Environmental Management Systems

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Environmental Management Systems
Alaska Forum on the Environment February 12,
2008

• James Ortiz
• U.S. Department of the Interior
• Office of Environmental Policy and Compliance
• Washington, D.C.

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U.S. Department of the Interior

• protect and provide access to our Nation's
  natural and cultural heritage and honor our trust
  responsibilities to Indian Tribes and our
  commitments to island communities

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U.S. Department of the Interior

• The U.S. Department of the Interior (DOI)
• Approximately 73,000 employees
• Approximately 200,000 volunteers
• Approximately 2,400 operation locations
• Manages 500 million acres of surface land, or
  about one-fifth of the land in the United States
• Has jurisdiction over approximately 1.76 billion
  acres of the Outer Continental Shelf 

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DOI Mission

• Resource Protection - Protect the Nation's
  natural, cultural, and heritage resources
• Resource Use - Manage resources to promote
  responsible use and sustain a dynamic economy
• Recreation - Provide recreation opportunities for
  America
• Serving Communities - Safeguard lives, property
  and assets advance scientific knowledge and
  improve the quality of life for communities we
  serve
• Management Excellence - Manage the Department to
  be highly skilled, accountable, modern,
  functionally integrated, citizen-centered and
  result-oriented

Does this have anything to do with the
environment?
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Outline

• Executive Order (EO) 13423
• Overview of Environmental Management Systems
  (EMS)
• Benefits of EMS
• Case Studies
• U.S. Department of Interior (DOI) and EMS

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• Executive Order 13423
• Strengthening Federal Environmental, Energy, and
  Transportation Management

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EO 13423

• Signed by President Bush on 1/26/07
• Moving forward by building upon prior successes
  and enhancing government efficiency,
  productivity, and performance
• Integrates environment, energy, and human health
  considerations
• Consolidates five prior orders and two Memoranda
  of Understanding into one order

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EO 13423

• Updated and more aggressive goals for
• Energy efficiency
• Renewable energy
• Water conservation
• Acquisition
• Pollution prevention/recycling
• High performance buildings
• Fleet management
• Electronics stewardship

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EO 13423

• Clarifies and strengthens role of EMS
• Clarifies roles of Council of Environmental
  Quality (CEQ), Office of Management and Budget
  (OMB), Office of the Federal Environmental
  Executive (OFEE), Heads of Agencies, and Senior
  Officials
• More closely aligns environmental and energy
  requirements with performance scorecards approach

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EO 13423

• Secretarial Memorandum of April 4, 2007, directs
  DOI
• Lead by example on the implementation of EO
  13423
• Achieve results and make progress toward EO 13423
  goals

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EO 13423-EMS Requirements

• Implement within the agency environmental
  management systems (EMS) at all appropriate
  organizational levels to ensure
• use of EMS as the primary management approach for
  addressing environmental aspects of internal
  agency operations and activities, including
  environmental aspects of energy and
  transportation functions,
• establishment of agency objectives and targets to
  ensure implementation of this order, and
• collection, analysis, and reporting of
  information to measure performance in the
  implementation of this order

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• Overview of EMS

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What Is An EMS?

• Tool consisting of standardized procedures to
  reduce our environmental footprint
• Continuous quality improvement and strategic
  planning with the goal of reducing environmental
  impacts
• Part of an overall management system which
  includes organizational structure, planning
  activities, responsibilities, practices,
  procedures, processes, and resources for
  achieving environmental policy

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EMS Elements

• Important EMS elements include
• Continual improvement
• Pollution prevention
• Compliance
• Management commitment
• Formalization
• Awareness of a systems-based approach

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Purpose of an EMS

• An EMS brings together the people, policies,
  plans, review mechanisms, and procedures used to
  manage environmental issues at a facility or in
  an organization

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EMS Frameworks

• Organizations ISO 14001 Standard
• International Organization for Standardization
• 14001 is the standard for EMS
• Widely used and respected
• The EO 13423 Implementing Instructions directs
  Federal agencies to align their EMS programs with
  the ISO 14001 Standard

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EMS Cycle of Continuous Improvement
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The Continuous Cycle

• PlanPlanning, identifying environmental aspects
  and establishing goals
• DoImplementing, includes training and
  operational controls
• CheckChecking, includes monitoring and
  corrective action
• ActReviewing, includes progress reviews and
  acting to make needed changes

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Plan

• Identify aspects and impacts from a facilities
  activities, products, and services
• Review legal requirements
• Set objectives and targets
• Establish a formal EMS program

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Do

• Implementation and Operation
• Define roles and responsibilities
• Provide EMS training
• Establish internal and external communication
  mechanisms
• Establish document control system
• Establish operational controls
• Integrate with or establish emergency
  preparedness procedures

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Check

• Checking and Corrective Action
• Conduct periodic monitoring of environmental
  performance
• Identify root causes of findings and conduct
  corrective and preventive actions
• Maintain environmental records
• Conduct periodic EMS audits

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Act

• Conduct a periodic senior management review of
  EMS
• Revise policies as needed

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What Is An EMS?
Environmental Policy
Management Review
Continuous Improvement

• Checking/
• Corrective Actions
• Measurement and Monitoring
• EMS Nonconformance and Corrective
  Actions
• Records
• EMS Audits

• Planning
• Environmental Aspects
• Compliance
• Objectives and Targets
• Environmental Mgmt. Programs

• Implementation
• Roles and Responsibilities
• Training and Communication
• EMS Document Control
• Emergency Preparedness and Response

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• Benefits Of EMS

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Benefits Of An EMS-Zion National Park

• Zion National Park
• 2001 EMS program was initiated
• 2002 Sustainability concepts were incorporated
  into the Parks General Management Plan
• 2007 Park created a green team to address
  sustainability within the Park
• Green teams goal is to make sustainability
  doable for everyone
• The goal is tomake sustainability a part of our
  culture and focus on how to become more
  sustainable ourselves. Jock Whitworth, Park
  Superintendent

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Benefits Of An EMS-Zion National Park

• In 2007, Zion National Park committed to energy
  reduction
• Reduce energy use by 5
• Incentive program
• Energy awareness program
• Communication
• Reduced energy costs
• Goal achieved!

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Benefits Of An EMS-Zion National Park

• In 2000, Zion National Park committed to
  reducing traffic, air emissions, and reducing
  its carbon footprint
• Zion Canyon Transportation System
• Propane buses as sole sources of transportation
  in the canyon
• Tied to a partner-system in the neighboring town
  of Springdale to encourage visitors to leave
  their cars outside the park
• In FY 2006, it was estimated that
• 10,580,866 vehicle miles were not driven inside
  Zion National Park
• Prevented the release of 5,082,254 pounds of
  carbon dioxide into the atmosphere!

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Benefits of an EMS-Dale Hollow National Fish
Hatchery

• Dale Hollow National Fish Hatchery
• EMS was initiated in 2003
• Benefits have included
• Excellent outreach and environmental education
  programs
• Waste and pollution prevention initiatives

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Benefits of an EMS-Dale Hollow National Fish
Hatchery

• Goals achieved
• Reduction of use of formalin by approximately
  two-thirds. This required
• Change in hatchery operations
• Use hydrogen peroxide that breaks down air and
  water
• Execution of a successful recycling plan
• Diverted more than 70 percent of materials from
  the waste stream

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Benefits Of An EMS-Cape Cod National Seashore

• Cape Cod National Seashore
• Initiated EMS in 2003 as part of the National
  Park Service (NPS) pilot program
• Its extremely rewarding to see the positive
  changes that the park has gone through. George
  Price, Park Superintendent

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Benefits Of An EMS-Cape Cod National Seashore

• Cape Cod National Seashore has realized benefits
  from EMS
• Improved regulatory compliance,
• Pollution prevention,
• Reduction in hazardous waste, and
• Improved communication and efficiency

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Benefits Of An EMS-Cape Cod National Seashore

• Recycling program
• Includes paper, plastic, glass, cardboard, metal,
  oil filters, waste oil, printer cartridges, CDs,
  and universal waste
• Partnered with local community groups to improve
  its recycling efforts, which is a win-win for
  all parties
• CapeAbilities

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General Benefits Of An EMS

• Documented procedures and management plan
• Sustainable program
• Greater confidence in environmental
  decision-making
• Less inspections
• More help to Bureaus and Offices

• Easier compliance
• Use less materials
• Pollution prevention
• New partners
• Increased efficiency
• Improved morale
• Enhanced image
• Fewer mistakes
• Do more with less

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Critical for EMS Success

• Bottom line requirements
• EMS is Everyones Management System
• Must relate to your organizations mission
• Must have senior management commitment
• Must be consistent with other management systems
  (e.g., IT, purchasing) in your organization

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What You Can Do

• Your organization may already have an have EMS
  established or have elements of an EMS in place
• Training programs (e.g., on-line DOI EMS
  Awareness Training offered to DOI employees
  through DOI LEARN)
• Plans, permits, etc.
• Inspections, forms, checklists
• You may be able to contribute to implementing and
  improving your organizations EMS

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Upcoming Training EMS Implementation and
Environmental Compliance Auditing

• Three day classroom courses offered by DOI
  University to federal agencies in Anchorage,
  Albuquerque, and Denver
• Anchorage Environmental Compliance Auditing
  (March 18-20, 2008) EMS Implementation (April
  15-17, 2008)
• For more information go to www.doiu.nbc.gov and
  click on Classroom and Online course offerings

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In Summary

• An EMS is the combination of people, policies,
  procedures, review, and plans to help proactively
  address environmental issues
• Proactive environmental management benefits us
  all by
• protecting the health of the surrounding
  ecosystem,
• preserving resources for future generations,
• being a good neighbor,
• minimizing mission impact due to non-compliance
  issues, and
• saving money by decreasing wasted resources

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• DOI and the EMS

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DOI Policy

• DM Manual Part 515, Chapter 4
• Issued in 2002
• Requires EMS implementation by Bureaus and
  Offices
• Currently under revision to reflect EO 13423
  requirements
• 2007-2012 Strategic Plan
• DOI committed to fully implement EMS by the end
  of FY 2009

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DOI EMS Council

• Bureau of Indian Affairs
• Bureau of Land Management
• Bureau of Reclamation
• U.S. Fish and Wildlife Service
• Minerals Management Service
• National Business Center
• National Park Service
• Office of Surface Mining
• U.S. Geological Survey

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DOI EMS Council

• EMS Council allows the DOI to act cohesively and
  leverage broader resources while allowing each
  Bureau and Office sufficient flexibility to
  address unique issues
• Council functions include
• Development of performance measures, goals, and
  reporting mechanisms
• Promotion of common efficiencies and sharing of
  resources
• Recommendation of approaches and actions to
  senior management
• Provide a forum to address cross-cutting issues

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DOI EMS Council

• Key accomplishments include providing a
  supportive and encouraging environment for
  discussion and problem solving. Other specific
  accomplishments are
• Departmental EMS Policy
• Needs analysis for EMS tools and techniques
• EMS awareness and advanced training
• Pocket Guide to EMS for Executives and Managers

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DOI-Next Steps

• Infrastructure (i.e., DOI EMS Council)
• EMS Implementation Plan
• Continued promotion of EMS awareness

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• Questions?

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Contact Information

• James Ortiz, Ph.D.
• Office of Environmental Policy and Compliance
• U.S. Department of the Interior
• 1849 C Street, N.W. (MS-2340)
• Washington, D.C. 20240
• 202.208.7553
• james_ortiz_at_ios.doi.gov