BAIPHIL 65th Annual Awards Night

1
BAIPHIL SILENT AUCTION
2
BAIPHIL SILENT AUCTION RULES

• A. PRE CONVENTION AUCTION ACTIVITIES
• 1. Prior to the scheduled Silent Bid activity
  (at least a month before the National
  Convention), the BAIPhil Secretariat will
  release Silent Bid Auction guidelines.  To build
  up interest on this activity, announcements thru
  emails to all BAIPhil members (institutions and
  associate members) will be released to announce
  a. List of very interesting items to be
  auctioned
• a. Description of the items maybe pictures to
  entice bidders 
• b. Suggested Retail Price
• c. Minimum Bid Amount

3

• 2. A pre-convention auction will likewise be
  conducted during the January and February 2009
  GMM and thru emails.
• The Secretariat will release the Auction Rules
  via email to all associate members and the
  updated list of Inventory of auction items.
• b. During the GMM the items for auction or
  picture of the items for auction, will be on
  display at the registration table.  A sample BID
  SHEET (as described in No B.1 below) should be
  prepared and attached to the item for BID.  The
  Secretariat will inform all members registering
  to look at the items for auction to draw their
  interests.

4

• c. Interested parties who wish to participate in
  the auction may either indicate their bid amount
  on the Silent Auction Bid Sheet or may send their
  bid via email addressed to the secretariat
  Attention Ms. Gina Mendoza.  Emailed Bid should
  indicate the following minimum information
• i. Control Number
•   ii.      Item description
•   iii.      Name of Bidder
•   iv.      Bank name and contact numbers
•   v.      Amount of BID
• d. Gina Mendoza/BAIPHIL Secretariat will confirm
  receipt of BID via Email as soon as emailed BID
  is received within 24 hours.  A pro-forma email
  reply will indicate control number, item
  description and amount of bid recorded.
• e. The last highest bid will be the
  starting bid that would be used/placed on the
  auctioned item come convention time. 

5

• B. CONVENTION AUCTION ACTIVITIES 
• 1. Each item in the Silent Auction shall have a
  Bid Sheet.  Under no circumstances should the
  Bid Sheet be removed from the Auction Table.
• 2. NOTE Even similar items (same book, same
  title, and same quality) will have respective
  Bid sheet.  Each Bid Sheet will have a Control
  Number. 
• 3. For items that received a pre-convention bid
  offer, the beginning bid will be the best price
  received during the pre-convention bid that were
  received either during the GMM or bids thru
  email.

6

• 4. BIDDING is OPEN TO EVERYONE.  It will not be
  limited to the BAIPhil membership attending the
  convention but could include also the exhibitors
  or anybody interested on the items. NOTE
  BAIPHIL members who cannot make it to the
  convention could also send their bids through
  representative. Even members of the SP
  Sub- Committee on Silent Auction may also bid.
  This is a silent and open auction process. Thus,
  the best price will be awarded as winning BID. 
• 5. Those who wish to make a BID may do so by
  writing on the Bid Sheet, the corresponding
  required information such as Name, Bank of
  Company name, telephone or contact number and
  BID amount. 

7

• 6. Each new bid must be written on the next
  blank line available on the BID SHEET. The next
  bid must be higher than the original bid in
  multiples of P100.00 
• 7. Each bid must exceed the minimum indicated
  amount on the Bid Sheet to constitute a valid
  bid. Silent auction bids will be disqualified if
  the minimum incremental bid as indicated on the
  Bid Sheet is not met.  
• 8. Only the Special Projects Sub Committee on
  Silent Auction may nullify a Bid. 

8

• 9. The highest bidder becomes the purchaser,
  provided his or her bid meets the minimum
  increments listed in the Bid Sheet (NOTE
  PHP100.00 depending on the item and the decision
  of the SP Silent Auction Sub Committee) 
• 10. No further bids, will be allowed once the
  auction is closed and the Bid Sheet has been
  turned face down by the auction official. At
  least 2 auction officials (members of the SP
  Silent Auction Sub Committee) must sign on the
  Bid Sheet to certify the final and winning
  bidder.  The BAPHIL Auditor or designated
  representative will review the BID Sheet and if
  in order will affix his or her dated initials on
  the space provided on the BID SHEET. The Auditor
  will close the Bid sheet and turn said form face
  down. 

9

• 11. The CLOSING BID CIRCLED and SIGNED BY AT
  LEAST TWO (2) AUCTION OFFICIALS CONSTITUES THE
  WINNING BID. All decisions of the SP Sub
  Committee on Silent Auction are final after the
  Auditors review.
• 12. The Silent Auction will open at 200 p.m.
  of March 13, 2009 after the first plenary
  session and will close at 7PM on March 14, 2009.
  The Special Project Committee will announce the
  winners during the closing plenary session.
• 13. All sales are final.  There are no exchanges
  or refunds on items or services.  Purchasers are
  bound by restrictions specified by the donors.  

10

• 14. Payment in full by cash or checks is to be
  made to BAIPHIL on the day of the function and
  before taking delivery of the item purchased. 
• 15. All tangible auction items must be removed
  from the Convention area by the purchaser at
  their own expenses before midnight of Silent
  Auction date. 
• 16. In case physical items, were not brought to
  the convention by the committee, said items may
  be picked up from the BAIPHIL Secretariat office
  and arrangements may be made directly with the
  office manager Ms Gina Mendoza at Tel no
  8310081.

11

• C. POST-CONVENTION AUCTION ACTIVITIES
• 1. A week after the conduct of the Silent
  Auction, the SP Silent Bid Sub Committee will
  submit a report to the BAIPhil Board thru the SP
  director in charge to summarize the results of
  the project.
• 2. In a remote situation that an item was not
  sold in the auction, the Special Project
  Committee will agree on the best way to dispose
  of the items. It may consider the items as token
  to Lecturers under the Special Project
  activities.

12

• Control Nos. 08-001 A to 08-001 J
• Item Coffee Table Book (10 pcs.)
• Description Araceli Dans CTB
• SRP/Value Php2,200.00
• Minimum Bid Php1,000.00 (per piece)

Control No. 08-002 Item Coffee Table
Book Description Magsaysay Ho CTB with
personalized signature SRP/Value Personal
copy Minimum Bid Php2,500.00
Control No. 08-003 Item 5 SPA Certificates
Description Palm Garden Health SPA 22nd
Flr., Penthouse Strata 100 Bldg., F. Ortigas,
Jr. Road, Ortigas Center, Pasig
City SRP/Value Php2,000.00 Minimum Bid
Php1,000.00 for the 5 SPA Certificates
Control No. 08-004 A to 08-004 B Item
Chess Board (2 pcs.) Description Chess Board
with Eugene Torres Personalized
signature SRP/Value - Minimum Bid
Php1,000.00 (per piece)
13

• Control No. 08-005
• Item Dinner for 2 persons
• Description ALBAS Traditional Spanish
  Cooking
• SRP/Value Php1,200.00
• Minimum Bid Php600.00 for the 2 GCs

Control No. 08-006 Item Dance Lessons (3
Sessions) Description Centro Flamenco
Kalayaan Ave. cor. Don Pedro Makati
City SRP/Value Php1,500.00 Minimum Bid
Php700.00 for the 3 sessions
Control No. 08-007 Item Korean Wall Décor
(Traditional Korean Farm Music) Description
Authentic Korean Frame SRP/Value - Minimum
Bid Php800.00
Control No. 08-008 Item Buffet Dinner for 2
persons Description Paseo Uno at Mandarin
Hotel SRP/Value Php3,500.00 Minimum Bid
Php1,700.00
14

• Control No. 08-009
• Item Overnight stay deluxe room with
  breakfast for 2 persons
• Description Best Western Astor Hotel
• Makati Avenue, Makati City
• SRP/Value Php4,500.00
• Minimum Bid Php2,200.00

Control No. 08-010 Item Overnight stay
superior room without breakfast Description
Mandarin Oriental Hotel SRP/Value
Php4,400.00 Minimum Bid Php2,200.00
Control No. 08-011 Item Plane Ticket for 2
in any domestic destination Description
Zest Air Tickets SRP/Value Php2,000.00 Minimum
Bid Php1,000.00 for 2 persons excluding
tax cost
Control No. 08-012 A to 08-012 B 2 Items
Art Lessons 1 free art lesson Description
Fidel Sarmiento SRP/Value Php5,000.00 Minimum
Bid Php2,500.00 (per piece)
15

• Control No. 09-001
• Item Vintage Films
• Description A) Cary Grant Collection (That
  Touch of Mink)
• B) Tammy Triple Feature (Tammy the
  Bachelor/Tammy Tell Me True/Tammy the
  Doctor)
• C) Doris Day Rock Hudson Comedy
  Collection (Pillow Talk/Lovers Come
  Back/Send Me No Flowers)
• SRP/Value Php1,700.00
• Minimum Bid Php800.00 for the 3 film collections

Control No. 09-002 A Item Ladies
Bag Description Mondani White
Leather SRP/Value Pre-owned donated by Ms.
Kissa Ocampo Minimum Bid Php1,000.00
Control No. 09-002 B Item Ladies
Bag Description CD Greenish Square
Bag SRP/Value Pre-owned donated by Ms. Kissa
Ocampo Minimum Bid Php1,000.00
Control No. 09-002 C Item Ladies
Bag Description Nine West Bronze Snake
Bag SRP/Value Pre-owned donated by Ms. Kissa
Ocampo Minimum Bid Php1,000.00