tsgp workshop presentation FY09 Final

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Fiscal Year 2009 Transit Security Grant Program
WorkshopNovember 2008
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TSGP Workshop Agenda

• 1000 am - Welcome Opening Remarks and
  Summary of FY08 TSGP
• 1015 am - Overview of FY09 TSGP Changes
• 1045 am - FY09 TSGP Funding Priorities
• 1115 am - Scoring Methodology and Scoring
  Examples
• 1200 pm - Lunch on your own
• 130 pm - Investment Justification Working
  Session
• 230 pm - Break
• 245 pm - Application Guidance
• 330 pm - Q A / Closing Remarks

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Fiscal Year 2009 Transit Security Grant
Program Summary of FY 2008
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FY 2008 Funding Priorities

• Focused on risk-based funding and regional
  security cooperation, as outlined in the Transit
  Security Fundamentals
• These priorities reflected
• Ongoing intelligence analysis
• Extensive security reviews
• Consultations with the transit industry
• Congressional direction
• Continuation of Operational Packages (OPacks) in
  the FY 2008 result of stakeholder feedback and
  reflects emphasis on visible, unpredictable
  deterrence

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Fiscal Year 2009 Transit Security Grant Program
Overview of Key Changes

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Key Changes were Implemented in FY 2009

• Driven by Congressional mandates
• 9/11 Act
• Appropriations Bill
• Refinements and enhancements based on lessons
  learned and stakeholder feedback

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Summary of FY09 TSGP Changes

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Summary of FY09 TSGP Changes
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Summary of FY09 TSGP Changes
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FY09 TSGP Tier I Timeline
January 13th Agencies submit applications via
grants.gov (SF424, IJ, and detailed budget)
April 10th DHS announces funding decisions
February 13th Agencies submit final IJs and
budgets
November 21st Agencies submit Project Concepts
November 5th FY09 TSGP Guidance released
Clearance Memo
Workshops
IJ Sessions
Reallocation of funds
EHP Budget Review
RTSWG Meetings/Conference Calls
45 days
60 days
Congressionally-Mandated
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FY09 TSGP Tier II Timeline
January 13th Agencies submit applications via
grants.gov (SF424, IJ, and detailed budget)
April 10th DHS announces funding decisions
November 5th FY09 TSGP Guidance released
Clearance Memo
Workshops
National Review Panel
EHP and Budget Review
TSGP Conference Calls
45 days
60 days
Congressionally-Mandated
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TSGP Target Allocations
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Fiscal Year 2009 Transit Security Grant Program
Funding Priorities

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Risk Informs all FY 2009 Funding Decisions

• Funding priorities made clear in 5 project
  priority groupings
• Value and emphasis placed on
• Prevention and Protection activities, including
  visible, unpredictable deterrence
• High-impact projects where the risk is greatest,
  including underwater tunnel hardening
• Cost-effective projects that can be implemented
  quickly, including training, drills/exercises,
  and public awareness campaigns
• Collaboration and Communication leads to more
  effective projects
• Work together to maximize resources and develop
  innovative solutions

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DHS Security Priorities Focus Funding on
Effective Projects with Immediate Impact

• A projects effectiveness was determined based on
  its ability to
• Elevate security on a system-wide level
• Elevate security of critical infrastructure
  assets
• Reduce the risk of catastrophic events and
  consequences
• There are five eligible project groupings based
  on risk-reduction effectiveness.
• Projects not listed in the guidance may be
  eligible for funding if they fall into one of the
  project effectiveness group descriptions.
• Project types that are not in Project
  Effectiveness Priority Groups 1-5 will not be
  considered for funding under the FY 2009 TSGP.

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Project Groupings are Prioritized by
Effectiveness in Reducing Risk

• Training, Operational Deterrence, Drills,
  Exercises, and Public Awareness Activities
• Multi-User High-Density Key Infrastructure
  Protection
• Single-User High-Density Key Infrastructure
  Protection
• Key Operating Asset Protection
• Other Mitigation Activities

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Project Group One Training, Operational
Deterrence, Drills, and Public Awareness

• Developing security plans
• Training
• Security Awareness
• DHS-Approved Behavior Recognition Detection
  Courses
• Counter-Surveillance
• Immediate Actions for Security Treats/Incidents
• Operational deterrence
• Canine Teams
• Mobile Explosives Screening Teams
• Visual Intermodal Prevention and Response (VIPR)
  Teams
• Crowd Assessment
• Public Awareness

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Project Group Two Multi-User High-Density Key
Infrastructure Protection

• Anti-terrorism security enhancement measures for
  hardening Tunnels, High-Density Elevated
  Operations, and Multi-User High-Density Stations,
  such as
• Intrusion detection
• Visual surveillance with live monitoring
• Alarms tied to a visual surveillance system
• Recognition software
• Tunnel ventilation and drainage system protection
• Flood gates and plugs
• Portal lighting
• Hardening of Supervisory Control and Data
  Acquisition (SCADA) systems
• Similar hardening actions

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Project Group Three Single-User High-Density
Key Infrastructure Protection

• Anti-terrorism security enhancement measures for
• High-Density stations
• High-Density Bridges

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Project Group Four Key Operating Asset
Protection

• Physical Hardening/Security of Control Centers
• Bollards
• Stand off
• Access control
• Secure Stored/Parked Trains, Engines, and Buses
• Bus/Rail Yards
• Maintenance Facilities

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Project Group Five Other Mitigation Activities

• Interoperable Communications
• Evacuation Plans
• Anti-terrorism Security Enhancement Measures for
  Low-Density Stations

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Fiscal Year 2009 Transit Security Grant Program
Scoring Methodology and Examples

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Scoring Methodology

• Total Project Score
• (Risk Group Score X Project Effectiveness Group
  Score) Risk Mitigation Score Regional
  Collaboration Component Match Component
• Risk scores range from 6-1 and are a function of
  the agencys risk and regional risk
• Effectiveness scores range from 5-1 and reflect
  the five project groups discussed in the last
  session
• Risk Mitigation is evaluated based on
• Cost effectiveness
• Feasibility
• Timelines
• Sustainability
• Additional points will be given to projects
  demonstrating
• Regional collaboration (above and beyond
  necessary/ expected levels), and
• Presence of a match

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Scoring Methodology Risk Mitigation Score Tier
II

• Risk Mitigation is evaluated by a National Review
  Panel (NRP) of subject matter experts based on
• Cost Effectiveness (scoring range is from 0-12)
• Feasibility (scoring range is from 0-12)
• Timelines (scoring range is from 0-4)
• Sustainability (scoring range is from 0-4)
• Maximum Risk Mitigation score is 8 ((12 12 4
  4) 32/4 8)
• The NRP may also elect to award additional points
  based on
• Regional Collaboration Component (scoring range
  is from 0-1.5)
• Match Component (scoring range is from 0-.5)

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Scoring Example One

• Atozee Transit requests 80,000 to install
  bollards at the entrance to its main transit hub
  station. Atozee transit has a risk ranking score
  of 2. The National Review Panel (NRP) reviews the
  IJ and scores it as follows
• Atozee Risk Ranking 2
• Project Effectiveness Score 3
• Total Risk Mitigation Score 10/4 2.5
• Cost effectiveness 4
• Feasibility 2
• Timelines 2
• Sustainability 2
• Regional Collaboration 1
• Match 0

The overall score for this IJ would be 2 x 3
2.5 1 0 9.5
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Scoring Example Two

• Tiny Transit requests 50,000 to provide basic
  security awareness training to its 150 frontline
  employees. The NRP reviews the IJ and scores it
  as follows
• Tiny Transit Risk Ranking 2
• Project Effectiveness Score 5
• Total Risk Mitigation Score 26/4 6.5
• Cost effectiveness 12
• Feasibility 12
• Timelines 1
• Sustainability 1
• Regional Collaboration 0
• Match .5

The overall score for this IJ would be 2 x 5
6.5 0 .5 17
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Scoring Example Three

• Atozee Transit requests 70,000 to provide basic
  security awareness training to its 250 frontline
  employees. The NRP reviews the IJ and scores it
  as follows
• Atozee Risk Ranking 2
• Project Effectiveness Score 5
• Total Risk Mitigation Score 26/4 6.5
• Cost effectiveness 10
• Feasibility 8
• Timelines 4
• Sustainability 4
• Regional Collaboration 1.5
• Match .5

The overall score for this IJ would be 2 x 5
6.5 1.5 .5 18.5
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Sample Funding Decisions

• The overall score rankings will be as follows
• Atozee Transit Training 70,000 Score
  18.5
• Tiny Transit Training 50,000 Score 17
• Atozee Transit Bollards 80,000 Score 9.5
• 200,000
• If 150,000 were available to distribute, then
  Atozee Transit training and Tiny Transit training
  projects would be funded first and the Executive
  Committee would decide to either partially fund
  the Atozee Transit bollards IJ (if the project is
  scalable), or move the remaining funds to a
  project with a lesser request or Tier 1.

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Fiscal Year 2009 Transit Security Grant Program
How to Write an Investment Justification

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Fiscal Year 2009Transit Security Grant
ProgramApplication Guidance November 2008

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FY 2009 Transit Security Grant Program
(TSGP)Application Process

• The TSGP was first introduced in FY 2005.
  Important distinctions for FY 2009 include
• Per the Consolidated Security, Disaster
  Assistance, and Continuing Appropriations Act,
  2009, (Public Law 110-329), Transit Security
  Grant Program awards will be made directly to
  transit agencies.
• The State Administrative Agencies (SAA) are no
  longer the grantees transit agencies are
  responsible for submitting their own
  applications, including Investment Justifications
  and Detailed Budgets, through the grants.gov
  website.
• There is no longer a requirement for cost
  sharing.
• Transit agencies may retain up to 3 of the award
  for MA.
• Amtrak and Freight Rail Components of TSGP, but
  apply separately.

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FY 2009 Transit Security Grant Program
(TSGP)Application Process

• Eligible Applicants
• Tier I Named transit agencies and ferry
  systems in eight designated urban areas
• CA Bay Area
• MA Boston Area
• CA Greater Los Angeles Area
• NY/NJ/CT New York City/Northern New
  Jersey/Connecticut Area
• DC/MD/VA National Capital Region/Baltimore
  Area GA Atlanta
  Area
• PA/NJ Philadelphia Area
• IL Chicago Area
• Note Law enforcement agencies that provide
  primary transit security to these transit
  agencies are eligible as sub-grantees. Ferry
  systems participating in FY 2009 PSGP cannot
  apply for TSGP funds.

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FY 2009 Transit Security Grant Program
(TSGP)Application Process

• Tier II Transit agencies in 51 identified urban
  areas (up from 29). New for FY2009
• CA Fresno MO Kansas City
• OH Dayton TX
  El Paso
• IL Champaign-Urbana NM
  Albuquerque
• OR Eugene UT Salt Lake City
• IN Indianapolis NY Albany
• PR San Juan VA Richmond
• KY Louisville NY Rochester
• TN Nashville WA Spokane
• MA Springfield NV Reno
• TX Austin WI Madison
• MI Lansing OH Columbus

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FY 2009 Transit Security Grant Program
(TSGP)Application Process

• Application Procedure
• All applicants (Tier I and Tier II, Amtrak and
  Freight Rail)
• ? Applications due by 1159 p.m., Tuesday,
  January 13, 2009
• - Online, accessible at http//www.grants.go
  v. Must confirm Central Contractor Registration
  (CCR) and Dun Bradstreet Data Universal
  Numbering System (DUNS) identifier as part of the
  application process.
• - Catalog of Domestic Federal Assistance
  (CDFA) number is 97.075 Rail and
  Transit Security Grant Program.

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FY 2009 Transit Security Grant Program
(TSGP)Application Process

• Application Procedure
• ? Must submit
• - SF-424 Application for Federal Assistance
• - SF-424A Budget Information
• - SF-424B Assurances
• - SF-LLL Disclosure of Lobbying Activities
• - Investment Justifications (IJ) and
  Detailed Budgets
• - Vulnerability Assessment and Security
  Plan Certification statement
• - Security Capital and Operational
  Sustainment Plan
• Tier I submits concept IJ only
  final IJ due February 13, 2009
• Tier I agencies only

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FY 2009 Transit Security Grant Program
(TSGP)Application Process

• Considerations
• MA Maximum 3 may be retained by eligible
  transit agencies for management and
  administrative purposes associated with the TSGP
  award.
• - Minimum Project Amounts
• ? None for Fast Track Training, when agencies
  use the Training Cost Matrix.
• ? 50,000 for non-Fast Track Training,
  Exercises, Public Awareness, and Planning.
• ? 250,000 for all other projects.
• - Operations Costs Restrictions Not more than
  30 for operating uses as defined in 9/11
  Act, Section 1406(b)(2).

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FY 2009 Transit Security Grant Program
(TSGP)Application Process

• Allowable Costs
• Planning
• ? Public education and outreach, public alert
  and warning systems and security education
  efforts, development and implementation of
  homeland security support programs, security
  plans and protocols, security assessments, hiring
  full or part-time staff and contractors or
  consultants to assist with planning activities,
  materials required to conduct planning
  activities, and travel and per diem related to
  professional planning activities.
• Operational Costs (OPacks) (Tier I only)
• ? Explosives Detection Canine Teams
• ? Visible Intermodal Protection and Response
  (VIPR) Teams
• ? Mobile Explosives Screening Teams

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FY 2009 Transit Security Grant Program
(TSGP)Application Process

• Allowable Costs
• - Equipment Acquisition
• ? Explosive device mitigation and
  remediation equipment
• ? Terrorism incident prevention equipment
• ? Physical security enhancement equipment
• ? Cyber security enhancement equipment
• ? Detection equipment
• Note Equipment must be certified that it
  meets required regulatory and/or DHS-
  adopted standards http//rkb.mipt.org and
• http//www.dhs.gov/xfrstresp
  /standards.

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FY 2009 Transit Security Grant Program
(TSGP)Application Process

• Allowable Costs
• - Training
• ? Workshops and conference costs for
  planning, facilitation, training plan
  development, meeting costs, materials, supplies,
  and travel/per diem.
• ? Certain full or part-time staff and
  contractors or consultants.
• ? Public sector overtime and backfill
  costs.
• ? Travel related to planning and conduct
  of training projects or for attending
  DHS-sponsored courses or DHS-sponsored technical
  assistance programs.
• ? Supplies.
• ? Other Space rental for training,
  badges, other similar materials.

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FY 2009 Transit Security Grant Program
(TSGP)Application Process

• Allowable Costs
• - Exercises
• ? Exercise planning workshops.
• ? Certain full or part-time staff and
  contractors or consultants.
• ? Overtime and backfill costs.
• ? Travel related to planning and conduct
  of exercise projects.
• ? Supplies.
• ? Other, e.g., space rental for
  exercises, badges, other similar materials.
• Note In FY 2009, support for planning and
  conduct of exercises has shifted in
  strategy form a State-forced approach, organized
  by the National Preparedness
  Directorate, to a regional (multi-state)
  approach, organized by the FEMA
  regions. Applicants should coordinate requests
  for support through the appropriate
  FEMA Regional Exercise Officer.

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FY 2009 Transit Security Grant Program
(TSGP)Application Process

• Allowable Costs
• - Management and Administration (MA)
• ? Hiring full or part-time staff,
  contractors or consultants to assist with the
  management of the FY2009 TSGP or the design,
  requirements, and implementation of the TSGP.
• ? Developing operating plans for
  information collection and processing and/or
  reporting of DHS-required information or data
  calls.
• ? Travel and meeting-related expenses for
  managing and/or administering TSGP grants.
• ? Acquiring office equipment, including
  personal computers and laptops used for the
  management and administration of TSGP grants.

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FY 2009 Transit Security Grant Program
(TSGP)Application Process

• Application Review
• Tier I and Amtrak applications
• ? FEMA (GDA) verifies receipt of TSGP
  application in grants.gov for Tier I transit
  agencies regional or Amtrak allocation target
  amount.
• ? DHS reviews submissions for award
  consideration through a cooperative agreement
  process.
• ? GDA prepares award notices.

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FY 2009 Transit Security Grant Program
(TSGP)Application Process

• Application Review
• Tier II and Freight Rail applications
• ? FEMA (GDA) verifies receipt of TSGP
  application in grants.gov and all required
  documents
• - Complete SF-424 application with required
  assurances and security plan certification
  statement
• - Complete Investment Justification(s) and
  Budget Detail
• ? DHS reviews submissions for award
  consideration.
• ? GDA prepares award notices.

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FY 2009 Transit Security Grant Program
(TSGP)Post-Award Processing
Project Review Approval
Project Review Approval
Budget Review
Environmental /Historical Preservation (EHP)
Release of Funds Memorandum
Funds Available for Draw Down
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FY 2009 Transit Security Grant Program
(TSGP)Touch Points and Other Resources
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Grant Programs Directorate State Assignments Rail
and Mass Transit October 2008
Steve Billings [phone]
Jim Siwek [phone]
John (Bruce) Louryk [phone]
WA
ME
VT
MT
ND
NH
X
I
MN
VIII
OR
II
MA
WI
NY
ID
SD
MI
WY
RI
V
CT
PA
IA
IX
NE
NV
NJ
OH
IN
IL
VII
DE
UT
WV
CO
III
VA
CA
MD
KS
MO
KY
DC
NC
TN
AZ
AR
OK
SC
IV
NM
Puerto Rico Jim Siwek
VI
GA
AL
MS
TX
LA
FL
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Fiscal Year 2009 Transit Security Grant Program
Question and Answer Session

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Fiscal Year 2009 Grants.gov Information
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