Office of Enterprise Technology

1
Office of Enterprise Technology

• Information Technology Acquisition
• Government IT Symposium Briefing
• December 15, 2005

Minnesota Drive to Excellence
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OET Organizational Directive

• Derived From
• MN State Statute, Minnesotas Drive to Excellence
  initiative, and Governor Pawlentys Executive
  Order
• Coordinate, review, approve and monitor
  procurement of all technology hardware, software
  and people purchases by Minnesota public sector.

3
Major Focus Areas

• End-to-end Process Reengineering
• Professional Technical Services and Staff
  Augmentation
• IT Acquisition Process Improvement
• Vendor Relationship Management
• Investment Tracking and Reporting

4
IT Acquisition Work Teams

• End-to-end Process Engineering Team
• Automated Tools Team
• Commodity Specification Team
• Product Provider Approach and Negotiation
  Strategy Team
• RFP Writing Team
• IT Professional/Technical Contracts Team
• CIO Advisory Team
• DTE Sourcing IT Commodities Team
• Vendor Relationship Management and Communications

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IT Professional/Technical Contracted Services

• Goal Improve the efficiency and effectiveness of
  the States IT
• work efforts through the reform of the IT
  Professional/Technical
• Acquisitions process.
• Redesign the IT P/T acquisition workflow process
  to
• Decrease Agency resource time effort required
  for IT P/T acquisitions
• Decrease contract costs through
  improved/standardized negotiations
• Increase success of projects by developing staff
  skills at the enterprise level for RFP
  development and evaluation processes
• Improve opportunities for long-term reuse/sharing
  of IT P/T services
• Identify OET services and infrastructure required
  for serving the Agencies with the redesigned
  workflow processes

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IT Acquisition Process
Technical Procurement

Enterprise IT Acquisition Database

• VENDORS
• While technical
• products are shipped directly, vendors are
• required to electronically
• transfer purchase
• information to the OET
• procurement database,
• including State PO
• numbers, and OET
• approval numbers. Data
• formats will be provided.

• Procurement Approval
• Standard (pro forma)
• Non-standard OET
• approval number
• required

Agency Need
Analytical Tool
Internal Accounting Systems Electronic feeds
will include PO numbers, PO descriptions and OET
approval coding.

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IT Commodities Phase I Scope

• Phase One Standards
• Desktop computers
• Notebook computers
• Tablet PCs
• Monitors

• Hardware Resellers
• Compar
• Insight
• En Pointe

• IT Commodity Manufacturers
• Lenovo
• Hewlett Packard
• Dell
• Gateway
• Apple
• Howard Computers
• MPC-G, LLC

• Participating Entities
• All State Agencies
• MnSCU
• Education K-12
• Cities
• Counties

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Specification and Pricing Response Compliance
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Newly Negotiated Prices

• Commodity Type Percent Savings
• Standard desktop 16 - 34
• High-end desktop 15 - 38
• Standard notebook 15 - 34
• High-end notebook 14 - 44
• Tablet 6 - 28
• 17 Monitor 6 - 28
• 19 Monitor 7 - 32

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Total of All Computers by Group
Survey results 100,928 computers from 81
responding enterprise organizations
Computers reported includes standard and
high-end workstations, laptops, and tablet PCs
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Computers Older Than 4 Years
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Total Computers by Category
99,803 workstations and laptops reported in
survey
Does not include Tablet PCs
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Computer Specifications Hard Drive Size
Standard Desktop
High-end Workstation
Laptop
14
Computer Specifications Processor Speed
Standard Desktop
High-end Workstation
Laptop
15
Computer Specifications - RAM
Standard Desktop
High-end Workstation
Laptop
16
Questions?
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IT Commodities Phase II Scope(Proposed)

• Phase Two Standards
• Servers
• Printers
• Cellphones
• Telecom
• Software

• Hardware/Software Resellers
• Compar
• Insight
• En Pointe
• SHI

• IT Commodity Manufacturers
• Lenovo
• Hewlett Packard
• Dell
• Gateway
• Apple
• Howard Computers
• MPC-G, LLC
• Microsoft

• Participating Entities
• All State Agencies
• MnSCU
• Education K-12
• Cities
• Counties

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Focus areas for future IT standard setting

• Software
• Servers
• Printers
• Multi-Functional Network Devices
• Routers
• Switches
• Telecommunications
• Mobile Technology
• Presentation Technology
• Storage Devices

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Contact Information

• Linda Finley
• linda.finley_at_state.mn.us
• 651-215-1997
• Greg Peterson
• greg.peterson_at_state.mn.us
• 651-556-8016