Ensuring Effective Governance

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Ensuring Effective Governance

• Board Orientation
• May 2008

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Orientation Outcome

• Provide an overview of CPRS governance and
  the tools and resources available to board
  members.

3
To Address

• What are we here for?
• What are we accountable for?
• What does the BOD contribute?
• What are the BODs job products?

4
The Boards Job

• Connect with owners to confirm their values
  preferences
• Translate those values into policies
• Focus on the professions future
• Delegate expectations to the Executive Director
• Board ED provide integrated focus to different
  aspects of the same system
• Monitor to make sure expectations are met
• Sets annual goals
• Evaluates its own performance

5
CPRS BOD Principles

• Trust in trusteeship
• Board speaks with one voice
• Board decisions are policy decisions
• Board policy starts broad and narrows until board
  is comfortable
• Board defines and delegates (not reacts and
  ratifies)

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BOD Principles (cont)

• Boards pivotal duty is determining CPRS
  outcomes (called Ends)
• Board controls through limits
• Board designs its own products processes
• Board link with management is empowering safe
• CEO performance is monitored only against written
  policies

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What Makes CPRS Successful
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Policy Area EndsEnds Impact CPRS Wants to
Make

• E-0
• CPRS exists for the success of its members
  while operating in a fiscally responsible manner.

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Policy Area Ends

• E-1
• Members have the tools to
• Understand, articulate, and operate from the core
  values, vision, and mission set out in their VIP
  Action Plan
• Brand parks recreation as an essential
  community services

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Policy Area Ends

• E-2
• Members have educational opportunities to
  develop the skills and knowledge to succeed
  within the parks recreation profession

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Policy Area Ends

• E-3
• Member concerns are heard by legislators in the
  creation of relevant public policies that affect
  parks recreation
• a) members are informed of proposed public
  policies of substantial importance to the
  profession

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Policy Area Governance Process

• Board Governing Style (1 1.1.3)
• Board Job Description (1.2 1.2.4 )
• Board Chairs Role (1.3 1.3.3 )
• Board Members Code of Conduct (1.4 1.4.4)
• Board Task Force Philosophy and Rules (1.5
  1.5.7)
• Board Cost of Governance (1.6 1.6.2)
• Board Self-Evaluation (1.7 1.7.3)
• Board Linkage with Members (1.8 1.8.3)
• Board Planning Calendar Meeting Agenda (1.9)
• Board Framework and Criteria for Decision-Making
  (1.10 1.10.10)
• Board Member Role (1.11 - 1.11.4)

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Policy Area Executive Limitations

• Specifies boundaries of acceptability for who
  board says is in charge (i.e., Ex Dir)
  everything is permitted unless forbidden!
• Treatment of members (2.1), stakeholders (2.2),
  staff (2.3)
• Financial planning budgeting (2.4 2.5), asset
  protection (2.6), compensation benefits (2.7),
  succession planning, (2.8) communication
  support of the board (2.9), ends focused
  agreements (2.10)

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Policy AreaBoard-Executive Relationship

• Clarifies delegation of authority between
  board and ED (3 3.4)
• Unity of control (3.1)
• Accountability delegation to ED (3.2 3.3)
• Monitoring ED performance (3.4)

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BOD Responsibilities

• Monitoring Setting Policy
• BOD grants ED the right to use any reasonable
  interpretation of Ends and Executive Limitation
  policies
• Chief Governance Officer (CGO) CPRS President
  has the authority to interpret Board means
  policies
• GP-9 sets the annual monitoring calendar
• OurBoardroom technology supports on-going
  monitoring

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BOD Responsibilities

• Strategic Linkage with Members
• District Section Linkages
• Consistent messaging
• Establish Board Goals Objectives for its own
  performance
• Determines annually
• Tracks performance each meeting annually

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BOD Responsibilities

• Governing with Excellence
• Training
• Resources
• OurBoardroom www.ourboardroom.com
• Caroline Oliver, BOD policy governance consultant

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CPRS Resources

• CPRS Board Policies
• Training and Resource Manual
• Forms, Handouts, Reference Materials
• Staff Support
• Website, www.cprs.org

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Q A What You Heard Learned?