University of Texas Libraries: Budget Review

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University of Texas LibrariesBudget Review

• University Library Council
• Fred Heath
• September 2004

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FY03 Library Expenditures
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Replacement of Software System

• Legacy Software System Developed During 80s
• User base of 1
• All other ARL libraries adopted commercial
• standards compliant software
• Lag behind current practices and excluded from
• current large library collaborations
• Cost is approximately 4,000,000 (RFI)
• 500,000 cost savings
• 3,500,000 UT funding
• 1,000,000 hardware funding UT System
• Recurring maintenance line of 450,000

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Structural Deficit

• 12,689,000 for resources 2003 10th in ARL
• 7,100,000 by UT Libraries
• 2,000,000 UT System ALCEP
• Remainder by HRC, CAH, Jamail Ctr Legal Res
• Resources supporting teaching and learning modest
• 10,776,000 Texas AM Libraries
• Base dollars of UT Libraries consumed almost
  entirely by journals and databases
• Limited base dollars for undergraduate
• curriculum or social sciences/humanities
• Unintended consequences of coping strategy.

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University of Texas Libraries

• The budget adjustment will
• correct the structural deficit in the
  materials budget and
• allow resources historically directed toward
  resources to be
• systematically applied to the upkeep of
  the reading rooms, study facilities,
• carpeting and furnishings.
• Make clean, well-lighted spaces of libraries a
  vital part of the learning experiences
• of University of Texas students.

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2007
In addition to facilities upkeep, the funds can
be applied to the purchase of expensive and
highly desirable holdings, such as the online
version of the entire run of the New York Times.
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University of Texas
Materials Inflation

• Relentless increase in scientific, technical,
  medical
• journals (STM) gt10 for two decades
• 5M obligation requires addl 500K 2004
• 4,500 journals cancelled since 1993 (gt1,000,000)
• No cancellations at Texas AM University

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University of Texas Libraries
Materials 2006 2007 2008 2009
Inflation 450,000 936,000 1,460,880
2,027,750
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Staffing Needs
The impact of state-imposed budget constraints
required that the General Libraries reduce its
staffing complement by almost one million
dollars. It is necessary to restore key
technical and discipline-based specialties.

 
2006 2007
300,000 315,000
The libraries will rely upon reorganization,
reconfiguration and technological efficiencies
to correct staffing imbalances.
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Life Cycle Replacement
 

• No base funding to support a 1,000 computer
  workstation
• environment
• Maintenance costs, downtime high
• User satisfaction declining

 
 
LibQUAL Surveys 2001-2004 Modern equipment that
lets me easily access the information I need
 
Undergraduate rank
Graduate rank
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University of Texas Libraries
The increase in the Library Fee will establish a
Life Cycle replacement line of 300,000,
enabling the replacement of desktop equipment on
a four-year cycle, slightly longer than the
standard business approach to the maintenance of
essential IT infrastructure.i

The projection assumes that costs will hold
steady at 1500 per workstation no inflation
factor is added for subsequent years. A steady
state of 950 workstations is projected.
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Merit/Fringe Increase   Decisions to replace
certain fringe-bearing funds in the general
library accounts left a second unintended
structural deficit. Those fringe-bearing dollars
were replaced on a one-to-one basis with other
funds. The one-to-one exchange has required the
library to locate other sources to meet fringe
benefits as well as on-going merit increases
approved by the administration.
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2007
  Limited funding will be used to correct that
structural problem.
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University of Texas Libraries
Programmatic Enhancements

• More than the maintenance of the status quo
• Significant one-time funds that can
• address the needs of newly recruited scholars
• respond to new directions in the curriculum
• correct porosities that have developed over time
• All of the funds will be absorbed by 2010 by
  recurring costs

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• Summary
• A state-of-the art technical infrastructure
• Enabling national collaborations
• Stable platform for digital communications
• Structural imbalances in collection budget
  corrected
• Rational response to rising costs of scholarly
• communication
• Respond to new directions in the curriculum
• Physical spaces revitalized
• Environments students rate as a priority

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University of Texas Libraries
2006 2007 2008 2009
193,429 142,507 387,696
369,989
33,091