Electronic Presentation Guide

1
Electronic Presentation Guide

• IMS2003/RFIC2003

2
About this Presentation

• View this presentation first as a slide show,
  then view the note pages for more detail
• Use a good virus checker
• Confidentiality not guaranteed

3
Purpose

• Recommend guidelines for electronic slide
  presentation
• Provide electronic template
• The file you are reading has settings, colors and
  fonts that conform to IMS guidelines
• You may edit this file and replace our slides
  with your presentation

4
Presentation Files

• NEW About 20 of the sessions at IMS2002 will be
  requiring a PowerPoint file three weeks before
  the Symposium.
• One file per speaker
• File totally self contained
• No links to
• Other files
• The internet

5
Special Fonts or Symbols

• Watch out for
• Wingdings
• MS Line Draw
• Monotype Sorts
• Scientific symbol fonts
• Asian language fonts
• Can embed TrueType fonts in file

6
Style Guidelines

• Roughly one slide per minute of talk
• Each slide should have a title
• 9 lines max on a text slide
• 7 words max per line
• In File-gtPage Setup window specify
• Slides sized for On Screen Show
• Slide orientation Landscape
• High contrast Light lettering/lines on a dark
  background

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Style Guidelines (cont)

• Short phrases, not long sentences
• Use Arial, or similar sans serif font
• This line uses the Helvetica font
• The rest of the document uses Arial
• 36 Point Titles
• 28 point text

8
Presentation Flow

• Title slide
• Outline slide (of your talk, not your paper)
• Detail slides (ie slides 3 and up) go here
• Conclusion slide

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Other General Tips

• Company (university) logo on title slide only
• Show only what you will talk about
• Use single muted color for blank slides
• Use to focus attention on speaker

10
Contrast

• High contrast very important
• Use light lines/text on a dark background
• Foreground White, yellow, light cyan
• Background Black, dark blue, dark brown
• Caution Red, orange or blue lettering and lines
  become unreadable when projected

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FOR IMS CD-ROM

• Make sure the file is readable when printed in
  black and white
• necessary for Workshop notes and CD-ROM inclusion

12
Display Speed

• Slides should display instantly
• Do not distract the audience with slow transition
  effects
• Avoid overuse of slow graphics, fonts and special
  effects

13
Transitions Between Slides

• Special animation when changing from one slide to
  another
• Usually highly distracting to audience
• Use only as special attention getter
• Default settings should be
• Effect No transition
• Speed Fast
• Advance On mouse click

14
Transitions Between Lines

• Can be highly effective
• Focus attention on a specific line of a slide
• Dim previous lines
• Make transitions be instantaneous
• Be consistent
• Suggest the technique used in this slide guide

15
Sound Effects

• DO NOT USE SOUND EFFECTS
• Sound effects slow down slide transitions
• Noise from projection computer may distract
  audience

16
Borders

• Do not use borders
• They reduce the amount of space available for
  your text and data
• They slow down the slide display

17
Diagram slides

• Keep diagrams simple
• Easy to view
• Make text readable
• Use all space in rectangle
• Example follows

18
Backplane ASP Connections
19
Presenting Data - Graphs

• Use graphs, not tables
• Keep graphs simple
• Eliminate or subdue distracting grid lines
• Use large font sizes
• Example follows

20
Fault coverage vs. No. of Vectors
100
80
60
Fault Coverage ()
40
20
0
1.0E01
1.0E03
1.0E05
1.0E06
No. of Vectors
21
Some Bad Examples

• The next three slides show examples of bad
  practices that should be avoided
• Bad slide layout
• Improper color use
• Sound and transition effects gone mad

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(Press the Enter key to continue)

• This slide has no title. Titles help guide the
  audience through the talk. All slides except
  photographs should have a title.
• The type on this slide is too small. Its
  readable here, but when projected, only the
  presenter and maybe those in the front rows will
  be able to read it. Those in the back will be
  completely lost.
• USE OF ALL CAPITAL LETTERS OR ITALICS also makes
  slides difficult to read. Use dark backgrounds
  not light!
• This slide would be easier to follow if
  indentations were used.
• Dont design your IMS slides to stand alone.
  They are a guide to your presentation. If they
  were understandable by themselves, we could just
  publish them and forget about presentations!
  Your slides support what you say They dont
  replace it.
• This slide has too many words and too many
  points. Keep your slides under nine lines.

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Bad Color Usage
Poor Contrast
Board 1
Board 2
Board 3
ASP
ASP
ASP
Text too tiny
tck
PSBM
tms
tdi
trst
24
How to Annoy The Audience (Press Enter)

• Misuse sound
• Overuse transition effects
• Focus the audience on your slides, not the
  speaker
• Try to use every feature PowerPoint has to offer

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Conclusion

• Keep your slides simple
• Use large fonts for high visibility
• 36 pt for titles
• 28 pt for details
• High contrast colors
• Highlight, dont detail