The Common Manual Restructured: Singing a New Tune

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The Common Manual Restructured Singing a New
Tune

• The Common Manual Policy Committee

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Session Outline

• Introduction
• Common Manual Agreements
• Restructured Chapters
• Charts and Tables
• Appendix F and H
• Versions of the Common Manual

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Common Manual Agreements

• Developed in 1995 amended as necessary
• Establishes responsibilities of schools and
  lenders
• Establishes structure of governing body
• Details how Common Manual can be used
• Establishes support funding, etc.

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Common Manual Legacy

• Comprehensive FFELP resource
• Easy-to-use format
• Glossary of FFELP terms
• History appendix

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Common Manual Leadership

• Governing Board
• Executive Team
• Policy Committee

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Governing Board

• Made up of representatives from each of the 36
  guarantors.

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Executive Team
NEW

• Chair Becky Collins
• Chair-elect Betsy Mayotte
• Treasurer - Peter Pundt
• Production Manager Reitha Scott
• Communications Director Susan Degen

NEW
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The Common Manual Policy Committee (CMPC)

• Brenda Grady, Chair, USA Funds
• Jacki Fairbairn, Chair Elect, GLHEC
• Michelle Anderson, TG
• Kathy Bliss, CLSP
• Tammy Burford, CSAC/EDFUND
• Kevin Burke, ASA

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The Common Manual Policy Committee (Cont.)

• Cindy Davis, AES/PHEAA
• Cheryl Hughes, SCSLC
• Nancy Masten, ISAC
• Onaleah McClellan, FLDOE/OSFA
• Carolyn Small, MDHE
• Daniel Tyron, MGA

New
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The Common Manual Policy Committee (Cont.)

• Administrative Assistant
• Ruth Chrismore, MDHE (Minutes)
• Editing Chair
• Kelly Kaelin - TG

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The Restructuring Subcommittee

• Kelly Kaelin, TG
• Nina Hold, TG
• Brenda Grady, USA Funds
• Susan Degen, OSAC
• Steve Schmidt, TG

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Subcommittees Goals

• Retain/enhance life-of-the-loan format
• Put similar information together
• Eliminate redundancies
• Create more divisions in material, especially in
  core chapters

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Chapter 5 Borrower Eligibility and Loan
Certification

• Split into two chapters
• Borrower Eligibility
• School Certification

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Chapter 6 Guarantee, Disbursement, and Delivery

• Split into two chapters
• Loan Origination
• Loan Delivery

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Chapter 7 Loan Servicing

• Split into two chapters
• Loan Servicing
• Deferment and Forbearance

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Chapters 8 and CCI 8 Delinquency, Default, and
Claims

• 8 and CCI 8 merged
• Split into three chapters
• Due Diligence in Collecting Loans
• Claim Filing, Discharge, and Forgiveness
• Violations, Penalties, and Cures

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Figures

• Tables and charts are numbered and are now called
  figures
• The number assigned to the figure indicates the
  location of the figure in the manual
• Put figures into handy reference table
• Added in July 2002

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Appendix F

• Common forms appendix
• Removed in July 2002
• Reduced manuals size by 10

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Appendix F, cont.

• Now called FFELP-Related References
• Will house non-HEA statutory and regulatory
  information
• Coordinated project with the NCHELP Regulations
  Committee

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Appendix H

• History appendix
• Reorganized with subtopics
• Alphabetized subtopics within each date
• Project completed in March 2003

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Versions of the Common Manual

• Paper
• Electronic
• CD - ROM (e-Collection)
• Integrated

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The Paper Common Manual

• Over 600 pages long
• Updated annually in July
• Some guarantors distribute, others do not

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The Electronic Common Manual

• Identical to the paper manual, only in PDF format
• Updated annually in July
• Available on various guarantor websites and on
  the NCHELP web site at www.nchelp.org

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The e-Collection CD ROM

• Portable and comprehensive FFELP tool
• Updated annually in July

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The e-Collection CD ROM, cont.

• Contains Electronic Common Manual and other
  materials, including
• NCHELP Topical Index
• NCHELP Integrated Regulations (Parts 600, 668 and
  682)
• Higher Education Act as of 1998 (all parts)
• 2003-2004 FSA Handbook
• Common Forms
• Dear Colleague Letters and Announcements

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The Integrated Common Manual

• Most up-to-date version of the manual
• In PDF just like electronic version, but updated
  monthly soon after policies are approved
• Available on various guarantor websites and on
  the NCHELP web site at www.nchelp.org

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The Integrated Common Manual, cont.

• New language identified by underlines
• Deleted language identified by strikeouts
• Footnotes w/ applicable proposal information
• Chart identifying ongoing changes w/ effective
  dates

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Exercise

• How to download the integrated version
• Access the NCHELP website at www.nchelp.org
• Click on E-Library in red on the main page
• Click on number 4, Common Manual
• Click on the Integrated Common Manual

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Exercise (cont.)

• The new page should now look something like this
• Common Manual 
• Integrated Common Manual
• This is a large file--depending on internet
  traffic and network usage it may take as long as
  5 minutes to download this file.  We apologize
  for any inconvenience this may cause. 
• Integrated Common Manual, October 2003

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Exercises (cont.)

• Locate the Integrated Common Manual, 2003 just
  below the paragraph in red.
• Using your mouse, right click on it.
• Choose Save Target As
• A Window will pop-up prompting you to save in a
  location on you computer.

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Exercises (cont.)

• At the top of the window click on the arrow
  pointing down.
• Choose a location on your computer where you will
  want to save the document
• The File name should be filled with icm1003
  but you can rename it to anything you want.
• Click on the Save button and you are done.

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Questions?