Strategically Aligning College Resources

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Strategically Aligning College Resources

• Welcome from President Armstrong
• Improving Operational Efficiency
• Maximizing Organizational Capability
• Our Vision for a Student-Centric Future
• Expanding College Image and Outreach
• Board Discussion - Additional Items

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From GOOD to GREAT 2007-2008 Accomplishments
STRATEGICALLY ALIGNING COLLEGE RESOURCES
Reserved for David --- Visuals or text for
discussion
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Strategically Aligning College Resources
IMPROVING OPERATIONAL EFFICIENCY
Supplier Diversity Programs
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Improving Operational Efficiency
Procurement Supplier Diversity Update

• Supplier Diversity Program Today
• update of Participation from 2003 2007
• Next Steps to Supplier Diversity Program
• Availability Study
• SDBE
• Local Preference
• Contract Terms
• Contract Equity Reporting to BOT

Supplier Diversity Program Procurement Material
Services
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Improving Operational Efficiency
Supplier Diversity Program Today
MWBE Participation from FY 2003 2007
Supplier Diversity Program Procurement Material
Services
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Improving Operational Efficiency
Supplier Diversity Program Today
MWBE Participation from FY 2003 - 2007
Supplier Diversity Program Procurement Material
Services
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Improving Operational Efficiency
Supplier Diversity Program Today
MWBE Participation from FY 2003 - 2007
Supplier Diversity Program Procurement Material
Services
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Improving Operational Efficiency
Supplier Diversity Program Today
Projected MWBE Participation for FY2008 by
Race/Ethnicity/Gender
Supplier Diversity Program Procurement Material
Services
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Improving Operational Efficiency
Supplier Diversity Program Today

• Outreach Efforts to Date
• Collaborate with campus/division leadership teams
• Provide individual new vendor orientations
• Reduce large contracts (as feasible) to allow
  greater MWBE participation
• Award contracts to multiple vendors, allowing
  greater MWBE participation
• Offer free courses through partnership with
  Institute for Economic Development
• Florida Regional Minority Business Council
  Mentor/Protégé Program
• Provide Six-month Forecast of Future
  Solicitations
• The Turner School of Construction Management

Supplier Diversity Program Procurement Material
Services
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Improving Operational Efficiency
Supplier Diversity Program Today

• Maintain a presence at following Business
  Development venues
• Florida Regional Minority Business Councils
  Annual Business Expo and Conference
• Broward Schools Annual Business Trade Show
• National Minority Supplier Development Councils
  Annual Business Expo and Conference
• State of Florida Office of Supplier Diversity
  Annual Business Expo and Conference
• Florida Association of Minority Business
  Enterprise Officials Quarterly Trainings
• National Institute of Governmental Purchasing
  Business Trade Show
• Women Business Enterprise National Council

Supplier Diversity Program Procurement Material
Services
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Improving Operational Efficiency
Supplier Diversity Program Next Steps

• Miller3Availability Study
• Identify available pool of suppliers for
• Construction
• Architectural/Engineering Services
• Commodities
• Other Contractual Services

Supplier Diversity Program Procurement Material
Services
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Improving Operational Efficiency
Supplier Diversity Program Next Steps
Next Steps

• Small Disadvantaged Business Enterprise (SDBE)
  Program allows the inclusion of a small
  business component to current Supplier Diversity
  Initiative while minimizing the potential
  negative impact on MWBE participation.

Supplier Diversity Program Procurement Material
Services
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Presentation to Broward CollegeSmall
Disadvantaged Business Enterprise
Program Developed by Miller³
Consulting, Inc.
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Improving Operational Efficiency
Browards Objective

• Broward College desires to implement a program
  that assists the college to increase the
  participation of small businesses in its
  contracting opportunities. BC is particularly
  interested in the participation of minority and
  women businesses in BC procurements.

Supplier Diversity Program Procurement Material
Services
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Options for Broward College
Improving Operational Efficiency

• Small Business Enterprise Program (SBE)
• Small Disadvantaged Business Program (SDB)
• Minority and Women Business Program (MWBE)

The difference in the programs is the definition
of the firms who can participate in the program
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Definition of Small Business Enterprise Program

• A business smaller than a given size as measured
  by its employment, business receipts or business
  assets

• Strengths
• Considered race/gender-neutral not subject to
  strict scrutiny legal standard
• Can utilize set-asides
• Can rely on other agency SBE certifications or
  self-certification through tax forms or financial
  statements

• Weaknesses
• Does not make distinctions among small businesses
  that fall below a certain threshold
• Does not permit targeted activity towards
  specific groups within the small business
  category
• Has greater potential of resulting in a reduction
  of MWBE expenditures

Supplier Diversity Program Procurement Material
Services
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Definition of Small Disadvantaged Business
Enterprise Program

• A firm that is at least 51 percent owned by one
  or more individuals that are socially and
  economically disadvantaged
• Social disadvantagea person who has experienced
  social disadvantage in the US as a result of
  causes not common to persons who are not socially
  disadvantaged
• Economic disadvantagea socially disadvantaged
  individual who ability to compete in the free
  enterprise system has been impaired due to
  diminished capital and credit opportunities as
  compared to others in the same or similar line of
  business who are not socially disadvantaged.

Supplier Diversity Program Procurement Material
Services
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Small Disadvantaged Business

• Weaknesses
• Requires a certification process
• Can be considered race/gender-conscious based on
  definition of social disadvantage
• SDB programs have not been challenged in court,
  as such no legal precedent on whether they are
  considered race-conscious or race-neutral

• Strengths
• Considered race/gender-neutral based on
  definition of social disadvantage
• Can utilize set-asides
• Refines and narrows the pool of small firms
  participating to those who are socially and
  economically disadvantaged
• Allows targeted activity toward participating
  firms

Supplier Diversity Program Procurement Material
Services
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Definition of Minority and Women Business
Enterprise Program

• A firm that is at least 51 owned, operated and
  controlled by a woman or a member of a recognized
  minority group, including Asian Americans,
  African Americans, Hispanic Americans and Native
  Americans

• Subject to strict scrutiny
• Requires the conduct of a disparity study
• Requires a certification process
• Set-asides are increasingly frowned upon
• Allows targeted procurement activity towards
  minority and women owned businesses

Supplier Diversity Program Procurement Material
Services
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Improving Operational Efficiency
Available Program Combinations

• BC can implement one or all of the programs
  simultaneously. For example
• SBE set-asides at the informal and formal levels,
  with MWBE goals targeted to specific areas of
  statistically significant underutilization
  (requires disparity study)
• SDB set-asides utilized at the informal level,
  with SBE goals and set-asides at the formal level
• SDB goals at formal and informal level, with SBE
  set-asides

Supplier Diversity Program Procurement Material
Services
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Improving Operational Efficiency
Small Disadvantaged Business Program
Program Design and Elements

• Certification Requirements
• SDB Goals
• Definitions and requirements may change based on
  whether SBE, SDB or MWBE
• Matchmaking
• Procurement Requirements
• Management and Technical Assistance
• Nondiscrimination

Supplier Diversity Program Procurement Material
Services
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Key Certification Requirements
Improving Operational Efficiency
Small Disadvantaged Business Program

• Social disadvantage
• Economic disadvantage
• Geographic requirement

Supplier Diversity Program Procurement Material
Services
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Criteria of Social Disadvantage
Improving Operational Efficiency
Small Disadvantaged Business Program

• Definition focuses on poverty, cultural isolation
  or exclusion and discrimination
• Must meet three of the following criteria
• First generation college or high school graduate
• First generation home owner
• First generation business owner
• Business or residence located in a HUB Zone
• Woman, defined minority group, disabled veteran
• Excluded from membership in professional
  organizations, educational clubs and
  fraternities, because of social status

Supplier Diversity Program Procurement Material
Services
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Criteria of Social Disadvantage cont.
Small Disadvantaged Business Program

• Suffered from discrimination or disparate
  treatment in educational opportunities
• Suffered from discrimination or disparate
  treatment in contracting opportunities (disparity
  study results)
• Denied access to capital, credit, bonding and
  insurance
• Parents earned less than the U.S. Census Bureau
  poverty threshold based on family size
• Denied a quality education based on residence,
  parental income and social status

Supplier Diversity Program Procurement Material
Services
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Improving Operational Efficiency
Small Disadvantaged Business Program
Documentation Requirements

• Identify three distinguishing features
• Provide narrative statement of personal
  experience
• Provide supporting documentation to narrative
  statement. Below are SBA requirements to show
  discrimination in education, employment,
  contracting or credit.
• Court or administrative findings of
  discrimination
• Statements made under oath in a court,
  administrative proceeding, or to an investigator
• Sworn affidavits or statements from independent
  third parties
• Personal records

Supplier Diversity Program Procurement Material
Services
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Documentation Requirements
Improving Operational Efficiency
Small Disadvantaged Business Program

• Payroll records
• Rejection letter on job applications
• Denials of credit applications
• Documents relating to rejected contract offers
• Contemporaneous records documenting meetings,
  conversations, negotiations, telephone calls, etc
• Documents setting forth company policy alleged to
  be discriminatory
• Evidence or statistical data documenting
  under-representation of a non-designated group
  within an industry

Supplier Diversity Program Procurement Material
Services
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Improving Operational Efficiency
Small Disadvantaged Business Program
Certification Process

• Self-certification processBC will accept all SDB
  certifications submitted, with an affidavit
  acknowledging that misrepresentations can result
  in denial of certification, inability to
  participate in BC contracting opportunities
  and/or termination of contracts.
• Auditing processOn a yearly basis, BC will audit
  a percentage of certifications submitted to
  ensure that vendors are submitting true and
  accurate information as to their status as a
  socially and economically disadvantaged business.

Supplier Diversity Program Procurement Material
Services
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Other Certification Requirements
Improving Operational Efficiency
Small Disadvantaged Business Program

• Geographic Requirement
• A business enterprise with a real and substantial
  business presence in the Tri-County Region

• Economic DisadvantageAnnual Gross Sales
• Professional Firms--500,000
• General Services and Commodities--1 million
• Construction--300,000

Supplier Diversity Program Procurement Material
Services
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Improving Operational Efficiency
Small Disadvantaged Business Program
SDB Goals

• Overall SDB Goal of 25 percent
• Type of preferences that can be used to meet the
  25 percent goal
• SDB project goals
• SDB set-asides
• Bid preferences
• 10 percent bid preference
• Informal purchase preference program
• CCNA price preference
• Preferred bidder

Supplier Diversity Program Procurement Material
Services
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Matchmaking
Improving Operational Efficiency
Small Disadvantaged Business Program

• Creating productive relationships between BC,
  SDBs and prime contractors
• Internal matchmaking
• Informal set-asides
• On-site matchmaking sessions
• On-site networking and marketing sessions
• Attendance at trade shows

Supplier Diversity Program Procurement Material
Services
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Small Disadvantaged Business Program
Matchmaking cont.

• External Matchmaking
• Identify opportunities before pre-bid conference
• Engage in on-site networking and matchmaking
• Encourage large BC vendors to
• Create a BC-specific supplier diversity program
• Create SDB distributors
• Inform and assist SDBs in becoming registered in
  large vendors supplier diversity programs.

Supplier Diversity Program Procurement Material
Services
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Matchmaking Process

• Opportunity Identification
• SDB Operational Viability Analysis
• Matchmaking Session
• Follow Up

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Improving Operational Efficiency
Small Disadvantaged Business Program
Procurement Requirements

• Forecasting
• Contracting Initiatives
• Performance Evaluation Criteria
• Promotion of Diversity
• SDB Support Program
• 5-10 percent mobilization
• Prompt pay
• Timely prime contractor reporting
• Working capital financing program

Supplier Diversity Program Procurement Material
Services
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Management and Technical Assistance
Improving Operational Efficiency
Small Disadvantaged Business Program

• Entrepreneurship Mentoring Program for BC
  Students
• BC matriculating students deemed to be
  perspective entrepreneurs will have the
  opportunity to be mentored by a BC vendor working
  on an actual BC contract opportunity
• Mentors will provide students hands on experience
  in the operation and management of a business
• BC Vendor Management Course Offerings
• Preferred Bidder Status
• Prime Contractor Recommendations for SDB
  Management and Technical Assistance

Supplier Diversity Program Procurement Material
Services
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Non-discrimination Program
Improving Operational Efficiency
Small Disadvantaged Business Program

• Purposeto ensure that BC procurement personnel
  and vendors are not engaged in discriminatory
  practices against SDBs
• Vendor Processcomplete a vendor
  non-discrimination profile which outlines
• SDBs it has engaged over the past year
• Corporate supplier diversity initiatives
• Finding of potential discrimination made based on
  information provided in the profile.

Supplier Diversity Program Procurement Material
Services
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Non-discrimination Program - Cont.
Improving Operational Efficiency
Small Disadvantaged Business Program

• BC Administrators Evaluated on a bi-annual
  basis
• Success in meeting SDB goals at the prime level
  (formal and informal)
• Whether set-asides have been utilized to
  concentrate contracts among one particular
  category of SDBs
• Matchmaking and outreach efforts made during the
  six month period.

Supplier Diversity Program Procurement Material
Services
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Broward CollegeSmall Business Enterprise Program

• Developed by
• Miller³ Consulting, Inc.
• August 22, 2007

Supplier Diversity Program Procurement Material
Services
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Strategically Aligning College Resources
IMPROVING OPERATIONAL EFFICIENCY
Contracting and Procurement Practices
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Improving Operational Efficiency
Contracting Procurement Practices

• Local Preference Policy allows the college to
  give preference to local firms when awarding
  procurement contracts.
• Pros can assist in greater number of contract
  awards to Broward Firms
• Cons can result in higher costs when
  preference is applied to Invitation to Bid (ITB)
  awards as follows

Supplier Diversity Program Procurement Material
Services
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Improving Operational Efficiency
Contracting Procurement Practices
Next Steps
Contract Terms
Supplier Diversity Program Procurement Material
Services
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Improving Operational Efficiency
Contracting Procurement Practices
Next Steps

• Proposed Equity Distribution Reporting

Proposed Equity Distribution Reporting in
addition to Annual MWBE Report
Supplier Diversity Program Procurement Material
Services
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Strategically Aligning College Resources
IMPROVING OPERATIONAL EFFICIENCY
Reducing Costs Enhancing Revenues
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Improving Operational Efficiency

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Improving Operational Efficiency

SAVING DOLLARS
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Reducing Costs New Sustainability Initiatives

• Capture rainwater for watering purposes
• Treat wastewater for non-potable uses
• Additional Recycling efforts
• (junk mail, metal, construction debris, used
  electronics, yard waste, etc.)
• College vehicles for employee trips within
  state
• Replacement vehicle "greener vehicles" program
• Solar panels for electricity credit/generation
• Parking Lot lighting cutbacks 11pm - 6am
• Multiple story new construction
• Increased LEED new and renovation construction
  goals

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Strategically Aligning College Resources
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MAXIMIZING ORGANIZATIONALCAPABILITY
Strategically Aligning College Resources

• Attracting, Developing and Retaining a Talented
  and Diverse Workforce

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SLS TrainingJune 2008
2007-2008
Appreciation Luncheon April 2008
Cultural DiversitySeptember 2007
PTS Retreat May 2008
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TALENT ACQUISITION AND OUTREACH
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MAJOR RECRUITMENT INITIATIVES
2007-2008
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ONLINE APPLICANT TRACKING
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ONLINE APPLICANT TRACKING
Helps BC and the environment
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FROM PAPER CHASE TO CYBER SPACE
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RECRUITMENT AND EQUITY GOALS
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EQUITY COMMITTEE

• Equity Committee Goals 2008 2009
• Initiatives to create a climate of respect and
  inclusion
• Developing common understanding of equity and
  affirmative action goals
• In partnership with key stakeholders, hold a
  collegewide Diversity Day on February 20, 2009

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FACULTY HIRING PROGRESS (2007-2008)
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TOTAL REWARDS STRATEGY
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Job Level Guides Organizing Framework

• A set of distinct job level guides are in
  development. These guides make up the overall
  compensation and classification system

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Overall Project Timeline
For each job level guide, 1 to 2 positions per
level will be market priced, market pricing will
begin once job level guides are finalized, the
same process will be followed for each guide
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ORGANIZATIONAL DEVELOPMENT INITIATIVES
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PARTNERING WITH TECHNOLOGY TO OPTIMIZE RESOURCES
New Hire e-Forms In partnership with IT
HR website showcased on national CUPA HR
Knowledge Center
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MAXIMIZING ORGANIZATIONALCAPABILITY
Strategically Aligning College Resources

• Building and Enhancing Technology Support Systems

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STRATEGICALLY ALIGNING COLLEGE RESOURCES
Student Success Access Penetration
Entrepreneurial Partnerships Quality
Improvement
2007-2010
Instructional Technology Planning Committee
Technology Advisory Committee
Technology Refresh Planning Committee
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Building Enhancing Technology Support Systems
NEC

• Implementation of VoIP
• Infrastructure Refresh
• Computer Discounts
• Use of minority resellers

Strategic Technology Investments
Microsoft
United Data Technologies

• Replaced mainframe technology
• Reduced costs better efficiency
• Improved integration of products
• Fact-based decisions

SAS
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Our Vision for a Student-Centric Future
Central Campus
South Campus
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Higher Education in the 21st Century

• Instructional Model
• Focus is on the faculty as source of knowledge
• Classes are designed around what faculty know how
  to teach
• Students are responsible for their own learning
• Learning Centered Model
• Focus is on faculty guiding and helping produce
  student learning
• Classes are designed around outcomes--what
  students need to know
• Student learning outcomes are measured
• Data used for continuous improvement of classes
  and programs

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Case Studies

• Faculty Lead the Learning Centered Process
• Student Learning Outcomes are Identified,
  Measured Improved
• Common Language, Common Terminology
• Culture of Assessment, Culture of Evidence
• Focus is on Continuous Improvement
• An Evolutionary Journey

Common Threads
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Outcomes Assessment

• No Time for Busy Work .........
• Measurable Student Learning Outcomes
• Measurable Department Outcomes
• Assess Outcomes and Use the Data
• Continuously Improve

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Quality Enhancement Plan (2010)

• Whole College conversation
• Project to improve student success
• Goals and a plan to assess

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Continuous Improvement Southern Association of
Colleges (SACS)
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Learning Centered will be a College-Wide
Philosophy
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Learning Centered Accomplishments

Achieving the Dream LC cohorts Annual Earth Day
Celebration Distance Learning Degrees Education
Preparation Institute Health Sciences learning
outcomes Hewlett Packard Technology grant
Instructional Technology Mentoring Math
Manipulatives Online Math Forum Pan Ku literary
magazine
Phi Theta Kappa Podcasting Rites of Spring
ROPES Challenge Science for Kids Service-Learnin
g Smartpens in EAP Listening classes The
Observer Wildflower Project
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Broward Colleges Cabinet and Faculty Have Made
a Commitment

• Define what Learning Centered will mean for
  Broward College
• Find a tool to identify, measure and improve
  student learning outcomes
• Move toward continuous improvement of courses,
  programs, services

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Questions?
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ACCESS and STUDENT SUCCESS
Strategically Aligning College Resources
Educational Planning
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Strategically Aligning College Resources
Student Success Launch ESP

• Educational
• Success
• Planner

Great

• Comprehensive, Interactive Tool
• Pre-populates courses for all majors
• Impacts all Students

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Gateway to Success
Strategically Aligning College Resources
Great!

• Intentional Efforts
• Black Men and Boys Mentorship Program
• Outreach to Veterans
• College Boost Program Foster Care Partnership
  w/United Way and ChildNet

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Thinking Outside the Box
Strategically Aligning College Resources
Great!

• New Packaging Guidelines
• Fund the Cost of Education
• Provides More Access
• Provide Education
• Debt Management Workshops

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Strategically Aligning College Resources
Thinking Outside the Box

• Access
• 2007-08
• Pell 26,651,171
• Applied for Aid 15,854
• Verified 6,113
• Foundation 4,696,176
• End of Year

• Greater Access
• 2008-09
• Pell 32,552,406
• Applied for Aid 25,532
• Verified 13,144
• Foundation 2,852,297.13

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Strategically Aligning College Resources
Taking Our Show on the Road!
Great!
Learning-Centered Recruitment Strategy

• Deliver a Presentation Tied to the
• 12th Grade English Curriculum
• Workshops on Affording College

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Strategically Aligning College Resources
Enhancing Community Image Outreach
Graves Museum Report on Progress
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Broward College Museum Collection Update
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Broward College Museum Collection Update

• Grand Opening - January 2008

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Broward College Museum Collection Update
Grand Opening
Animals and Art in African Culture  
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Asian CollectionsAsian Lotus Shoe
Broward College Museum Collection Update
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Small CollectionsBronze Miniature
Broward College Museum Collection Update
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Classroom Study Collections
Broward College Museum Collection Update
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Classroom Study Collections
Broward College Museum Collection Update
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Foundation Grant
Broward College Museum Collection Update
Archival Storage
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Photographic Inventory
Broward College Museum Collection Update
Click Here for a Virtual Tour
24,289 Objects!
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Categorizing the Collections
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Collegewide Collections
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The Museum and the Community
Minerals Rock!
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Keeping Track of the Collection