Army Resumix Workshop

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Army Resumix Workshop

• Civilian Personnel Advisory Center
• and
• Army Community Service (ACS)
• U.S. Army Garrison Rock Island Arsenal

Edition of May 2, 2006
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What could be more exciting than filling out a
Government Form ! ?
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Workshop FacilitatorsArmy Garrison Rock Island
Arsenal

• Uncle Jon Cook
• Army Community Service (ACS)
• Bldg 110, 1st Floor SE
• [phone]
• cookj2 _at_ ria.army.mil

• Peggy Holvoet
• Civilian Personnel Advisory Center (CPAC)
• Bldg 102, 2nd Floor SW
• [phone]
• holvoetp _at_ ria.army.mil

www. riamwr. com / acsnew. htm
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Hiring Practices some thoughts Private
Sector Federal Government Army Civilian
Personnel On Line (CPOL)
Topic
Private Sector
ARMY CPOL
Interviews Résumés Quantities (Numbers)
Face to Face
Electronic Interview
1-2 Pages Trigger Interviews
4 pages Electronic Application is the interview!
- Money made and saved
Time (How Long)
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Workshop Sequence (see your Skills Checklist)
First, some concepts, and then
Steps 1 Find CPOL Open Builder Account 2 Write
and Edit in the Builder and Supplemental
Data Send 3 Use ANSWER 4 Army Vacancy
Announcements (VAn) find and read 5
Self-Nominate using VAn 6 Research Job
Application Kit and FASCLASS Army Résumé
Builder Quick Guide (on back)
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E- Résumé Writing

• Is like putting a message in a bottle

• The format is the bottle it is like a container
  Army Résumé Builder
• Your message is your marketing pitches on why
  they should hire you

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3 Critical Steps in Federal, Electronic
Applications Like 3 dominos falling

• Treat the process like an
• Interview !

2. Convert the Federal Vacancy Announcements
Duty Description and Qualification Blocks to
notional interview questions
3. Answer the questions with relevant, aligned
success statements Learn P A R S
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Hiring Campaign Three (3) Target Audiences
2 Personnel Staffing Specialist in the
regional CPOC Decision Information Do you meet
minimum qualifications especially time? are
you a credible candidate?

• 3 Hiring Manager or Panel
• Decision Information
• Are you good at the skills that will solve our
  problems?
• What else do you bring to the job?

1 - RESUMIX Software Decision Information Verb
Noun Sets from the Vacancy Announcements
Duties and Qualifications Did you write about
the key skills?
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Purposes

• To improve your résumé
• Understand that Federal vacancy announcements
  have interview questions
• Practice your interview answers
• Use the Armys e-application process
  www. cpol. army. mil

?PARS?
Problem gt Action gt Results Statements
Improve your career opportunities by changing
the question you answer! Are you good at the
skills that will solve their problems?
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Let their problemguide you, and start your
success statement

• Their Past Tense Noun How
  ? How Well ?Problem Verb
  (What) Much Results!
  ()

Followed
Instructions
Follow instructions
Operate cranes
Operated
cranes
Measures materials
Measured
materials
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s Numbers Make You Credible ! s

• Scope, Resources and Results made and
  savedexact approximations more than less
  than
• People Number of people,
  amount of labor and effort
• Time Amounts - years, months, weeks
  time frames - percentages
• Decision Information
• Money
• Things supplies, square feet, buildings,
  vehicles, accounts,
  production items, services

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s Numbers Make You Credible ! s

• Which of the two is the stronger statement?
• I type I type 40 words per minute.
• Ive driven Ive driven about 300,000 miles
• Ive taught Ive taught classes of up to 20
  students
• Ive measured materials Ive measured
  materials over the last 3 years

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Try it yourself-you be the Hiring Manager

• If you owned a trucking company
• and were interviewing new truck drivers
• who would you pick from these candidates?
• 1 I type 25 wpm and do exact inventories.
• 2 Ive driven big trucks the past 7 years.
• 3 Ive driven big trucks for 18 months. I have
  a safe driving certificate for 50,000 accident
  free miles, and received a bonus last month for
  10 perfect, on-time deliveries.

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? Results ?

• Single wordssuccessfully professionally
  thoroughly quickly correctly completely
  cheerfully accurately
• Short phrases ( which, )resulted in __
  saved __ bymade money by __ improved __
  byenabled __ by met goals by __exceeded the
  set objective by __received an award for
  __recognized for __

Whats yours?
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Results Oriented Success Statements enable
decision makers to make decisions positively
about you

• Expanded PARS
• SHARE (SCARE, SPARE)
• Situation
• Hindrance (challenge, problem)
• Action
• Results
• Evaluation

• PARS
• Problem
• Action
• Results
• Statements

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• Expanded PARS SHARE (SCARE)
• Situation
• Hindrance
• Action
• Results
• Evaluation

My organization operated its own warehouse
It was losing money and supplies and did not know
why or how to stop the losses
I started an inventory and sign out system that
tracked what was on hand and what was taken, the
amounts and by whom
This resulted in our organization being able to
track where supplies went, how much was available
and how much to order
This immediately saved over 600 and decrease
ordering and down time by 10 every month.
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? B L U F ? Bottom Line Up Front
Immediately saved over 600 and decrease ordering
and down time by 10 every month when I started
an inventory and sign out system that tracked
what was on hand and what was taken, the amounts
and by whom, resulting in our organization being
able to track where supplies went, how much was
available and how much to order.
Saved over 600 and decrease ordering and down
time by 10 every month by starting an inventory
and sign out system.
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Now you try it!

• Their Past Tense Noun How
  ? How Well ?Problem Verb
  (What) Much Results!
  TIME
  then your examples

Clean work areas
Follow written and verbal instructions
BLUF Bottom Line Up Front
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Workshop Rules Requests

• Ask questions as we go capture the
  moment
• Please try to stay with the facilitators pace
• The workshops intent is to orient you to CPOL
  you can go back to finish later
• Practice as best you can, take notes, and seek
  assistance
• Please be aware of the others in the class
• Awareness of a range and a variety of computer
  skills and comfort levels

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Workshop Sequence (see your Skills Checklist)
First, some concepts, and then
Steps 1 Find CPOL Open Builder Account 2 Write
and Edit in the Builder and Supplemental
Data Send 3 Use ANSWER 4 Army Vacancy
Announcements (VAn) find and read 5
Self-Nominate using VAn 6 Research Job
Application Kit and FASCLASS Army Résumé
Builder Quick Guide (on back)
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www. cpol. army. mil
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www. cpol. army. mil
Build a Resume / View Status
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1st time log inNew Users
2nd and all other times Registered Users
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Registration for First Time Users
Password At least 4-somethings or more. It is
case sensitive.
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Return Users
USER ID SSN Password is ( _____ )
Forgot your Password?
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ANSWER You can view what you sent in and your
status
Resume Builder Instructions
You do your work on the left in the BUILDER,
and then ship it to ANSWER
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Workshop Sequence (see your Skills Checklist)
First, some concepts, and then
Steps 1 Find CPOL Open Builder Account 2 Write
and Edit in the Builder and Supplemental
Data Send 3 Use ANSWER 4 Army Vacancy
Announcements (VAn) find and read 5
Self-Nominate using VAn 6 Research Job
Application Kit and FASCLASS Army Résumé
Builder Quick Guide (on back)
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Experience Education Additional Information
1
2

• Use the Worksheet(s)
• Type in MS Word and copy paste into the
  builder
• Type directly in the builder
• Combination of the above

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Added to the top Type in Chronological Order
Worksheet
Make a mistake or out of sequence entryCan
cut and paste in the block to move
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Worksheet Experience
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Education Worksheet
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Worksheet Education
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Addl Info Worksheet
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Army Résumé Builder Additional Information

• Continuations from Experience
• Continuations from Education
• References
• Quotes from awards and performance reviews
• Skills you enjoy doing
• Reasons to hire you

• Training
• Licenses
• Certifications
• Awards

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?
?
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• You get different options depending upon your
  answers
• Current Army Employee
• VET
• Jobs Overseas

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The Line Number in the list of Educational Levels
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High School Line 4
AA Line 10
BA Line 13
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Supplemental Information Schedule Type of
Employment Ensure you are aligning your answers
to the Vacancy Announcements type!
Ensure your Army Résumé Builder is aligned

• If your target Vacancy Announcement is for
• Full Time
• Shift
• Permanent
• Temporary
• Term

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Current Army Civilian Employees Inservice Army
Eligible
Army Resume Builder Supplemental Data Employment
Category(ies)
Veterans Reappointment Act (VRA) Disabled or
Campaign Ribbon or 3 years of service Veterans
Employment Opportunity Act (VEOA) short years of
service See Appl Kit!
Never Worked in the Govt Non Status Eligible
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Every time you update or submit I am telling the
truth Please investigate me
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?
?
?
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Tell the Truth
Send to ANSWER
Send to ANSWER Yourself
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Ta- DAH!
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Workshop Sequence (see your Skills Checklist)
First, some concepts, and then
Steps 1 Find CPOL Open Builder Account 2 Write
and Edit in the Builder and Supplemental
Data Send 3 Use ANSWER 4 Army Vacancy
Announcements (VAn) find and read 5
Self-Nominate using VAn 6 Research Job
Application Kit and FASCLASS Army Résumé
Builder Quick Guide (on back)
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www. cpol. army. mil ANSWER
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www. cpol. army. mil ANSWER
ANSWER Army Notification System Web Enabled
Response

• ANSWER is the Answer
• Date of last update
• Status (how am I doing?)
• Self-nomination History
• View your E-Résumé
• Supplemental Data

View Resume Status
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Here is what you want to read!
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Other Status Statements (subject to change)
One explanation You did not have the verb-noun
sets stated in the vacancy announcement! /s/
RESUMIX
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Other Status Statements (subject to change)
One explanation You did not have enough of the
time or other qualifications stated in the
vacancy announcement and / or results and
examples /s/ Staffing Specialist
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Other Status Statements (subject to change)
Person reassigned in (e.g. Priority Placement
Program PPP)
For multiple reasons, you are still not being
referred to the selecting official(s)
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• You can double-check that the system received
  your self-nom
• An inventory list to remind you of your status
  tracking

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Want to know more about the system or your
consideration?
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Workshop Sequence (see your Skills Checklist)
First, some concepts, and then
Steps 1 Find CPOL Open Builder Account 2 Write
and Edit in the Builder and Supplemental
Data Send 3 Use ANSWER 4 Army Vacancy
Announcements (VAn) find and read 5
Self-Nominate using VAn 6 Research Job
Application Kit and FASCLASS Army Résumé
Builder Quick Guide (on back)
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www. cpol. army. mil Employment
Search for jobs
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Army Vacancy Announcements Search on CPOL Finding
Multiple Selections using CONTROL Key
Job Search Objective Job Location Money
Geographic area
If you desire External Announcements Only
Candidates with Veterans Preference or Prior
Service ____ Career Conditional Employees
Push get results button
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Army Vacancy Announcements Search on CPOL Finding
Announcement NumberClick to read full
announcement
Title and Federal Series ()
Lowest Grade (start) and Highest Grade for that
position
Closing Date (yyyy/mm/dd)
Location
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Army Vacancy Announcements Search on CPOL Reading

• Heading
• Opening closing dates
• Title, series, grade(s)
• Agency
• Location
• Salary
• Type of Job How Many

• Duty Description
• Verb Noun Sets (Skills)
• Their ideal candidate
• Connect the Dots here are their dots!

• How to Apply
• Army Internal External
• Databased Resume in ANSWER
• Self-nomination in ANSWER

• Who May Apply
• Current Army Employees Only
• All US Citizens(DEU OC TMP)
• Veterans
• Transfer eligibles

• Qualifications
• Minimum Time
• Other Qualifications
• Skills, Education, Training, others

Read each block carefully!
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A technique for you to consider
1. Highlight (paint) the key parts of the Vacancy
Announcement and copy EDIT and COPY
right-click the mouse and COPY
2. Go to an MS WORD document and paste EDIT and
PASTE right-click the mouse and PASTE

• Spell Check
• TOOLS Word Count
• Multiple examples
• SAVE!

Protects Federal Property from hazards Stands
guard at exterior and interior gates
4. Highlight (paint), COPY and PASTE your fully
constructed statements into the appropriate
blocks in Army Resume Builder
3. Use the pasted sentences to guide you in
constructing your actual Success Statements
Protected Federal Property from hazards for over
4 years successfully. Stood guard at exterior and
interior gates properly for over 3 weeks at a
time for 15 of time during my 4 years in the
Army.
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Federal Vacancy Announcements Types and your
resulting applications
How many sides does a circle have?
Stupid (yet fun) Question
Two!
Inside
Outside
Duties and Qualifications stated in the
announcements
What other relevant accomplishments, knowledge,
skills and abilities do you have for them not
stated in the announcement? What else do you have
for them?
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Workshop Sequence (see your Skills Checklist)
First, some concepts, and then
Steps 1 Find CPOL Open Builder Account 2 Write
and Edit in the Builder and Supplemental
Data Send 3 Use ANSWER 4 Army Vacancy
Announcements (VAn) find and read 5
Self-Nominate using VAn 6 Research Job
Application Kit and FASCLASS Army Résumé
Builder Quick Guide (on back)
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Self-nomination link Bottom of theVacancy
Announcement
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E Self-Nomination Form
Name Phone Numbers E-Mail Address SSN
Announcement Number, Position Title, Series
already added to your self-nomination message
Lowest Acceptable Grade
Tell the truth! Yes, I agree
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Workshop Sequence (see your Skills Checklist)
First, some concepts, and then
Steps 1 Find CPOL Open Builder Account 2 Write
and Edit in the Builder and Supplemental
Data Send 3 Use ANSWER 4 Army Vacancy
Announcements (VAn) find and read 5
Self-Nominate using VAn 6 Research Job
Application Kit and FASCLASS Army Résumé
Builder Quick Guide (on back)
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Job Application KitExplanationshttp//cpol.army.
mil
Research

• References Tools
• CPOL Top Pages
• Employment
• Army Job Application Kit

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CPOL Home Page References Tools
CPOL Top Pages Employment Army
Job Application Kit
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• The Instructions
• CPOL Home Page
• References Tools
• CPOL Top Pages
• Employment
• Job Application Kit in Adobe
  Acrobat Reader .pdf

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Fully Automated Systemfor ClassificationFASCLASS
http//cpol.army.mil
Research

• References Tools
• CPOL Top Pages
• FASCLASS
• Upper left of screen under the words FASCLASS,
  select SEARCH
• Use CAREER SERIES, GRADE and INSTALLATION to
  search for position descriptions

Job Location Money
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CPOL Home Page References Tools
CPOL Top Pages Tools FASCLASS
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FASCLASS Search
Grade( )
Job Series(or Title)
Location(CPAC)
Job Search Objective Job Location Money
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Equipment Installer WG-5301-05 Notional use of
FASCLASS job description to guide you in
developing your success statements for work you
actually accomplished
Over the last year I received and exactly
followed specific instructions in writing and
verbally. Located and quickly repaired broken,
worn, damaged and poorly operating wiring,
fixtures and equipment, resulting in vehicles,
shelters and equipment ready to use. My best
example is ___
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What if I have more RESUMIX Questions?

• 1 look for the regional centers staffing
  specialist or point of contact at the
  bottom of the vacancy announcement
• 2 NC CPOC IT Help Desk [phone]
• 3 - Ask the NC CPOC directly via e-mail
• resumix_help _at_ cpocria.army.mil
• 3 call or e-mail the RIA CPAC (309)
  782-1206 / -1150 amsta ri pc _at_ ria. army.
  mil
• 4 call or e-mail ACS Uncle Jon Cook
  [phone] RIA-ACS _at_ ria. army. mil

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The CPOL Crew at Fort Belvoir, VA
From the Job Application Kit

• Email the IT Help Desk for HQDA RESUMIX at Fort
  Belvoir
• applicanthelp _at_ c p s r x t p . belvoir. army.
  mil
• resume _at_ c p s r x t p . belvoir. army. mil
• selfnom _at_ c p s r x t p . belvoir. army. mil

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Workshop Sequence (see your Skills Checklist)
First, some concepts, and then
Please fill out the evaluations!
Steps 1 Find CPOL Open Builder Account 2 Write
and Edit in the Builder and Supplemental
Data Send 3 Use ANSWER 4 Army Vacancy
Announcements (VAn) find and read 5
Self-Nominate using VAn 6 Research Job
Application Kit and FASCLASS Army Résumé
Builder Quick Guide (on back)
Ta-DAH! It's over!