The Student Experience

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• The Student Experience
• A Students Journey Through the AgLearn System

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AgLearn Student Interface

• AgLearn is USDAs enterprise-wide learning
  management system (LMS), which manages all
  aspects of training within each agency as well as
  across USDA. Employees will login to AgLearns
  Student Interface to search for available
  training, launch online courses, and record
  completed training activities.

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The Student Experience Roadmap

• Please use this guide as a roadmap to complete
  the Students journey through AgLearn. You will
  start with the Development Plan and then continue
  with Catalog, Course, Learning History and
  finally end with Reports.
• If you get lost during the journey look at the
  top right hand corner of the slide. There, you
  will find a marker showing your exact location on
  the roadmap. For example, if you are reviewing
  information about Learning History, the purple
  Learning History rectangle will be located in the
  corner.
• Now, lets begin the journey. Your first stop
  will be the Development Plan.

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Access the Development Plan
Development Plan

• After a student logs in to the AgLearn System,
  they will be directed to the Development Plan.
  This page displays all of the courses the student
  is enrolled in, but has not completed. From the
  Development Plan, an AgLearn user can
• View courses (both self-enrolled and enrolled by
  a supervisor)
• Launch courses (online components)
• Delete self-enrolled courses (components)
• Review course descriptions (component
  information about the training activity being
  offered)
• Continue to the next slide to learn more about
  the Development Plan

Please note within AgLearn, courses (online,
classroom, or other) are referred to as
Components
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View Components on Development Plan
Development Plan
Click this link to view information about the
component (course).
Click this link to launch the component (online
course only).
Click this button to delete a component (course)
you enrolled yourself in.
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Student Catalog
Catalog

• Catalogs contain components, also known as
  learning activities or courses. Course offerings
  that are available to students in a catalog are
  determined by each individual agency. Students
  can perform the following functions in the
  catalog
• Search for a specific learning activity
  (component) by Subject Area or Title
• List of all courses available for enrollment
• Read a courses description
• Check availability for Student to enroll
• Enroll in a component and add it to the
  Development Plan
• Continue to the next slide to learn more about
  the Catalog

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Search Catalog
Catalog

• Search Criteria The more information you fill
  out about the component you are looking for, the
  more you can narrow down the results . The
  following search fields are on the Search Catalog
  page
• Classification Narrows the list down to the
  broad categories of online courses (Online Only),
  courses offered at specific times (Timed Based),
  and/or physical goods (Documents, Videos, etc)
• Component Type Narrows down the list to the
  specific type of component (i.e. Document, Exam,
  Classroom, Web Based, etc)
• Subject ID Contains Narrows down the list to
  subject IDs containing the specified information.
• Title Contains Narrows down the list to subject
  IDs containing the specified information.
• SKU This is a unique identifier to each
  component in the system. Currently this is not
  being used.

To search the entire course Catalog, simply leave
all fields empty, make sure the Classification is
set to All, and then click the Search button.
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Browse Catalog
Catalog
Click the Browse link to view the Browse Catalog
page. To return to the Search Catalog page,
click the Search link.
Search by Title Enter keywords included in the
courses title and click Go to display a list of
course containing that keyword in its title.
Subject Area ID Click the link with the Subject
Area you want to see a list of courses that are
available in the catalog.
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Catalog Search Results
Catalog
Click this link to view information about the
component.
Click this link to launch the component directly
from the catalog. The component will also be
added to the Development Plan.
Click this button to add a component to your
development plan.
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Complete the Course
Course

• Courses in AgLearn are available for students to
  complete in a variety of ways. Courses may be
  offered in the following formats
• Online Courses
• Instructor-led (Classroom Setting)
• Online Presentations
• Documents
• Video
• Take an Exam
• Upon completing the course successfully, the
  student may view the date of completion, grade,
  and print/email a certificate of completion (when
  applicable) from the Learning History page.

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Learning History
Learning History
After a component (learning activity) has been
added to a Students development plan, the
Student must complete it. To complete the
component follow the instructions outlined in the
course instructions. Whatever the component
type, the successful completion of the component
needs to be recorded as complete in the AgLearn
system. Students cannot record a learning
activity as complete themselves, this can only
be done by a supervisor or training officer.
The Learning History page displays all
successfully completed components (learning
activities/events) that are recorded in the
AgLearn system. It also lists details such as
the instructor and grade for each completed
learning activity/event.
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Review Learning History
Learning History
Click this link to view information about the
component.
This shows when the course was completed by the
student.
This drop down menu lets you sort learning
records by Completion date, Component ID, or
Component Type.
Click this link to print a certificate of course
completion.
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Student Reports
Reports
Reports offer the student a way to generate a
summary of their training information. It is
important to note that Students can only run
reports on themselves, unless they are a
supervisor. If a student is also a supervisor,
they can run individual reports on themselves or
run reports on their supervisees. Continue to
the next slide to learn more about reports.
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Run Reports
Reports

• Click this link to enter the report parameters.
  The following reports are available to students
• Component Requests
• Component Status
• Development Plan
• Learning History
• Learning Hours
• Learning Needs
• Qualification Status
• Student Information
• Tuition

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Run Reports
Reports
Report Options let you customize the format of
your report Sort By determines how you want to
display the reports information List determines
what information will be shown on the
report Report Format is PDF which allows you to
view, print, and save the report Report Title is
the name of the report Mask Student IDs allows
you to show or hide Student IDs on the report
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Run Reports
Reports
After clicking the Run Report button a new window
appears displaying the requested report in Adobe
Acrobat Reader. The report can be saved and/or
printed for record keeping.
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End of the Journey
You have now completed your journey through the
Student Interface of AgLearn. Lets review some
of the stops we took along the way.
The development plan displays all of the courses
the student is enrolled in, but have not
completed.
Catalogs contain course offerings that are
available to students.
The courses in AgLearn are offered in a variety
of different formats.
The Learning History page displays all
successfully completed components (learning
activities/events) that are recorded in the
AgLearn system.
Reports offer the student a way to generate a
summary of their training information.