Title: Virtual Case Study:
1 - Virtual Case Study
- Student Affairs Practice and The Use of
Technology - Colorado State University
- Team Leader Dain Gotto
- Team Landy Douglas Elliott,
- Tim Love, and Gretchen Streiff
2Student Affairs Practice and The Use of
Technology
- The Issues
- Assessment
- Campus Security Services
- Distance Learning
- Self Expression and Identity Development
- Student Conduct and Judicial Affairs
3Assessment
4Assessment and Technology
- Student-centered research is nothing new, but the
ways in which it is accomplished have
dramatically altered how we collect data and how
it can quickly inform changes in student affairs
practice. With tools such as the Educational
Benchmarking, Inc (EBI), Student Voice, and
others that allow colleges and universities to
ask specialized questions about programs and
services offered at their specific institution. - Student affairs divisions have also felt the
pressure from university presidents and perhaps
more powerfully, from federal mandates for
accountability and transparency of programs and
services that universities are providing for
students. To illustrate this increased emphasis
on the use of assessment in student affairs
practice, let us further explore the issues of
accountability and transparency, and information
for program improvement.
5Transparency Accountability
- Issue State and federal legislators are
increasingly calling for transparency and
accountability in higher education. They would
like a system in place to track academic,
enrollment, and financial aid records in order to
compare institutions and to be ensured
universities are benefiting the public
economically and socially (Fischer, 2006). - Impact Databases and records systems are
becoming essential to universities in tracking
student progress while in college and after
graduation. As of 2006, 39 states had at least
one student-unit record system in place.
Margaret Spellings Commission on the Future of
Higher Education recently proposed establishing a
nation-wide student record system (Fischer,
2006). -
- Recommendations University administrators need
to be proactive in learning about tracking and
assessment systems such as the Integrated
Postsecondary Education Data System Survey
(Ipeds) and the National Survey of Student
Engagement (NSSE) (Lederman, 2007). Doing so
proves to legislators that higher education is
concerned with improving our services and allows
universities to select assessment systems which
they feel are most effective (How can, 2004).
6Information for Program Improvement
- Issue Millenial students have come to expect a
great deal from the educational systems that have
been taught them (DeBard, 2004). As a result
administrators who work with these students have
been forced to pay attention to their needs and
desires. Additionally, there are increasingly
greater demands from upper level administrators
such as presidents and vice presidents, and
governing bodies that become responsible for
improvements of the institution. - Impact As administrators are asking directly
for continuously improved programs and services,
students affairs professionals are being forced
to look at the quantitative data about these
programs and services. At The Ohio State
University (2007), their Student Affairs
Assessment Office is directly responsible for
providing information that will enhance programs
and services. As is the case at many
institutions, the connection between students
being involved in learning outside the academic
classroom has been enhanced through student
affairs programs and opportunities for student
involvement (Astin, 1984). At an administrative
level, the importance of getting students
involved has translated to overall student
learning, satisfaction, retention, and success
(The Ohio State University, 2007). These
institutional mandates for program improvement
have largely been enhanced by the use of
assessment technologies. - Recommendations Student affairs professionals
should become familiar with the various
assessment tools such as the EBI and Student
Voice. While individual student experiences are
very important, it is also important for student
affairs to take notice of research that is being
done on their campus and at peer institutions to
make programs and services more meaningful and
have a greater impact on overall student success.
Additionally, in a time when funding for higher
education is scarce, it is critical that student
affairs professionals are able to sell the
benefits of their programs and services to
administrators and faculty, and to be able to
show substantial evidence that what they are
doing is effecting student success.
7Campus Security Services
8What Impact Does Technological Innovation Have on
Campus Security Services?
- In the context of campus safety and security,
technological innovation is a double-edged
sword advances in technology can simultaneous
enhance and hinder the security of a campus. - To illustrate this dynamic, let us explore three
categories of technology that have had a dramatic
impact on campus security personal
communications, databasing, and security
enforcement tools.
9Cell Phones and Personal Communications
Technology
- Issue According to a recent web report by
Campus Technology (2008), 97 of college students
polled reported owning a cell phone. While this
figure probably comes as no surprise to most
student affairs administrators, what may be
surprising is the impact that such widespread use
of cell phones has on campus security. - Impact On the positive side, some campuses are
capitalizing on this trend to gain the ability to
send emergency messages via text messaging.
Companies such as clearTXT provide campuses the
means to immediately notify the entire student
body of potential crises via the cell phones that
most students carry (clearTXT, 2008). - Aside from emergency text capabilities, the use
of cell phones by students can improve the safety
of students by the mere ability to contact or be
contacted from virtually anywhere. Students can
now call 9-1-1 for help without needing to locate
a phone, for example. - One challenge to campus safety posed by the
widespread use of cell phones is the use of these
devices to facilitate stalking or harassment. At
Colorado State University, for example, numerous
incidents have been reported where students have
been threatened or harassed via text messaging.
Although text-harassment provides another
avenue for victims to feel threatened, student
affairs personnel should be aware that such
messages have been considered viable forms of
evidence in many court cases (e.g. Dickens v.
State, 2007), and therefore can provide a useful
tool in adjudicating cases involving such
behavior. - Recommendations Student affairs personnel should
familiarize themselves with new advancements in
personal communication technology as they become
mainstream. When new technologies play a role in
the investigation of student conduct violations,
legal counsel should be consulted to ensure
compliance with emerging legal trends.
10Databases, the Internet, and Electronic Data
Sourcing
- Issue Although it has been used widely since
the early 1990s, the internet has been one of the
most important catalysts in changing the way
information is stored, accessed, and shared in
todays society. With recent and ongoing
developments in the creative use of the internet,
such as Web 2.0 (OReilly, 2006) innovations
like social networking sites and blogs, it is
clear that such growth will continue to affect
campus security in various ways. - Impact The most obvious impact on campus safety
is seen in the way virtual information is stored
on the internet. By utilizing websites
effectively, campus safety officers can make
policies, procedures, and guidelines publicly
available to all interested students by posting
them online. For example, Loyola University
Chicago made its emergency protocol for dealing
with a pandemic flu outbreak available on the web
in 2006 (Kosiba, et. al, 2006). - Other universities have used the capabilities
of the internet to allow students to share
information confidentially about criminal
activity, such as hazing (George Washington
University, 2008). Through the internet, students
can confidentially share information that they
may otherwise keep to themselves. - In terms of negative impact, databases of
private information accessible through the
internet have become prime targets for all
manners of criminal activity (Duke University,
2007 Fox News, 2006). Universities must remain
vigilant to protect sensitive information such as
social security numbers from hackers who would
use such data for identity theft and other
criminal activities. - Other ways that the internet poses problems for
campus security personnel include the use of
social networking sites like Facebook and Myspace
by stalkers and the ease of illegal activity such
as downloading music from P2P (peer-to-peer)
software such as Kazaa and Limewire by students.
These and other potential impacts must be closely
monitored by university personnel
11Databases, the Internet, and Electronic Data
Sourcing (continued)
- Recommendations Due to the ever-changing
technological capabilities that the internet
provides, student affairs personnel must
diligently educate themselves and their students
about the real-life consequences of actions in
the virtual world. Educational programs informing
students of the consequences of downloading
music, for example, can protect students from
severe legal sanctions in the long run. - Additionally, student affairs offices around
the country must invest significant resources in
their IT staff and personnel to ensure the safety
of students information stored on the internet.
The implementation of new technology requires
skilled professionals to maintain and update
software and applications, and universities
should hesitate to invest in the hottest new
program unless they are willing also to invest in
the human elements needed to make such programs
useful.
12Law Enforcement and Safety Technologies
- Issue Gone are the days when campus security
officers had only a can of pepper spray, a baton,
and their wits to protect themselves in dangerous
situations on campus. New technologies such as
tasers, Segways, and secluded cameras need to be
considered carefully for the benefits they
provide and the challenges they pose. - Impact The question of whether or not campus
security officers should have access to tasers,
non-lethal devices that immobilize aggressive
parties with electric current, has become a hot
topic since high-profile incidents such as the
tasing of a University of Florida student in
September of last year (Wilmath, 2007). While
such tools provide needed support for security
officers in dangerous situations, the impact on
relations between administrators and students on
campus can be strained if dialogue between the
two is inadequate. - Since Worcester Polytechnic Institute became
the first university to provide its safety
officers with Segway Personal Transporters (PTs)
in 2002, many campuses have followed this trend.
Segway PTs, which resemble a strange-looking
scooter, have been effective as ice-breakers and
points of conversation at WPI (Segway, 2002).
Like the use of cameras on campus, which have
distinct benefits in assisting in the
investigation of crime but present a substantial
financial burden, the necessity of Segways is
called into question by students who ultimately
fund the purchase. - Recommendations The savvy student affairs
professional will involve students whenever
possible in decisions about whether and how to
invest money in new security technologies.
13Distance Learning
14Distance Learning
- Student affairs has been offering essential
support services online for several years now,
however, it is time our profession overhauls our
online services to fully integrate into distance
learning systems. Doing so will allow us to
develop the whole student in both physical and
virtual worlds and will improve retention for the
3.5 million students now taking college courses
online (Clark, 2008). Delivering services online
will not take the place of the traditional
face-to-face support student affairs typically
offers, but it can be used to enhance services
and reach new audiences. - When modernizing student affairs online services,
professionals should focus on the provision of
services, creation of community, oversight of
campus-wide distance education, and preparation
of student affairs graduate students (Kretovics,
2003).
15Provision of Services
- Student affairs has incorporated technology into
many of the services it provides, however, they
have not done so with distance education in mind
(Kretovics, 2003). - We need to think about all of an institutions
online services offered as a whole instead of
looking at services offered as separate units.
This will help administrators assess and improve
the overall experience distance learning students
are receiving (Dadabhoy, 2001). - Developing a single point of entry for students
to access all the campus resources they need can
help develop a virtual community (Kretovics,
2003). - Just as ecology physical campus should regularly
be evaluated, professionals should evaluate the
ecology of a virtual campus to determine how it
will affect student learning and behavior
(Kretovics, 2003). - Having a thorough understanding of the distance
learning platform can help administrators better
understand how to navigate the system and
communicate with students in the most effective
ways possible (Kretovics, 2003). - Assessment is essential to determine whether
distance learning programs are achieving the
desired outcomes and to ensure the missions of
the institution and division are being met
(Kretovics, 2003).
16Creation of Community
- Web design professionals, technology
professionals, and faculty may not have
community-building skills therefore, little has
been done to foster relationship building and to
create out-of-class experiences online. - Student affairs professionals can utilize their
expertise to transfer community-building to the
virtual world. - Developing community and fostering social
integration is an effective way of increasing
retention. - Successful virtual communities (Wachter et al.,
2000) - help students determine what resources serve
their needs and how to access those resources. - integrate content with capability for members to
discuss content and exchange ideas. - encourages member-generated content.
- increases quality of information, products, or
services offered to students.
17Oversight of Campus-Wide Distance Education
- Distance learning programs are often created
without student affairs in mind. Having a
student affairs professional on an oversight
committee for distance education would bring the
perspective of developing the whole student
(Kretovics, 2003). - Student affairs professionals have a
responsibility to contribute to the
comprehensive education of students,advance
knowledge of student growth and development, and
promote the effectiveness of institutional
programs, services, and organizational units
(ACPA, 2006, 1). - Coordinating student affairs online efforts with
those of the entire campus will serve students in
a more effective manner and maximize the
potential for reaching students for all
departments involved.
18Preparation of Graduate Students
- Student affairs graduate programs must adequately
prepare future professionals to serve students in
distance education (Kretovics, 2003). - Graduate programs should develop competencies
based on distance learning. - Offering one or more courses online could help
new professionals experience some of the benefits
and challenges of distance education (Kretovics,
2003).
19Self Expression and Developing a Sense of
Identity
20Self-Expression and Technology
- In the context of understanding student
development , advances in technology can
simultaneous enhance and hinder the experiences
that students are having on campuses, and how
students are presenting themselves to others. - To illustrate this dynamic, let us explore three
categories of student use of technology that have
had a dramatic impact on student affairs
practice moral development and social
networking communities, building community, and
student use of sexy technology.
21Self-Expression and Moral Development
- Issue What messages are students sending about
themselves? Students use of social networking
communities such as Facebook , Myspace, and
YouTube have dramatically changed the ways in
which students represent their lives to each
other. - Impact Chickering and Reisser (1993) discuss
moral congruence as the process in which personal
values are consistent with socially responsible
behaviors. Wilson (2007) describes the ways in
which students are facing incongruence in their
use of various forms of technology. Specific to
social networking sites, students are posting
messages that may be contrary to their personal
values, as well as posting pictures of themselves
doing things that go against socially responsible
behaviors such as underage drinking, illegal drug
use, or different forms of harassment. Students
recognize that their actions are incongruent, but
do not seem to be concerned with this mismatch
of value and action (Wilson, 2007). - Recommendations Student affairs personnel should
be aware of how students are presenting
themselves to others through online social
networking sites and seek out opportunities to
challenge students to think about how their
personal values are matching or missing the mark
with how they are behaving. It is also important
that student affairs personnel help students
understand what messages they are sending to
parents, family members, friends, or potential
future employers. Is who they are online,
representative of who they say they are in real
life?
22Building Community
- Issue Student populations have changed
dramatically in the last few decades ,
particularly the ways that students expect to
work together in groups both academically and in
extra-curricular activities. - Impact The Millennial generation as described
by Coomes and DeBard (2004) have been socialized
to constantly be in groups. Millenials are what
Prensky (2001) likes to call digital natives as
their world has always existed with technology
being a major force on their lives. With the
heavy usage of technology such as cell phones,
online gaming, and social networking, students
are in almost constant communication with one
another. Technology enables them to develop
strong relationships and communities with peers
which is thought to be healthy for individual
student development (Wilson, 2007). - Recommendations Student affairs personnel should
be utilizing different forms of technology to
communicate and connect with students at our
colleges and universities. In an era in which
students have quickly shifted from electronic
mail to social networking, message boards and
blogs, and from phone calls to text messaging, it
is important for practitioners to try to help
students build community through technologies
that they are already utilizing. Student affairs
personnel can implement programming via virtual
worlds in which students can interact online in
real time.
23Sexy Technology
- Issue Appealing to students is a growing
challenge as popular culture continues to supply
new fads and media coverage about the latest and
best models of technology . Media tells students
what products are most popular and what could be
construed as virtual sex appeal. - Impact Popular culture has taken over how
students interact in the world, and what they
spend their time and money on. Evolving
technology has also become an important part of
this pop culture expression. David Brooks of the
New York Times (2008) describes a cultural shift
within consumer sectors in which there are
commodity providers and then there are
experience providers. These concepts certainly
help to explain the student focus on the most
up-to-date technology. It is not good enough for
cell phones, iPods, and laptop computers to be
functional, rather they must have visual appeal
with all the newest bells and whistles. Students
expect that the devices that they have will be
small and sheik that provide fast connection to
internet information and endless amounts of media
and entertainment. - Recommendations Universities are faced with
attempting to keep up with these trends through
connecting with students via podcasts and
reaching out through YouTube videos that help to
explain the services available to students.
Student affairs professionals should stay up on
current and future technology trends to stay
connected with evolving student interests.
24Student Conduct and Judicial Affairs
25Student Conduct and Judicial Affairs
- Within Student Conduct and Judicial Affairs, two
significant areas of technological impact exist - 1. Student Behaviors
- -Academic Dishonesty
- -Harassment
- -Sexual Assault
- 2. Professional Practice
- -Policing Methods
- - Legal Duty
- -Policy/Conduct Code Changes
- -Time-Saving Devices
- -Databases for Information Storage/Sharing
26Student Behavior
- Technological innovations have added new
dimensions to old problems - 1. Academic Dishonesty
- Then stealing tests, copying from peers, and
term paper mills - Now Programmable calculators like the TI-92
that hold test answers (Lathrop Foss, 2000) - Texting answers through cell phones
(Lathrop Foss) - Underground, undetectable websites
that allow students to share assignments (Lathrop
Foss) - Palm Pilot PDAs that can store entire
chapters of books and use infrared transmitters
to send questions and - answers across the classroom or into the hall
(Lathrop Foss) - Endless plagiarism opportunities on
the internet (McMurtry, 2001 Heberling, 2002). - 2. Harassment
- Then verbal, written, and physical harassment
over the telephone, through the mail, and in
person - Now Cyberstalking -the use of the Internet,
e-mail, or other electronic communications
devices to repeatedly harass or - threaten individuals (http//www.usdoj.go
v/criminal/cybercrime/cyberstalking.htm) - Harassing emails and instant
messaging through fake screenames - Harassing posts on Facebook,
MySpace, and other social networking sites on
individual profiles or in groups - (Lake Dickerson, 2007)
- Hacking into personal computers and
corrupting files (Mackenzie Goldman, 2000) - 3. Sexual Assault
- Then violent and date rape by a physical and
present perpetrator
27Student Behavior and Professional Response
- How does technology facilitate this behavior?
- Anonymity
- ? Technology like the internet allows users to
misrepresent and change aspects of themselves,
while withholding the - visual or contextual clues that can show
you who is bad news (Dalaimo, 1997). - ? Victims inability to visually assess
the perpetrator can increase feelings of
vulnerability and therefore fear (Rogerson, - 2000).
- ? Tech-savvy Millennials know methods to
remain anonymous and escape detection - More than a Virtual Existence
- "Facebook is completely safe from authority, and
it's completely real within your network of
friends. It's ... as real as if they'd said it in
the cafeteria. It's more real, actually, since
it's text. It's written in stone (Martin, 2008) - How has the Administrator Adapted?
- Legal Duty
- Then forseeable harm was limited to physical
dangers on campus - Now Furek v. University of Delaware. Duty can
now be established by what can be reasonably
foreseeable in light of past incidents. Duty is
no - longer defined geographically. (NASPA
presentation, citation at home) - Investigation Methods
- Campus police and judicial officers now use
Facebook and other sites to patrol for offenses
but should save this for egregious offenses - Policy/Conduct Code Changes
- Conduct Codes now include responsible computing
policies that provide definitions of computer
violations and formal procedures for addressing
them (Mackenzie Goldman, 2000). - Administrators must think outside the box when
writing policies to include new advances in
technology and possible behaviors, whether
dealing with academic dishonesty or assault
(Lake)
28Professional Practice
- In addition to new headaches, technology has
created time-saving innovations that help the
judicial affairs officer! - Databases and Software
- Then paper filing systems, clunky binders,
insecure files - Now Software like the Judicial Offense Tracker
save time and printing costs and allow for ease
in organization. Much better than paper files! - Network/Internet/PDA (N.I.P.) Systems
- Then on call staff had to lug huge binders full
of banned-student lists, written protocols, and
contact information to an emergency site in the
middle of the night - Student conduct codes had to be reprinted and
redistributed across campus (Chang, 2002) - Now Staff pull out their PDAs and access
emergency information almost instantly - Conduct codes are published on websites,
making it easily accessible for students and
parents (Chang) - Caution
- Emphasize constant training and retraining. At
times it seems to be frustrating, but a sad fact
is that once you master a software application,
it is usually time to relearn everything as a new
version conveniently wheels itself out. - What is considered to be state-of-the-art a year
ago will probably be "old school" by the end of
the fiscal year. As a result, keep it affordable.
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