Basic Training for the Student Information System SIS

1
Basic Training for theStudent Information System
(SIS)
Teri Eckman Director Enrollment Management
Systems
2
Basic SIS Training

• SIS is comprised of four fully integrated
  functional applications
• Admissions
• Student Records
• Billing/Receivables
• Financial Aid Management
• Navigation
• SIS is screen driven
• Keyboard (tab, enter, arrow keys)
• Mouse (to click on an area of the screen)

3
SIS Help

• Element Help
• Click on any field and hit your F2 key to
  access help for that particular field.
• Most fields have an explanation, values, and
  descriptions.
• Screen Help
• Click on the Action Line and hit your F2 key
  to access the description of that screen.
• Most screens have an explanation of the purpose
  of the screen and how it is used.

4
Help
SALUTATION
(AA008 ) Class ALPHA-NUMERIC Length 04
The salutation the system will use on all
letters and labels it produces for the
student. The salutation should be entered in
upper case. Values V (BLANK)
- V MR - Mr. V
MISS - Miss V MS - Ms. V
MRS - Mrs. V
DR - Dr. V REV - Rev. V
RB - Rabbi V BR
- Brother V SIS - Sister

Page 001 of 001
Next page END Change topic
to ________ PF4exit Previous
topics _ AA003
007 Biographic Demographic 1 Screen ___ SID
_________ Course ___________ Term ___ Name
________________________________ Salutation
Special Name Flag
Directory Restriction Suppress Name Roll
_ Birth Date __________
Do Not Delete _ Birth
City ____________________ State __ Country
__ Gender _ Marital Status _
Ethnic Background _ Current Visa Type __
Visa Type Applied
__ Citizenship __ State of Origin __
County of Origin ___ Country of Origin
__ Home Location Code ___ Previous SID
Long Name Previous Names
________________________________
________________________________ Dup Ex _
SSN ___________ Prev
Date Last Maint

5
Logging On
Welcome to the UCR/IBM
Network Please Select
Your Application Code System CI
CICS On Line Transactions K
KEYMAST Data Entry T XXXXXX TSOUCR
FOCUS, DB2, Program Development Enter
code or system and replace XXXXXX with your
USERID CI
6
Logging On
ULOG01 Welcome to CICS
at UC Riverside
Date 09/05/06
Time 102351 MESSAGES REGARDING CICSP WILL
BE DISPLAYED IN THIS AREA. Enter the
following Userid Password
New Password
EOPTE

7
CICS Menu
University of California,
Riverside Cics
Application Menu Time 104819

Date 09/05/06 Transaction
Description CACC Credit card transaction
search CASH Department Cashier System
EQ00 Equipment Inventory ID00 IBM
Valid Account Maintenance SDUP SIS-PLUS
Duplicates System SIS Student
Information System STHS Storehouse
UMSG Online Message Maintenance ZPAN
Access to UCR Source Code PF1 - Help
PF3 - Logoff PF8 - Page PF12 -
Clear Screen Enter Transaction and Press
Enter System CICSP
You may access any Transaction that has an
SIS
8
FERPA and Electronic Audit Trail Notice

• gt gt gt N O T I C E lt lt lt
• YOU ARE ATTEMPTING TO ACCESS INFORMATION THAT
  IS PROTECTED BY FEDERAL
• PRIVACY LAW. DISCLOSURE TO UNAUTHORIZED
  PARTIES VIOLATES THE FAMILY
• EDUCATIONAL RIGHTS AND PRIVACY ACT (FERPA).
  YOU SHOULD NOT ATTEMPT TO
• PROCEED UNLESS YOU ARE SPECIFICALLY
  AUTHORIZED TO DO SO AND ARE INFORMED
• ABOUT FERPA. WHEN ACCESSING THE SYSTEM, YOU
  MUST ACCESS ONLY THAT INFOR-
• MATION NEEDED TO COMPLETE YOUR ASSIGNED OR
  AUTHORIZED TASK. YOU MAY
• COMMUNICATE THE INFORMATION ONLY TO OTHER
  PARTIES AUTHORIZED TO HAVE
• ACCESS IN ACCORDANCE WITH THE PROVISIONS OF
  FERPA. IF YOU HAVE ANY
• QUESTIONS ABOUT THOSE PROVISIONS, PLEASE
  CONTACT
• Teri Eckman [phone]
• Access to the information within this system
  is recorded in an

Hit the Enter key to proceed.
9
SIS MENU
001 SIS Menu (P R O D U C T I O N
SYSTEM) Screen ___ SID _________ Course
___________ Term ___ Printer Code __
SHARED COMPONENTS OTHER SIS
MENUS 2 Name Search
101 Student Records Menu 3 All Addresses
201 Admissions Menu 4
Permanent Address 301
Financial Aid Management Menu 5 Local
Address 401
Billing/Receivables Menu 6 Billing Address /
27 Billing Add 501 Housing Menu 7
Biographic Demographic 1 601 On
Course Menu 8 Biographic Demographic 2
9 Biographic Demographic 3
RJE SIS Batch Job
Submission 11 Information Release
Restrictions RJ2 SIS Batch Job Index 12
SIS Student Delete/ID Change 13 Student
Immunization Report 40 Operator
Security Profile 15 Next-of-Kin Addresses
41 Operator Screen Access List 20
Special Departments Menu 48 SIS
Holds Comments 30 School Code Menu
SO SIGN OFF
SIS/PLUS
This is the main menu and shows the menu screen
numbers for the other modules (Admissions,
Financial Aid, Billing and Registrar). From this
menu you can move to other submenus. Use the tab
key to navigate within the screen. Help is
available on any field by hitting F2 (exit by
hitting F2 again)
10
Logging Off
001 SIS Menu (P R O D U C T I O N
SYSTEM) Screen ___ SID _________ Course
___________ Term ___ Printer Code __
SHARED COMPONENTS OTHER SIS
MENUS 2 Name Search
101 Student Records Menu 3 All Addresses
201 Admissions Menu 4
Permanent Address 301
Financial Aid Management Menu 5 Local
Address 401
Billing/Receivables Menu 6 Billing Address /
27 Billing Add 501 Housing Menu 7
Biographic Demographic 1 601 On
Course Menu 8 Biographic Demographic 2
9 Biographic Demographic 3
RJE SIS Batch Job
Submission 11 Information Release
Restrictions RJ2 SIS Batch Job Index 12
SIS Student Delete/ID Change 13 Student
Immunization Report 40 Operator
Security Profile 15 Next-of-Kin Addresses
41 Operator Screen Access List 20
Special Departments Menu 48 SIS
Holds Comments 30 School Code Menu
SO SIGN OFF
SIS/PLUS
SO
11
Logging Off
University of California, Riverside
IA SIS/PLUS


L O G O F F I N S T R U C T I O N
S (PRODUCTION
SYSTEM)

1. PRESS THE "PF3" KEY TO EXIT
BACK TO MAIN MENU
INFORMATION ASSOCIATES, INC.
Hit the Enter key to proceed.
12
Logging Off
University of California,
Riverside Cics
Application Menu Time 104819

Date 09/05/06 Transaction
Description CACC Credit card transaction
search CASH Department Cashier System
EQ00 Equipment Inventory ID00 IBM
Valid Account Maintenance SDUP SIS-PLUS
Duplicates System SIS Student
Information System STHS Storehouse
UMSG Online Message Maintenance ZPAN
Access to UCR Source Code PF1 - Help
PF3 - Logoff PF8 - Page PF12 -
Clear Screen Enter Transaction and Press
Enter System CICSP
You may access any Transaction that has an
You are still logged into the system. To exit
completely, hit F3 OR close the program.
13
Screen CALTerm Calendar
CAL Term Calendar Screen ___ SID __________
Acad Unit C Main Campus
Term 06F 2006 Fall Term
Status R Registration Scheduler Run
__________ First FA Refund 09-25-2006
Late Reg/3rd Week 10-13-2006 Fin Aid Auto
Backout Y Graduation 12-16-2006
Session _ _
_ Session Begins - 09-25-2006
__________ __________ __________
Ends - 12-16-2006 __________
__________ __________ Class Begins -
09-28-2006 __________ __________
__________ Ends - 12-08-2006
__________ __________ __________
Drop/Add Ends - 10-06-2006 __________
__________ __________ Fee Eff Dt -
08-15-2006 Statement Due - 09-15-2006
10-13-2006 11-15-2006 Dates for Term
Delete - _ _ _
_
Term Calendar This screen shows all dates for a
particular term.
14
Screen 011Release Restrictions
011 Information Release Restrictions
LastName, FirstName MiddleName Screen ___ SID
860xxzzzz Course ___________ Term ___
Y ALL INFORMATION is Restricted/FERPA
Hold Y Directory Restriction Y Name
THE INFORMATION CATEGORIES MARKED
WITH A 'Y' Y Local Address ARE
RESTRICTED. SUCH INFORMATION MAY NOT BE Y
Permanent Address RELEASED OUTSIDE THE
UNIVERSITY. Y Telephone Number
________________________________________________ Y
Date of Birth No other
information can be released on any Y Place of
Birth student without the express
written consent of Y E-Mail Address
the student. Please direct any questions you Y
Dates of Attendance have on the PRIVACY
of the student data to the Y Previous schools
attended campus FERPA Officer, Teri Eckman
(951)- Y Degrees Awarded 827-5791 or
E-Mail teri.eckman at ucr.edu Y Major
_______________________________________
________ Y Honors Y Sports Participation Y
Height/Weight of Athlete Y Ethnicity (Internal
Mailings) DECEASED
A Y next to any field means that
that Information should be withheld.
15
Screens 002 and 102Search
102 Name Search
Applicant, Jane Screen ___ SID
Course ___________ Term ___

A B S F Name SSN
Col Deg Maj Sex Birthdate M R R A
Line Number ___ Previous
Screen 011 Search Key APPLICANT
Applicant J
1 Applicant, Jane HS BA
IDST F 01-01-1987 Y S Y Y 2 Applicant, John
555-55-5555 ZZ ND SSPM M 01-01-1960 Y
S Y
Screen 002 includes SSN, City, State, Zip,
Gender Screen 102 includes SSN, College,
Degree, Major, Gender, Birth date You can access
these screens directly by typing the number on
any action line or the SID field you can type as
much of the name (last name first name) to pull
the student up directly or to go through a list
of possible matches.
2
16
Screen 041Operator Screen Access List
041 Operator Screen Access List SCREEN ___
SID _________ Course ___________ Term
06F SCREEN ACCESS - OPERATOR 0840 UGAO (EOPTE )
ECKMAN, TERI 1. IBG 2. ACAL 3. IGRD 4.
AH 5. AM19 6. IM 7. IPK 8. ASAP 9.
ASEC 10. ASEP 11. ISP1 12. ASP3 13. IS 14.
AT 15. A003 16. A007 17. A009 18. I00 19.
I011 20. A012 21. I015 22. I022 23. I024 24.
A025 25. I03 26. A048 27. I1AM 28. A1C4 29.
A1C8 30. A1F3 31. A1Q 32. A103 33. A104 34.
A110 35. -112 36. A119 37. A123 38. -132 39.
A140 40. -144 41. A148 42. I1 43. A2E5 44.
A203 45. A205 46. A206 47. A210 48. A212 49.
A213 50. A246 51. A247 52. A260 53. I2 54.
I306 55. I312 56. I317 57. -320 58. I324 59.
I331 60. I332 61. I333 62. I335 63. I336 64.
A337 65. I347 66. I348 67. I404 68. A406 69.
A407 70. I408 71. I409 72. I412 73. I415 74.
I418 75. A432 76. I448 77. A6 78. A711 79.
A821 80. D 81. 82. 83. 84.
85. 86. 87. 88. 89.
90. 91. 92. 93. 94.
95. 96. 97. 98. 99. 100.
17
Screen 103Personal Data
103 Personal Data
Applicant, Jane Screen ___ SID 860779577
Course ___________ Term ___ Name
Applicant, Jane
Special Name Flag
Permanent Suppress Name Roll
Street Line 1 900 University Avenue
Street Line 2 1120 Hinderaker Hall
Area-Phone Cntry Del City State Zip
Riverside CA 92521 555-555-5555
US Local
Street Line 1 900 University Avenue Street
Line 2 1120 Hinderaker Hall City State Zip
Riverside CA 92521 555-555-5555
-------------------------------------------------
----------------------------- Birthdate Sex
Ethnic UCR Netid jappl005 Perm PIN
777777 01-01-87 F G Survey
Question _ NCAA Term ELWR _ Score
__ ESL _ Tested _ Am-Hist _ Chem Placement
Math Analysis Pre-Calculus Math
Tested Into Math Placement Lang Placement
Lang Req Min
Effective Previous SID
Curr SSN Previous Name
Prev SSN
This screen shows a summary of 00 screens and the
students bio-demographic data.
Placement Results
18
Screen 105Course Section Scan
105 Course Section Scan AHS -007 -
WORLD ART IMAGES,ISSUES, IDE Screen ___ SID
860779577 Course ___________ Term 06F
G S S Seats
Wait Prim r P Call Sec S GT
Avail Days Times Instructors Max Enr
List Act p R No 001 64 MW
0610-0730PM Goux C 148 84 Y LEC A
17889 021 NG 0 T 1110-1200PM STAFF
25 25 Y DIS A 17890
DISCUSSION 022 NG 12
T 1210-0100PM The Staff 25 13 Y
DIS A 17891
DISCUSSION 023 NG 8 T 0110-0200PM The
Staff 25 17 Y DIS A 17892
DISCUSSION 024 NG
23 T 0210-0300PM The Staff 30 7
Y DIS A 17893
DISCUSSION 025 NG 22 T 0310-0400PM
The Staff 30 8 Y DIS A 17894
DISCUSSION 026
NG 16 T 0410-0500PM The Staff 30
14 Y DIS A 17895
DISCUSSION
Screen is term based. Put in as much or little
information as you want in the COURSE line. If
you want see how many are enrolled in all of the
English courses, just type ENGL in the course
action line and hit the Enter key. Continue
to hit the Enter key to go through all the
courses. If you are interested in just 300
level education courses, type EDUC3 in the
course line and hit the Enter key. The
courses come up in sequence.
19
Screen 128Course Inventory Scan
128 Course Inventory Scan Screen ___ SID
860007265 Course BIOL Term 02W
No. TERMS
CREDIT OFFERED Course Def Course Title
1st Fnl Min Max Con Col
Dept BIOL----- 1 BIOLTRANSFER CREDIT
89F 4.00 6.00 V ZZ UNVR BIOL---LB 1
BIOLTRANSFER CREDIT W/LAB 81F 4.50
6.00 V ZZ UNVR BIOL-001A 1 GENERAL BIOLOGY
81F 87F 4.00 4.00 F NA
BIOL BIOL-001B 1 GENERAL BIOLOGY
82W 89W 4.00 4.00 F NA BIOL BIOL-002 1
CELLULAR BASIS OF LIFE 88F 4.00
4.00 F NA BIOL BIOL-003 1 ORGNSMS IN THEIR
ENVIRON 89W 4.00 4.00 F NA
BIOL BIOL-005A 4 INTRO CELL MOLECULAR BIOLOGY
06S 3.00 3.00 F NA BIOL BIOL-005B 2
INTRO ORGANISMAL BIOLOGY 92F 4.00
4.00 F NA BIOL BIOL-005C 2 INTRODUCTORY
EVOLUTION ECOLOGY 95F 4.00 4.00 F NA
BIOL BIOL-010 1 HEADLINES IN THE HISTORY OF
LIFE 97F 4.00 4.00 F NA BIOL BIOL-020
2 INTRO POPULATION BIOLOGY 92F 95U 4.00
4.00 F NA BIOL BIOL-030 1 HUMAN
REPROSEXUAL BEHAV 81F 4.00 4.00 F
NA BIOL BIOL-034 1 HUMAN HEREDITY
82S 4.00 4.00 F NA
BIOL BIOL-034H 1 HONORS HUMAN HEREDITY EVOLUTN
96S 99F 4.00 4.00 F NA BIOL
20
Screen 107Class List
107 Class List
DISHISBUBONIC PLG-AIDS
Sherman I Screen ___ SID
_________ Course BIOL040 001 Term 02W 2002
Winter
Page 1 of 10 Line
Student Name Student ID Col Deg Cls Maj
Registration Status 1 SMITH , JOHN
860-99-9999 HS BA SO HSUN Graded 2 SMITH ,
JOHN 860-99-9999 HS BS SO PRBS Graded 3
SMITH , JOHN 860-99-9999 HS BA FR HSUN
Graded 4 SMITH , JOHN 860-99-9999 HS BS
SO PRBS Graded 5 SMITH , JOHN 860-99-9999
HS BA SO ANTH Graded 6 SMITH , JOHN
860-99-9999 HS BA FR BSEC Graded 7 SMITH ,
JOHN 860-99-9999 HS BA FR PSIA Graded 8
SMITH , JOHN 860-99-9999 HS BA FR HSUN
Graded 9 SMITH , JOHN 860-99-9999 NA BS
SO BIOL Graded 10 SMITH , JOHN 860-99-9999
HS BA SR LBST Graded 11 SMITH , JOHN
860-99-9999 HS BA JR ENGL Graded 12 SMITH ,
JOHN 860-99-9999 HS BA FR HSUN Graded 13
SMITH , JOHN 860-99-9999 HS BS JR PRBS
Graded 14 SMITH , JOHN 860-99-9999 HS BA
SO SOC Graded 15 SMITH , JOHN 860-99-9999
HS BA SO ECON Graded
You may look up any course section (class) list
since Summer 1981 on this screen. You will need
to type the full 11 character course section
(four character subject area, four character
course number and three character course number).
There can be more than one page. The comment
withdrawn appears if the student has taken a
grade of W for one course and then withdrew
after third week.
21
Screen 109Student Schedule
109 Student Schedule SR HS BA SOC
LastName, FirstName MiddleName Screen ___ SID
860999999 Course ___________ Term 02W
Printer Code __ S 2002
Winter T Course Cred GT Title
Days Times Bldg Room E BIOL-040
-001 4.00 DISHISBUBONIC PLG-AIDS TR
1110-1230PM HMNSS1501
M 0310-0400PM LFSC
1500 E CS -008 -002 4.00 INTRODUCTION TO
COMPUTIN TR 0510-0630PM PHY 2000 E CS -008
-028 0.00 NG LABORATORY W
1110-0200PM BRNHLB238 8.00 Total
Registered Hours
Displays student schedule by term. Shows the days
and times for each student schedule for selected
term.
22
Screen 120Graphic Student Schedule
120 Graphic Student Schedule SR HS BA SOC
LastName, FirstName MiddleName Screen ___ SID
860000000 Term 02W Session _ Printer
Code __ 2002
Winter Monday Tuesday Wednesday
Thursday Friday Saturday 7AM 8 9 10 11
BIOL-040 CS -008
BIOL-040 12Noon BIOL-040 CS -008
BIOL-040 1 CS -008
2 3 BIOL-040 4 5 CS -008
CS -008 6 CS -008
CS -008 7 8 9 10PM Unable to
1. 3. classify
2. 4.
Student schedule based on term typed in action
line. This version of the schedule gives a
matrix for all courses and is a quick way to see
if a course overlap will occur.
23
Screen 110Academic Program Maintenance
110 Academic Program Maintenance
LastName, FirstName, MiddleName Screen ___
SID 860999999 Course ___________ Term 02W

Main Campus MATRICULATION HISTORY
MATRICULATION RECORD Seq Acad Program
Cls Car Ent Exit Col HS Humanities, Arts,
and Social 1 HS BA SOC SR U 00S 02W
Deg BA Bachelor of Arts 2
Maj SOC Sociology
Class SR Class Rule
U Residency R
Career U Grade Rule U A Level U
Prev Schl
0005816 Univ North Carolina Chapel
Calc Term Dept SOC
Term/Date
Action/Reason
Entry 00S Y AT Transfer Admit
Exit 02W GD
Graduation
03-23-2002
Final __________ __
LastA __
Exp Rtn Leave ___
Exp Grad Term 02W Degree
Catalog 99F
Deg Ckout Term 02W Deg Ckout Status 5
Degree Awarded BA
Bachelor of Arts
Delete
Academic Program Maintenance Notice that when a
student changes colleges, a new matriculation is
required. From a historical view, this screen
shows the students period of continuous
registration. All breaks (excluding Summer
Session) are indicated on this screen. A
matriculation is established for newly admitted
or re-admitted students giving the number of
years which each student may register without
question if he or she remains continuously
enrolled. If a student remains more than 2
years in an undeclared major, the college must
extend the matriculation. A closed matriculation
stops registration for the following term. This
screen is where withdrawals from school are
recorded. The date posted is the date signed,
as effective, by the college dean. This is NOT
the best place see a students major histories
screen 114 provides a clearer picture and
summary of all terms of enrollment.
24
Screen 111Student Term Attributes
111 Student Term Attributes
LastName, FirstName MiddleName Screen ___
SID 860000000 Course ___________ Term 02W
2002 Winter A C A D E M I
C P R O G R A M S Spcl
Col Deg Maj Rel Conc Minor Lvl Class Dept
DL Entry Cert Pgm Del Primary HS BA SOC
____ ____ U SR SOC _ CO ____ ___
_ C ____ _ ____ ____
188.50 _ Secondary ___ ____ ____
____ ____ ___ _ __ ____ ___
_ ____ _ ____ ____
_ SUMMER Prev School __
Program Relationship _ Primary Switch _
Fall School __ Home Department
____ ACADEMIC STATUS SYSTEM
FLAGS Home SID __________
Desired Load 16.00 Program Notice 2
Max Load 18.00 Grade Report 2
Academic Action __ Tuition Calc N
Time Status P Tuition Options __ __
Financial FTE Late Reg Waiver _
ABA Res Transfer ____ FT Est Tuition Y
LW Transfer __ Residency Status R
Tuition Ovrd Dt __________ Reg Appt
___ Last Maint Date
09-22-2004
Shows the primary and secondary program
information for the term you typed in the action
line. A summary of all of a students screens
is presented on 114. The lower mid-section of
the screen is used by the Registrars office to
drive the direct fee calculation function as
well as such money-related issues as late fees,
tuition, and certain fee waivers.
25
Screen 114Student Certification
114 Student Certification
LastName, FirstName MiddleName Screen ___
SID 860000000 Course __________ Term 02W
Date 09/06/06 Reg
Enr R Ent Exit Term Begin
End Hrs Hrs S Academic Programs Act
Act Reason/Date 02W 01-02-02 03-23-02 8.0
8.0 R SR HS BA SOC CO GD/BA
03-23-02 01F 09-24-01 12-15-01 8.0 8.0 R SR
HS BA SOC CO 01S 03-28-01 06-15-01 8.0
8.0 R SR HS BA SOC CO 01W 01-02-01
03-24-01 8.0 8.0 R SR HS BA SOC CO
00F 09-25-00 12-16-00 8.0 8.0 R SR HS BA
SOC CO 00S 03-29-00 06-16-00 8.0 8.0 N
SR HS BA SOC AT
Screen displays the matriculation history for a
student. It is displayed by term.
26
Screen 118Academic Statistics
118 Academic Statistics
LastName, FirstName MiddleName Screen ___
SID 860000000 Course __________ Term 02W
T E R M S T A T I S T I C
S Reg Hours 8.00 Qual Hours 8.00
Earned 8.00 ABA Res FAM Reg Hours 8.00
Qual Points 30.80 FAM Earned 8.00 Legal
Writ Term GPA 3.850
CUM GPA Thru 02W 3.450 C A R E E
R S T A T I S T I C S H I G H E R
E D Last Earned Quality Quality
Transfer ABA Leg Quality Quality Car Term
Hours Hours Points GPA Hours Res Writ
Hours Points U 02W 196.50 48.00 165.60
3.450 148.50 48.00
165.60 Cumulative Hours Earned 196.50
Cumulative Quality Hours 48.00 Cumulative
Quality Points 165.60
Shows academic stats by term. The top part of
the screen displays the students semester grade
point information for that term. The lower
section of the screen shows the latest quarter in
which the student is registered (or was
registered) and the last (or final) set of
cumulative statistics appearing on the
transcript for any or all of the three careers at
UCR. Undergraduate (U), graduate (G) or
professional (P).
27
Screen 119Term Report Flags
119 Term Report Flags
LastName, FirstName MiddleName Screen ___ SID
860000000 Course __________ Term 02W
Advisor xxx-xx-xxxx Aguirre, Adalberto,
Jr. Student Affairs Advisor ___________ REPORT
FLAGS (Group 1) REPORT FLAGS (Group 2)
ATHLETIC CODES EOP Flag (1) _ 3RD
Flag (11) Y Flag (18) _ Code
(1) __ FAA Flag (2) _ ACT Flag (12) Y
Code (2) __ HSU Flag (3)
_ EGD Flag (13) _ AFA Flag (20)
Code (3) __ APB Flag (4) _ ERL Flag (14) _
GI Cert _ Code (4) __ ESP
Flag (5) _ Flag (15) _ Full Time Est
Tuit Y Code (5) __ HON Flag (6) _
Flag (16) _ Late Reg Fee Waiver _ ATH
Recruit N LIB Flag (7) _ Flag (17) _
Pre-Reg Priority _ MEP Flag (8) _
Deferral Calc'd N FHN Flag (9)
_ 4YR Flag(10) _ Date 1st Reg Rcvd
11-07-2001 RegPin ___
Date Last Maint 09-22-2004
This is the second screen of 111. It is based
on term (you must enter in the term action
line). Series of flags indicating participation
in special programs. Screen also shows official
third week statistics.
28
Screen 123Degrees Awarded
123 Degrees Awarded
LastName, FirstName MiddleName Screen ___ SID
860000000 Course ___________ Term 02W

D Degree Inst
Degree M Rank in
e Awarded Code Col Lvl Date R Major
Conc Minor Cert Hon Class/Major GPA l Uc
Riverside BA 0004839 HS U 03-23-2002 SOC
00044/00267 3.450

00002/00013 ____ _______ ___ _ __________
____ ____ ____ ____ _ _
_ ____ ____ ____
_ ____ _______ ___ _ __________ ____ ____
____ ____ _ _
_ ____ ____ ____ _
____ _______ ___ _ __________ ____ ____ ____
____ _ _
_ ____ ____ ____ _ ____
_______ ___ _ __________ ____ ____ ____ ____
_ _
_ ____ ____ ____ _ Next ID
_________
Lists all degrees earned by the student and
recorded by UCR at the time of admission or at
the time of graduation.
29
Screen 134Approved Academic Programs
134 Approved Academic Programs
Main Campus Screen ___
College ___ Degree ____ P R O G R A M
Class Grade FAM Adm Awd Pgm T E R
M Col Deg Maj Lvl Dept Car Rule Rule AG PGI
Deg Len IPEDS Code Beg End Del EN BS BIEN
U CEE U U U A 4 EST 2005
05F EN BS CEN U ENCS U U U A
4 EST 1999 99F EN BS CHEN U CEE
U U U A 4 EST 1986 86F EN
BS ELEN U ELEN U U U A 4
EST 1986 86F EN BS ENCS U ENCS U U
U A 4 EST 1978 92F EN BS
ENEN U CEE U U U A 4 EST
1986 86F EN BS ENGR U ENGR U U U
A N 2 EN BS ENPR U ENGR U U U
A N 1 EST 2002 03F EN BS ENUN
U ENGR U U U A N 1 EN BS IS
U ENCS U U U A 4 EST
2001 01F
Lists all valid academic programs/majors, not
just degrees that may have been earned. You can
narrow the list down by adding the college and/or
degree in the action lines.
30
Screen 136Transcript Display
136 Transcript Display
LastName, FirstName, MiddleName Screen ___ SID
860000000 Career U Undergraduate
Unofficial UNDERGRADUATE ACADEMIC RECORD
Next Page __ Secondary Schools
North Mecklenburg Senior Hs Graduated
Jun 1996 Higher Education Institutions
Univ North Carolina Charlotte Sep 1996 -
Jun 1999 Univ North Carolina Chapel Hl
Aug 1996 - May 1999 Degrees Awarded
Bachelor of Arts Mar 23,
2002 Humanities, Arts, and Social
Sciences Major Sociology
Rank 44 of 267 Cum GPA
3.450
Unofficial

Academic
Record

Page 1 of 7
The system shows you any change made by the time
you hit the Enter key. If changes occur while
you are on this screen, you must leave the screen
to see them reflected here. You must indicate
the career (U, G, P)
31
Screen 148Reg Holds Comments
148 Reg Holds Comments SR HS BA SOC
LastName, FirstName MiddleName Screen ___ SID
860000000 Course BIOL Term 02W Type _
Select _ Holds - Registration 0
Transcript 0 Admissions 0 Student Aid 0

D
Privacy Review Effective Waiver
Dept/ Entry e Type Reason Restrict Status
Date Term Term Auth Oper Date l
F 10 G C 01F
FAID 08-10-2001 Unsatisfactory
academic progress contingency
Hold Cleared 7 - Undergraduate quarter
problem. 8/28/01 Flagged for SAP in error
KLB
Status Date

08-28-01
OperID 0316 M
54 G C 02S
SBSV 03-15-2002 Exit Paperwork
needed - SBS
Hold Cleared Completed via the WWW.
Cleared 03-22-02 mb
Status
Date
03-22-02

OperID 0418
This screen is where holds and general comments
are entered. They may be waived for a specific
term or be deleted. In some cases, The office
entering the hold considers the data confidential
to that office And may block access to the reason
for the hold. Once a hold is Placed, it is there
permanently unless deleted. A student with a M
or R hold cannot enroll in courses.
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Screen HLDStudent Holds Display on GROWL
HLD Student Holds Display on GROWL
Applicant,
Jane Screen ___ SID 860779577 Eff Code
Description Term Registration
RR5 Statement of Legal Residence Additional
documents required RR6 Meet with Residency
Officer. RR7 (HOLD MESSAGE NOT DEFINED
RR7) RR8 (HOLD MESSAGE NOT DEFINED RR8)
06F RR9 (HOLD MESSAGE NOT DEFINED RR9) 06W
RJ7 Veitch Student Center campus health
requirement Page
1 of 1
Screen that shows all active (not cleared) holds
for the student.
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Screen 1C4Call Number Registration Drop/Add
1C4 Call No. Reg/Dr/Add FR HS BA IDST
Applicant, Jane 777777 Screen ___
SID 860779577 Course ___________ Term 07W
Function _
Status Scheduling S
Call Course ID e St Cred GT Message
Course Title s
1 _ _____ _____ __ 2 _
_____ _____ __ 3 _ _____
_____ __ 4 _ _____
_____ __ 5 _ _____
_____ __ 6 _ _____ _____ __
7 _ _____ _____ __ 8 _
_____ _____ __ 9 _ _____
_____ __ 10 _ _____
_____ __ 11 _ _____
_____ __ 12 _ _____ _____ __
13 _ _____ _____ __ 14 _
_____ _____ __ 15 _ _____
_____ __ Total
Registered Desired Load 16.00 Max
Load 18.00
Another way to see what a student is enrolled in
and to update their registration. This
information is used in GROWL.
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Quick Reference