E-Mail

1
E-Mail

• Advantages
• Convenience
• Speed
• Inexpensive
• Saves on natural resources
• Reliable
• Not limited to text

2
E-Mail

• Disadvantages
• Not all have access to e-mail
• Overload
• Junk mail
• Lack of Privacy
• Encourages poor writing

3
Responding to Email

• Its too easy to quickly send an email before
  thinking clearly about what you have written.
• At times its best to wait a few days.
• You dont have to respond to every email.
• Keep track of how much time you spend on email.

4
Keep in mind different forms of writing

• Formal
• Informal
• Develop more than one voice

5
Terms

• Userid (user name or account name)
• Passwords
• Greater than 5 characters long
• Contain non-alphabetical symbols ()
• Contain numbers
• Possess uppercase and lowercase letters.

6
E-mail Addresses

• Username_at_hostname.subdomain.domain
• Username identifies the individual
• Hostname.subdomain.domain location of
• individuals mailbox

7
Compare E-Mail addresses with mailing addresses

• John Doe
• 101 E. 13th
• Franklin, ND 50022
• USA
• Note The address becomes more general from top
  to bottom

8
Compare E-Mail addresses with mailing addresses

• John.Doe_at_marketing.Landsend.com.uk
• UK United Kingdom (Country-top-level domain)
• Com commercial (Generic-top-level domain)
• Note The address becomes more general from left
  to right.

9
Domain Names

• com commercial business
• edu educational institution
• gov U.S. government
• int international entity
• mil -- U.S. military
• net -- networking organization
• org -- non-profit organization

10
Country-Level Top Domain Names

• UK - United Kingdom
• JP - Japan
• Etc. -- see text.

11
E-mail Aliases

• A name thats easy to remember that is associated
  with an email address.
• Enter Ann in place of Ann.miller_at_unl.edu
• Each mailer is different but youll use features
  such as, address book or nickname.

12
Components of an E-Mail message

• From From whom the message was sent
• To To whom the message was sent
• Send to more than one person by separating the
  addresses by commas

13
Components of an E-Mail message

• Subject What the message is about
• Short and to the point.
• Cc Carbon copy to another user
• This address shows up in the message
• Bcc Blind carbon copy to another user
• This address does not show up in the message

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Components of an E-Mail message

• Date shows time sent
• Ex. Tue. 29 May 2001 10040 - 0300 (EST)
• was sent 40040 GMT
• GMT Greenwich Mean Time
• Greenwich England where standard time is kept.

15
Netiquette

• Formal vs. Informal
• Emoticons -- -) -)
• Capital letters SHOUTING

16
Flame

• Nasty response

17
Features

• Forward forward the message on to another
  address.
• Reply reply to sender only
• Reply to all reply to every address listed on
  the to line.
• Attach append a file to a message

18
More Terms

• Mailer- software that enables you to compose
  read e-mail.
• Also referred to as Mail program, mail
  application, mail client
• Mail Server computer used to receive, store and
  deliver e-mail.
• Mailboxes disk file that is formatted to hold
  e-mail and information about the emails
• Uniquely identified by your userid

19
E-Mail Acronyms

• POP (Store and Forward)
• Post Office Protocol
• Users rely on POP in order to retrieve their
  e-mail from a remote location.
• Protocol - set of rules that computers use for
  communicating with one another.

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E-Mail Acronyms (continued) Types of Protocol

• SMTP Simple Mail Transfer Protocol
• E-mail is stored on the server, but then
  forwarded on to a local disk (PC).
• Disk storage on a server is referred to as the
  mail spool.
• Store (on the mail spool) and Forward (to the
  users computer).
• Store Forward

21
E-Mail Acronyms (continued) Types of Protocol

• IMAP Interactive Mail Access Protocol
• E-mail is left on the server
• Ex Hotmail

22
E-Mail Acronyms (continued)

• MIME Multipurpose Internet Mail Exchange
• If the mailers doing the sending and receiving
  are both MIME-compliant, you can send files
  instead of just plain text.