Activities in California

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Activities in Californias Accreditation
SystemMarch 2008
Ensuring Educator Excellence
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Accreditation Activities

• Ongoing Data Gathering Analysis (Annually)
• Biennial Report (Years 1, 3, 5)
• Program Assessment (Year 4)
• Site Visit (Year 6)
• Follow Up (Year 7)

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Data Gathering Analysis

• collects, analyzes, and utilizes data on
  candidate and program completer performance
• comprehensive data collection related to
  candidate qualifications, proficiencies,
  competence
• identify patterns and serve as the basis for
  programmatic and unit decision-making.

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Biennial Reports

• Focus on candidate outcomes
• Each program sponsor will submit a report for
  each approved program that is offered that
  includes aggregated data, analysis, and program
  modification information
• Two sections of the report Afor each program
  (see above) and Bfor overall trends and action
  plan submitted by the Dean

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Biennial Reports

• Submitted in years 1, 3 and 5 of the cycle
• CTC staff will review the reports
• 07-08 is the first year, reports due in August,
  October or December 2008
• All approved credential or certificate programs
  submit Biennial Reports

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Program Assessment

• Each institution in a cohort will participate in
  a thorough review of all approved preparation
  programs during the 4th year of their cohorts
  cycle. On average, 106 programs will be reviewed
  representing approximately 16 institutions
  annually.

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Program Assessment

• CTC staff will organize and facilitate the
  Program Assessment which will involve two days of
  dedicated timereaders meeting togetherto
  complete.
• Two trained reviewers will be looking for the
  links between the Biennial Report data and how it
  relates to the programs. Are changes made in
  response to candidate competence? How does the
  program know it is preparing competent educators?

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Program Assessment

• Reviewers are looking for congruence of
  standards, input factors, output data and
  programmatic changes.
• Program Assessment is a process--a professional
  dialogue.

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Program Assessment

• Three parts to the Program Assessment Document
• Part I description of current program and any
  new/additional information to place program in
  context.
• Part II current course syllabi and updated
  faculty vitae

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Program Assessment

• Part III assessments used to measure candidate
  competence, including rubrics, training
  information and calibration activities.
• Due date institutional choice October or
  January. October submissionsat least 2 rounds
  of dialogue. Januaryat least one.

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Program Assessment

• Preliminary Report of Findings to COA by January
  of year following submission
• (example reports due in either Oct. 07 or Jan.
  08Preliminary Report of Findings to COA, January
  2009.
• Results of the Assessment will focus the site
  visit.

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Site Visit

• Year 6 of the cycle
• The visit focuses on Common Standards (NCATE unit
  standards), areas of question from Program
  Assessment and confirmation of the Preliminary
  Report of Findings.
• Team of trained Board of Institutional Reviewers
  (BIR). The team will range from 3-8 individuals.

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Accreditation Activities across the Cycle
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Preparing a Biennial Report 2007-08 Green,
Orange, Violet 2008-09 Yellow, Indigo,
Red 2009-10 Orange, Violet, Blue

• Sherrye Smith, Cal Baptist
• Program Entry
• During-the-Program
• (program student outcomes, critical assignments,
  CalTPA)
• Program Exit
• (Exit Survey, Master Teacher Evaluation of
  University Supervisor)
• After the Program
• (First year teaching survey)

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Reviewing the Biennial Report

• Cheryl Hickey, CTC
• Review Biennial Report for 4 things
• Did program submit a BR?
• Did it include aggregated candidate data?
• Were the data analyzed?
• Are program modifications based on analysis of
  the data?

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Preparing Program Assessment
Documents 2007-08 Yellow 2008-09
Orange 2009-10 Red

• Keith Walters, Biola
• Reflect Reality
• Make the process work for your institution
• Look for opportunities to secure buy-in
• Coordinate with biennial reports
• Think about making future revisions

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Reviewing the Program Assessment Documents

• Keith Walters, Biola Jo Birdsell, CTC
• Focus on HOW questions
• Focus on the key elements in the standards
• If programs mirror each other synthesize
• Verify that all evidence is included

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Site Visits 2007-08 BluePrior
system 2008-09 GreenNew Common
Standards 2009-10 YellowRevised system

• The team will use the information from both the
  Biennial Reports and the Program Assessment in
  addition to the interviews with employers,
  graduates, candidates and faculty to make a
  decision regarding each Common Standard.
• CTC staff will attend each review as
  facilitators.

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Site Visits

• Institutions/Program sponsors will receive a
  draft site visit report at the end of the site
  visit.
• The visits for 07-08 (Blue cohort) and 08-09
  (Green cohort) will be conducted under the
  current Accreditation Handbook. Blue and Green
  cohortsno major changes from prior structure.
• Visits with the fully revised system begin in
  09-10Yellow Cohort.

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Site Visits

• The team will use the information from both the
  Biennial Reports and the Program Assessment in
  addition to the interviews with employers,
  graduates, candidates and faculty to make a
  decision regarding each Common Standard.
• CTC staff will attend each review in the role of
  facilitator.
• Institutions/Program sponsors will receive a
  draft site visit report at the end of the site
  visit.

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Post Site Visit

• After the COA makes the Accreditation Decision--
• Follow-up Report (Year 7) addresses any
  stipulations, questions or concerns
• Program Sponsor continues in cohort with
  accreditation activities

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Follow-up Site Visit Report

• Completed and submitted the year after the site
  visit will address
• Stipulations, if any
• Any standards less than fully met
• Questions or Concerns

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Resources

• CTC Web Pages www.ctc.ca.gov
• ? Program Sponsors ? Accreditation
• Biennial Reports
• Program Assessment
• Site Visits