PCard Tips

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PCard Tips

• University of West Florida
• PCard Program

2
Youve printed the PCard Reconciliation Reports
for all the accounts youre responsible for, and
matched each charge with the appropriate
transaction documentation. Youre done with the
reconciliation, right?

• What does the Reference Guide say?
• You should also verify the transactions on the GE
  Capital statement for each account, to make sure
  there arent any additional charges that didnt
  post correctly on Banner.

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You should also verify the transactions on the GE
Capital statement for each account, to make sure
there arent any additional charges that didnt
post correctly on Banner.

• Why?
• Its not likely that a charge could be made and
  not posted to Banner, but it is possible. To be
  on the safe side, its a good practice to verify
  that whats on the GE Capital statement matches
  whats in Banner. That way you know youre not
  paying for any bogus transactions.

4
You should also verify the transactions on the GE
Capital statement for each account, to make sure
there arent any additional charges that didnt
post correctly on Banner.

• How?
• Just take a few minutes to match up the two
  statements. You may have charges on the GE
  Capital statement that post to Banner in two
  different months. If thats the case, and you
  need to hold onto the GE Capital statement, make
  sure its kept in a locked file, because it
  displays the whole PCard account number, which
  needs to be safeguarded.

5
You should also verify the transactions on the GE
Capital statement for each account, to make sure
there arent any additional charges that didnt
post correctly on Banner.

• Thank you for making sure our Pcard program is
  managed in the best, safest and most effective
  way!