APA Format Educational PowerPoint Part 1: Appearance, InText Citations

1
APA Format Educational PowerPoint Part 1
Appearance, In-Text Citations

• Using the APA Manual (5th edition)
• in the College Setting
• Nebraska Methodist College The Josie Harper
  Campus

2
Two Different Uses for the APA Manual

• Manuscripts for publication
• Student Papers
  Final manuscript (p. 321)

3
Two Sides of the Student Paper

• 1. Overall appearance
• APA-style title page
• (p. 306)
• One-inch margins
• Double spacing

• A Study of
• Running head A STUDY OF FLU IN MALES,
  AGE
  
• A Study of Flu in Males,
  Age 55-80
  
• Jill
  Jones
  
• Nebraska Methodist College- The Josie
  Harper Campus

4
Two Sides of the Student Paper

• 1. Overall appearance
• APA-style title page (p. 306)
• Double spacing, one-inch margins
• Listing (seriationpp. 115-117)
• Levels of sub-headings (pp. 111-115)
• Block quotations (40 words or morepp. 117-120)
• Standard abbreviations (p. for page pp. for
  pages)
  
• 2. Citing References

5
Different Rules

• In-text citations (pp. 208-214)
• The list at the end (Chap. 4, References

6
Goals for In-Text Citations

• COMPLETE
• TWO KEY COMPONENTS Author, Year of
  Publication
  
• Specific Part Add Page(s) or (s) for direct
  quotations use p. pp. para.
  
• Fourth element Section of Internet source (see
  p. 120)
  
• ACCURATE
• Exact quotations
• Accurate summaries, spelling, date, page
  numbers
  
• SMOOTH TO READ
• Parenthetical info short, varied
• SAME AS REF. LIST CHECK!

7
In-text examples

• . . . why Frawley claims that The truth is ugly
  (1991, p. 645).
  
• . . . why one nurse claims that The truth is
  ugly (Frawley, 1991, p. 645).
  
• . . . why Frawley (1991) claims, The truth is
  ugly (p. 645).
  

8
Number of Names in Parentheses

• See list of rules, pp. 208-214
• 1-2 authors Same for every citation
• 3,4,5 authors All 3,4, or 5 in the first
  citation, FIRST AUTHOR et al., for subsequent
  citations
  
• 6 authors FIRST AUTHOR et al., for all citations

9
Form of Author in In-Text Citation

• Last Name(s) ONLY (exception two authors with
  same surname, such as P. J. Smith and A. R.
  Smith)
  
• Use ampersand () before last author in a list of
  multiple authors separate with commas
  
• Separate multiple sources for one reported
  finding with semicolon (Johnson, 2007 Hall
  Thomas, 2006)
  
• Spell out the entire name of a corporate or
  institutional author, and capitalize all content
  words (nouns, adjectives, etc.) (Centers for
  Disease Control and Prevention, 2007)
• If NO author, use shortened title in place of
  author (Study Finds,

10
APA Format Educational PowerPoint Part 2 The
Reference List

• Using the APA Manual (5th edition)
• in the College Setting
• Nebraska Methodist College The Josie Harper
  Campus

11
The Reference List

• Follows all other APA dictates for margins, font
  size, double-spacing, page header
  
• Includes all sources cited in the body of a paper
  (but no added ones!)
  
• General form Alphabetized,
• Hanging Indent
• Like these lines!
• Refer to Chapter 4s list of Entries often!

12
Essential Info/Order

• Author (if not known, alphabetize by title)
• Date
• Titles(s)
• Publication Information
• Only two exceptions

13
Author Format (pp. 224-225)

• Person? or Organization?
• If author is institution, association, or
  corporation capitalize
  
• first letters of content words, spell
  words out, end with period
  
• Last name(s), followed by initials of first,
  middle
  
• names given, but no titles like MS, MD, PhD
• Multiple authors? Follow order in source.
  Separate with commas. Use , before last author
  unless more than six authors List the first six,
  then add comma et al. See pp. 240 and 241
• Other complications? See pages 224 and 225
• No author? Start with TITLE, not Anonymous.
  (unless Anonymous)

14
Date Format

• In parentheses (and end in a period)
• Example (2002).
• Few complications
  NO DATE? (n.d.).
  ADD MONTH if monthly magazine,
  newspaper, meeting (2003, June). ADD DAY
  if daily (2001, August 3). SAME AUTHOR,
  SAME YEAR? (2003a). (2003b).

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Title Format

• Italics only for titles of book-length works,
  titles of journals, newspapers, newsletters,
  brochures, reports, theses/dissertations,
  unpublished papers, poster sessions, motion
  pictures, TV shows
• Capitalize first letter of only the first word in
  a title or subtitle, and the first letter of
  Proper Nouns Jean Watson, Centers for Disease
  Control and Prevention. (Exception Periodicals
  like journals, magazines capitalize initial
  letter of all content words)

16
Title Complications

• Articles within edited books
• Entry requires two titles
• Main title begins with a new
• Sentence starting In
• Next Editors name(s) (Ed.), or
  (Eds.), Title and
  
• page numbers
• Ex. Johnson, G.A. (2006). Lipid management. In
  B. H.
  
• Simon (Ed.), The benefits of
  appropriate
  
• treatment (pp. 28-34). Add
  publication info

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Titles of Journal Articles

• Articles within journals
• Entry also requires two titles
• Italicized Journal Title comma begins right
  after
  
• period following article title next,
  add comma
  
• Next Volume number (italics)
• Add Number number in parentheses (not
• italicized) only if each
  volume begins with p.1
  
• Last Add comma Page numbers (no
  pp.) period
  
• Ex. Wilson, A L. (2007). Walking saves
  lives. Journal of
  
• Health, 37(2),
  22-27.

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Publication Information

• Required information depends on the type of
  source
  
• Keep goal in mind Lead reader to your source

19
Publication Info Books

• Required City and Publisher
• Separate city publisher with a colon End
  with a period .
  
• First city listed only
• State is often not necessary (see list of major
  cities, p. 217) if needed, use postal
  abbreviation (list, p. 218)
  
• Info on editions or on page numbers of articles
  within books
  
• appears in parentheses after title of
  book.

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Publication Info Internet

• Month and day of publication or last update, if
  known, in Date section, OR (n.d.)
  
• Internet sources require a
• Retrieved . . . , from
• introduction to the URL place Month
  Day,
  
• Year on which the source was viewed
  after
  
• Retrieved
• Dont forget the comma before from
• No period at end!

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Journal Articles on the Internet

• Ex Author. (Date). Title of article. Italicized
  Title of
  
• Journal, Volume number, Article
  number. Retrieved
  
• June 28, 2007, from
• http//nursingworld.org/MainMenuC
  ategories/
  
• ANAMarketplace/ANAPeriodicals/OJI
  N/TableofContents/
  
• Volume122007/No1Jan07/tpc32_31609
  2.aspx
  
• Internet articles based on a print article No
  Retrieved , from line is necessary place
  Electronic version. after title.
  
• Exception if page numbers are not indicated
  (see p. 272, top)

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Complicated source? See the APA Manual

• This short presentation cannot cover every issue,
  so you must
  
• refer to the APA manual itself
• Books in 2nd, Revised editions books with
  editors
  
• Info from databases, legal documents, other
• sources out of the mainstream
• Your exact kind of source may not be addressed
  directly! Use
  
• critical thinking to synthesize separate
  rules, principles
  
• APA standards constantly changing! Use the 5th
  edition only
  

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Editing Checklist

• Each entry complete?
• Author/ Date/ Title(s)/ Pub. Info
• Each element in order?
• Each entry using right form?
• Patterns of Capitalizing/ Italicizing/
  Abbreviating/ Indenting
  
• List matches in-text citations?