MARINE CORPS ADMINISTRATIVE ANALYSIS TEAM WEST MILITARY PAY

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MARINE CORPS ADMINISTRATIVE ANALYSIS TEAM
(WEST)MILITARY PAY

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GYSGT NEGRON

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Military Pay

• MILITARY PAY ORDERS
• NAVMC 11116
• LUMP SUM LEAVE
• SELECTIVE RE-ENLISTMENT BONUS
• LIQUIDATIONS

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System Generated Reports

• SUSPECT PAYMENT LISTING (SPL)
• MASTER ERROR CONTROL FILE (MECF)
• ADVISORY FILE REPORT (ADF)
• INCONSISTANT CONDITION REPORT (ICR)
• UNIQUE PAY STATUS TRANSACTION REPORT (UPSTR)

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NAVMC 11116

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NAVMC 11116

• COMMANDING OFFICERS
• RESPONSIBLITIES
• Non unit diary reportable adjustments
• Special payment requests
• NAVMC 11116 will be signed by the commanding
  officer or other officers designated via NAVMC
  11119

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NAVMC 11116

• Timeliness requirement
• 24 hours special payment authorization
• 48 hours pay adjustment authorization

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NAVMC 11116

• DTMS requirement PAAN 34-04 effective OCT 1, 2004
• Procedures must in place to accept NAVMC 11116s
  in the event DTMS is not available.
• Ensure comments are noted upon completion of the
  NAVMC 11116

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LUMP SUM LEAVE COMBAT LEAVE

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Lump Sum Leave (LSL)

• REF DODFMR Vol. 7A chapter 35, APSM chapter 1,
  par 010206
• When payable?
• First extension of current contract
• Reenlistments
• Honorable or General discharge

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Lump Sum Leave

• Active duty Marines are not authorized to exceed
  60 days career LSL
• Reserve Marines on active duty beginning on or
  after October 1, 2001 are authorized to sell back
  over 60 days LSL
• FO/DO Action
• Verify leave balance prior to computing

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Lump Sum Leave

• Computation of LSL
• Basic Pay (on the discharge date) divided by 30
• Multiply by the number of days requested
• Subtract 25 Federal Tax
• Subtract applicable State Tax.

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Combat Leave/LSL

• Combat Leave (CL) is regular leave earned in a
  designated Combat Zone Tax Exclusion (CZTE) area
  or leave earned when a member is hospitalized as
  a result of wounds, disease or injury while
  serving in a CZTE area.

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Combat Leave/LSL

• Computation
• Verify Combat Leave Balance
• Only leave earned in a CZTE zone is exempt from
  federal and state taxes.
• Computation of LSL with COMBAT LEAVE is the
  same, except ..

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Combat Leave/LSL

• Computation
• Do not deduct taxes from the portion of leave
  earned in a combat zone tax exclusion area.

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SELECTIVE REENLISTMENT BONUS

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SELECTIVE REENLISMENT BONUS

• REF DODFMR VOL 7A
• CHAPTER 9
• MCO 7220.26
• APPENDIX G OF APSM

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SRB PAYABLE WITH

• Certified copy of the SRB
• computation screen
• SRB eligibility checklist signed by the
  Commanding Officer and the Disbursing Officer
• NAVMC 11116 with a eligibility worksheet and
  checklist

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SRB

• Review SRB pre-comp for accuracy
• Periods of service, promotions, pay raises,
  changes to multiple, service limitations, MOS.
• Manual computation of the SRB may be required.
  

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SRB

• When manual computation is required due to
  obligated service. Re-compute using month to
  fraction conversion chart on page 1-43 APSM

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SRB

• Effective OCT 1, 2000 the option to reenlist for
  a full 48 months is authorized
• Additional months are authorized to offset
  obligated service
• SRB payments may be made in one lump sum

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SRB

• COMPUTATION
• Multiply base pay by years and months the member
  has reenlisted for.
• Multiply the result by the MOS multiple
• Subtract 25 Federal tax and appropriate State tax

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LIQUIDATION OF INDEBTEDNESS

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INDEBTEDNESS

• REF DODFMR VOL 7A CHAPTER 50,
• APSM CH. 7
• Indebtedness is caused by erroneous payments,
  loss of public funds, loss or damage to public
  property, court orders, and other acts of the
  individual member.

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LIQUIDATIONS

• Common causes of indebtedness
• Erroneous unit diary reporting
• Erroneous payments
• Members fail to report

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LIQUIDATIONS

• Indebtedness may not be offset or reduced by
  another entitlement to arrive at a lower
  indebtedness.

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LIQUIDATIONS

• Example
• A member improperly paid BAH W/D and should
  have received BAH P. The indebtedness is the
  difference between the two entitlements.

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LIQUIDATIONS

• Report the liquidation of indebtedness using TTC
  559/000
• Ensure the repayment schedule does not surpass
  the ECC.
• Installment amount cannot be less that one tenth
  disposable pay

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MARINE CORPS ADMINISTRATIVE ANALYSIS TEAM
(WEST)SYSTEM GENERATED REPORTS

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MASTER ERROR CONTROL FILE(MECF)

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MECF

• Ref APSM chapter 9
• The MECF is an error report for On-line diaries
• Must be audited and corrected within 72 hours or
  3 working days of detection

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MECF

• Must be retained for the current and 2 months

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INCONSISTANT CONDITION REPORT(ICR)

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ICR

• Ref APSM Chapter 9 and Appendix K
• All conditions must be audited and corrected
  before the first U E of the following month
• Retain for current and 2 months

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ICR D01

• D01- MEMBER REENLISTED
• Verify to determine proper leave
• accrual
• Action
• View previous 2 month LES
• Reconstruct the leave balance
• ensuring all leave and LSL is
• considered.

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ICR D01

• If the leave balance is incorrect correct via
  diary using
• TTC 549 start leave balance adv
• TTC 550 leave bal due
• Ensure a history statement is
• used

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ICR D03

• D03- LIQUIDATION OF INDEBTEDNESS SUSPENDED IN
  EXCESS OF 220 DAYS
• 99 of waivers are processed within 90 days of
  submission

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ICR D03

• FO/DO Action
• Contact DFAS Denver for
• verification
• DFAS-POCT/DE
• dsn 926-6293 or [phone]
• Contact FO/DO who suspended the liquidation

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ICR D03

• Request a copy be sent to DFAS
• Contact member for resubmission
• If there is no response with in 30 days of
  contact contact DFAS to begin collection

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ICR D04
Elapsed time not reported This occurs when 45
days has expired from the date the member has
joined a unit and no elapsed time has been
reported.
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ICR D04

• FO/DO Action
• Access the Diary Retrieval System
• (DRS). Select option "06, input SSN,
• and request TTC520
• If the elapsed time has been reported
  
• annotate the report with diary and
• date of the entry

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ICR D04
If TTC 520 (elapsed time) has not been reported,
make sure the member's travel voucher is not in
the finance/disbursing office and report worst
case scenario (WCS)
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ICR DO4

• Report Worst Case Scenario
• TTC 520
• Elapsed time will include
• 1 day of travel
• 4 days proceed (if applicable)
• The remaining time will be
• charged as leave.

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WORST CASE SCENERIO
Example DETACH LAST CMD DATE 20041101 PRESENT
UNIT JOIN DATE 20041128 E7 W/Out DEPN. The
worst case scenario should reflect 0002
20041101 PR 04 DE21 TRO1 2358 20041128
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ICR D06

• Verify excess leave for proper
• computation of pay and
• allowances and leave balance
• Excess leave occurs when a member takes more
  leave than can be earned during an enlistment.

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ICR D06

• Excess leave commonly caused by late reporting of
  a reenlistments and leave periods.
• FO/DO Action
• Verify excess leave
• view les prior to the month of excess leave
  (December)

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ICR D06

• Take last good leave balance
• (November 10.5)
• Compute the number of days that can be accrued
  through the end of current contract (ECC)
• (ECC Jan 15 4.0)

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ICR D06

• Subtract the number of leave days taken
• (16.0 days leave)

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ICR D06

• Nov leave bal 10.5
• Dec leave earned 2.5
• Jan 1-15 ECC 1.5
• Leave reported - 16.0
• --------------------------------------------------
  --------------------------------------------------
  --------------------------------------------------
  --------------------------------------------------
  --------------------------
• Excess leave days -1.5

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ICR D06

• The non accrual is determined by the number of
  days excess leave.
• 1.5 days excess is .5 days nonaccrual

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ICR D06

• Combine the excess leave with nonaccrual
• 1.5 plus .5 2.0 excess leave
• pay and allowance will be checked for 2.0 days
  total

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ICR D06

• If the excess leave period has a half day (2.5,
  3.5, 4.5) MCTFS will credit the half day
• FO/DO must ensure MCTFS adjust for the half day
  properly
• In cases when reenlistments are reported late
  notify via DN and place in tickler file until
  posting

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ICR D13

• Detach greater than 60 days and
• join entry not processed
• This condition occurs when a member has not
  reported to a new PDS or the admin had not
  reported the join entry in a timely manner

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ICR D13

• FO/DO Action
• Verify status of member using
• MCTFS and phone call
• If the member is on active duty and has failed to
  report to the PDS report TTC 698 001 and stop all
  allotments

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ICR D26/D27

• D26-FITW YTD IS MORE THAN 50 OF FEDERAL WAGES
  EARNED YTD
• D27-SITW IS MORE THAN 18 OF STATE YTD TAXABLE
  WAGES

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ICR D26/D27

• Condition is caused when a large retroactive
  taxable income posts or retroactive periods of
  non pay status such as UA or deserter posts.

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ICR D26/D27

• DO/FO Action
• Verify the checkage or credit
• If the checkage was caused by late reporting of
  UA then the condition is proper

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ICR D26/D27

• If the condition was caused by a retroactive
  credit
• Recompute taxes as if it were reported in a
  timely manner vice posting in one lump sum
• A credit for FITW/SITW will be necessary

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ICR D26/D27

• If the credit was for a previous calendar year a
  W2c will have to be issued

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ICR D28

• D28- STATE AND FEDERAL WAGES ARE OUT OF BALANCE
• Occurs when TTC 618 Federal wages year to date
  has been reported.

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ICR D28

• FO/DO Action
• Review federal and state wages year to date and
  state tax codes for changes using the LES
• Members may claim multiple states in the same tax
  year

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ICR D28

• Subtract the old state tax year to date wages
  from the current federal year to date wages and
  report the difference using TTC 565
• Federal and State wages are to be adjusted at the
  same time. Review account and report TTC 565
  State wages year to date

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SUSPECT PAYMENT LISTING(SPL)

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SUSPECT PAYMENT LISTING

• This report identifies members whose net payment
  for a given payday is less than 33 or greater
  than 225 from their normal pay.

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SPL

• The SPL must be reviewed for explanation. The
  SPL must be annotated.
• If the payment cannot be explained, recoup the
  payment.
• Retain the current and two previous months of
  reports.

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ADVISORY FILE REPORT(ADF)

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ADF

• FO/DO is authorized to make any corrections
  necessary with out solicitation of a NAVMC 11116
• Must be completed with in 3 working days of
  discovery
• Retain current and 2 months

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ADF COMMON ADVISORIES

• Initial join advisory codes P and Q TTC 022
  amount carried forward from prior active duty
• Carried forward amount initialized to zero
• Review and credit or check amount

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ADF COMMON ADVISORIES

• Retroactive promotion advisory codes W and D
  TTC 050
• Unable to determine grade input
• Audit and adjust entitlements
• TTC 694 credit
• TTC 693 checkage

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ADF COMMON ADVISORIES

• Promotion restriction advisory code H TTC 053
• Admin separation request submitted
• Verify status, stop allotments and direct deposit

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ADF COMMON ADVISORIES

• Stop tax exclusion advisory code AD TTC 433
• CO reports stop CZTE on a day other than the end
  of the month
• Ensure taxes resume the following month

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ADF COMMON ADVISORIES

• Start combat leave balance advisory code AB
  review for possible tax overlay
• Verify CLB and leave periods

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ADF COMMON ADVISORIES

• Start PCS advisory code H TTC 520
• Delay cannot post to MCTFS
• Review and check leave period prior to account
  begin date

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ADF COMMON ADVISORIES

• Correct start PCS (drop leave)
• advisory code M TTC 520
• Leave adjusted prior to the fiscal year
• Review leave account and adjust leave balance

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UNIQUE PAY STATUS REPORT(UPSTR)

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UPSTR

• REF APSM APPENDIX M
• UPSTR IDENTIFIES ITEMS DEALING WITH NON PAY
  STATUS

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UPSTR

• The UPSTR enables the Finance/Disbursing Officer
  to be proactive in assisting the Commanding
  Officer in identifying and correcting any
  discrepancies in pay status

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UPSTR

• Receipt of an UPSTR gives the FO/DO authority to
  take necessary action with out solicitation of a
  NAVMC 11116
• Items run on unit diary may not post to MCTFS but
  will post to the UPSTR

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SUSPENSE FILE

• Required to properly monitor accounts
• Suspense files may be hard copy or electronic
  spreadsheet.
• Recommended that pay section NCOIC closely
  monitor the suspense file

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SUSPENSE FILE

• Incidents that must be maintained in the suspense
  files.
• TO UA / IHCA / DESERTION / CONFINEMENT
• TO IHFA / APPELLATE LEAVE

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SUSPENSE FILE

• FROM UA / IHCA / DESERTION / CONFINEMENT
• FROM IHFA
• TIME LOST
• COURTS MARTIAL (TTC 257 / 262)

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TO UA / DESERTER / IHCA

• Open file with a current LES
• Annotate UPSTR entry in the File
• Review EFT TRACE FILE for payment and
  recoupment
• Change POE code to 00001
• Review monthly LES

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FROM UA / DESERTER / IHCA / IHFA

• Verify time lost entry NJP Confinement, and
  AAHA are not considered TIME LOST
• Check for erroneous Time Lost Entry
• Verify new PEBD, ECC, and LEAVE BALANCE

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FROM UA / DESERTER / IHCA / IHFA

• Notify CO via discrepancy notice
• Maintain on file until corrective action has been
  taken

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PEBD/ECC/LEAVE ACCRUAL

• PEBD computation 30 day accounting.
• The 31ST day of the month is not considered
• FEB is counted as 30 Days
• ECC is based of day for day accounting

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LEAVE ACCRUAL

• All Periods of time lost are non accrual
• Compute the leave balance using a leave
  reconstruction sheet
• Use TTC 550 to correct the leave balance if
  necessary

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APPELLATE LEAVE

• Verify entry (Check for failed entry)
• Verify leave balance

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APPELLATE LEAVE

• Change POE to accrue all
• central
• TTC 698/001 POE 00001

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RECORD OF TRIAL

• FO/DO must ensure they are on the distribution
  list with SJA/LSSS
• Review ROTS for
• ADJUDGED FORFEITURES
• AUTOMATIC FORFEITURES
• CONFINEMENT
• REDUCTIONS

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RECORD OF TRIAL

• Verify TTC 257 and 262 were properly reported
• Maintain suspense file until release or DSSN
  change for long term prisoners.

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COURTS-MARTIAL

• PAAN 49-03
• Purpose of this PAAN was to clarify and provide
  the correct UD entries that should be reported on
  active duty Marines who receive SCM

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COURTS-MARTIAL

• Reporting instruction for SCM will be the same as
  those used for GCM/SPCM (TTC 257/262)

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COURTS-MARTIAL

• TTC 262 should be reported when
• Convening Authoritys action is returned
• Effective date for TTC 262 will be the date the
  Convening Authority approves the sentence

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COURTS-MARTIAL

• If the Convening Authoritys action is returned
  before the 14th day, when TTC 262 is reported it
  will automatically adjust the effective date of
  the Reduction/Forfeitures to correspond with the
  effective date of the Convening Authoritys
  approval

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COURTS-MARTIAL

• When a Summary Courts Martial and the Convening
  Authoritys action is received on the same day,
  both TTC 257 and TTC 262 are to be reported on
  the same UD.

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COURTS-MARTIAL

• REF PAAN 70-02/49-03
• Adjudged Punishments and reductions are
  effective 14 days after sentencing or upon
  Convening Authoritys action, whichever is
  earlier

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COURTS-MARTIAL

• Automatic (triggering) sentences (TTC 257) apply
  only to SPCM GCM when awarded
• Death
• Confinement in excess of 6 months
• Punitive discharge with any period of confinement

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COURTS-MARTIAL

• Special Courts-Martial (SPCM)
• Automatic Forfeitures
• 2/3 pay is automatically forfeited regardless of
  forfeiture adjudged (confinement period only)

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COURTS-MARTIAL

• General Courts-Martial (GCM)
• Automatic Forfeitures
• All pay allowances are automatically forfeited
  regardless of forfeiture adjudged (confinement
  period only)

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COURTS-MARTIAL

• Automatic reduction to Private (E-1) upon
  Convening Authoritys action (unless waived) when
  a SPCM or GCM awards
• Death

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COURTS-MARTIAL

• Confinement in excess of 90 days
• Punitive discharge with any
• period of confinement
• Adjudged reductions will still take effect 14
  days after the GCM/SPCM

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MCAAT WEBSITE

• www.lejeune.usmc.mil/mcaat
• FAQs
• mcaat_at_mail.cpp.usmc.mil