math
• All students are required to test
• Science
• All students who did not test last year must test
  even if they are not currently enrolled in a
  life science class
• No Make-up Testing
• Mathematics Field Test
• All students will test
• No Make-up Testing

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HS AIMS

• Cohort 2012 (generally grade 9)
• Science
• Students who are in a Life Science may test
• Note No students in cohort 2010 or below are
  
• permitted to participate in AIMS HS
  Science

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Mathematics Field Test
NEW

• The field test is necessary to prepare for the
  redesigned Spring 2010 AIMS Mathematics test that
  will be aligned to the newly adopted Arizona
  Mathematics Standards
• Administration will follow the same procedures as
  the AIMS HS
• Every student enrolled in a district school or
  who tests on AIMS will participate in the field
  test

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Mathematics Field Test
NEW

• High School
• Cohort 2011 only
• 25 items
• Estimated times 45 60 minutes
• Scheduling is flexible within test window but no
  later than Apr. 7
• Students should receive same accommodations as on
  the AIMS HS Mathematics

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Mathematics Field Test
NEW

• High School
• Separate HS Mathematics Field Test Book
• Separate HS Mathematics Field Test Answer
  Document
• Students must bubble the Field Test form code on
  answer document
• Student bar codes labels will be sent for field
  test
• Teacher Directions for the field test will be
  included in the Test Administration Directions
• No make-up for Mathematics Field Test

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Test Calendar

• AIMS tests are untimed.
• These are estimated times necessary for the vast
  majority of students to complete the test
• For students who are not finished in the allotted
  time, arrangements must be made to allow them to
  finish testing
• NO AIMS testing session may carry over to the
  next school day

Part 3 - Test Administration
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February Testing Dates/Times

• Writing
• Tuesday, February 24
• Make-up March 3
• Time 1 morning session
• of 2 2 1/2 hours

• Reading
• Wednesday, February 25
• Make-up March 4
• Time 1 session of 2 hours

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AIMS HS Writing Session Timing

• Schools are strongly encouraged to schedule all
  AIMS HS Writing testing in the morning
• Testing should not begin before 730 am but
  should begin by 1000 am
• Students should not be dismissed before 1000 am

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April Testing Dates/Times

• Mathematics
• Tuesday, April 1
• Make-up April 7
• Time 2 sessions of 90
• minutes each

• Science
• Wednesday, April 2
• No Make-up Test
• Time 1 session of 2 hours

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AIMS Breaks

• Stretch breaks
• HS Writing, Reading, and Science
• Significant breaks
• HS Mathematics between session 1 and 2
• After significant break students may not go back
  to part 1 of the mathematics test
• All students in a test room must be working on
  the same section of the mathematics test

41
TerraNova - Schedule
Testing April 1

• It is permissible to change the order of the
  tests.

42
Additional Students Who May Test

• Non-enrolled students may participate in AIMS
  testing
• Private schooled students
• Home schooled students
• Completer students
• Non-enrolled students many not participate in
  TerraNova
• Non-enrolled students many not participate in the
  field test

43
Sign-In/Sign-out Sheet

• ALL Testing Sites will have a Sign-In/ sign-Out
  Sheet
• These sheets need to be secured by the Test
  Coordinator. (ADE randomly reviews Sign-In
  Sheets.)
• Sign-In /Sign-Out sheets provide documentation of
  who was testing in the room as well as
  verification that students were provided the
  opportunity to test and did in fact turn a test
  in

44
Acceptable Resources

• AIMS Writing
• Commercially published paper dictionary
• Commercially published paper thesaurus
• Several copies must of these must be available in
  each testing room during the writing test

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Unacceptable Resources

• Items that may not be used for any portion of
  AIMS
• Math manipulatives
• charts, and aids, including but not limited to a
  ruler, number line, compass, and an abacus
• Electronic devices including but not limited to
• Computers, calculators, cell phones, digital
  watches, personal digital assistants, and
  portable music players

46
Unacceptable Resources

• Most test invalidations are due to use of cell
  phones and calculators

47
Use of Unacceptable Resources

• Test Administrators who observe students using
  unacceptable resources are to remove the item as
  soon as possible
• Student must be allowed to continue testing
• After investigating situation thoroughly, notify
  Cindy Hurley (225-5418)
• You may be requested to fill out an incident
  report
• (see copy in test coordinator packet)

48
If A Test Needs To Be Invalidated

• Only The Arizona Department of Education can make
  the determination to invalidate a test
• When a testing issue occurs notify Cindy Hurley
  (225-5418) as soon as possible and then she will
  get guidance from ADE
• The Arizona Department of Education recommends
  that the students parents or guardians receive
  written notification of the incident and its
  consequences

49
Handling Materials

• Keep answer documents intact
• Use only pencil on answer documents
• For AIMS Writing, only responses that are
  handwritten in pencil on the pages designated
  Final Copy will be scored

50
Students Who Leave Room During Testing

• Students are to remain into the testing room
  during the entire scheduled testing session
• Students are allowed to go to the restroom
• Only one student may leave at a time
• Students must turn in test materials before they
  leave the room and give back when they return

51
Students Who Leave School During Testing

• Students who leave school before completing a
  particular test session are ineligible to
  continue the test for that session
• This includes students who leave because of
  illness.
• High School students are not eligible to
  participate in the make-up test for this content
  area
• Answer document will be sent in for scoring even
  if student did not finish testing
• ADE recommends documenting time student left and
  reason for leaving early

52
Disruptive Students

• Students who disrupt testing, refuse to
  participate, receive help from others, or
  otherwise engage in behavior not consistent with
  a acceptable classroom behavior should be subject
  to disciplinary procedures established by the
  school
• Students should be allowed to continue testing
  in a different location so that other students
  may test undisturbed
• Incident report must be completed and submitted
  to ADE for all possible cheating situations

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Monitoring Testing

• Move about room unobtrusively
• Make sure students are progressing through the
  test
• Allow students to work at their own pace
• Supervise room at all times
• Answer students questions that pertain only to
  clarification of test directions
• Verify students are marking answers in proper
  locations

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As Students Finish Testing

• Collect student test book and answer document
  make sure student has written name in top corner
• Check answer document to verify student has
  completed proper sections of test and have not
  used ink
• Students must sign out that test and answer
  document have been returned

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AIMS Bar Codes

• High School
• 1 set for Writing / Reading
• 1 set for Mathematics
• 1 set for Mathematics Field Test
• 1 set for Science

Use correct bar code for correct test
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AIMS Bar Codes
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AIMS Bar Codes
Master Label
Bar CodeLabel
Extra Bar Code
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Student Identification Information

• Per instructions in Test Administration
  Directions student identification located on the
  front covers of the test books and answer
  documents, MUST be completed by the student prior
  to testing
• Student name
• Teacher
• School
• District

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Signature Teacher School District
Student MUST complete this section
If you have a bar code use it
Answer Document
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Student Bar Code Labels

• If there is a bar code label USE it
• Bar code labels are provided for each test
  administration with the exception of TerraNov.
• For Terra Nova there are precoded answer
  documents
• Place the label with the bar code on the front of
  the corresponding AIMS answer document.
• Only the Test Coordinator, Test Administrator, or
  Test Proctor should place bar code labels on
  answer documents

61
Student Bar Code Labels

• If the student information on the label is
  incorrect, it needs to be changed through SAIS
• Never write or try to make changes on the label

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Student Demographic Information for Students
Without Labels

• For students without a bar code label, the grid
  on the top half of the back must be completed by
  school personnel
• The bottom half is not necessary in our district

63
Private School or Home SchoolStudent
Demographic Information

• Fill in the top half of the back side of the AIMS
  answer document and since there is no SAIS , put
  in students phone number where the student ID
  field is
• Mark box 6 (not enrolled) on bottom half of the
  back side of the AIMS answer document

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Top Half of Back of Answer Document
Complete only for students without bar code
labels
64
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Bottom Half of Back of Answer Document
Do not need to complete except for 6 (not
enrolled) for a home schooled or private school
student.
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Test Accommodations

• All Test Administrators are to read the Testing
  Accommodations Guidelines for 2008 2009 (copy
  in your testing packet)
• Universal accommodations are available for all
  students
• Standard accommodations are available for Special
  Education students with an IEP, 504 students, and
  English Language Students
• Not all accommodations appropriate for
  instructions are available for use during a
  standardized state assessment

67
Returning Materials
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Return of Materials

• You need to make an appointment to schedule your
  return. Please call 225-5418 and be sure to tell
  the person that answers why you are calling
• We can not accept any drop-insyou must schedule
• Because there is less time than ever before to
  return materials, you will need to organize
  return of materials as you go and immediately
  after the last test administered

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MATERIALS SHIPPED
MATERIALS SHIPPED
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MATERIALS SHIPPED
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Return Date Windows

• AIMS W/R March 5 6
• AIMS Math, Science, April 7 - 14
• Field Test, TerraNova

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Inspecting Scorable Materials

• Did student complete his/her name, teacher,
  school and district on front of test book and
  answer documents
• Is student bar code in correct area? If no
  label, demographic information must be complete
  on back top half
• Is the letter for the math field test form
  correctly coded on answer documents
• Large Print or Braille - Is student responses
  transferred to a standard answer document

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Inspecting Scorable Materials

• Accommodation information is complete for
  students receiving standard accommodations
• Erasures are complete and clear on answer
  documents
• Light marks and marks not made with a no. 2
  pencil should be marked over with a no. 2 pencil

73
Returning Materials to Testing Warehouse

• Separate test books and answer documents. Keep
  AIMS,
• TN, Field Test and Science in their own
  stacks
• Keep test books in separate labeled boxes from
  
• answer documents
• Test Books need to be grouped by content area
• Answer documents need to be grouped by
• content area and then by used and unused
• Used AIMS answer documents need to be sorted
  further
• by cohort. use a colored paper to separate

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Need help? Have questions?
Email Cindy Hurley or Call her _at_ 225-5418
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What do you mean I am missing a test book???
AIMS
AIMS
AIMS
AIMS
TerraNova
A big heartfelt thanks for all your hard word and
effort to Help get the best test results we can!!
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