Ministry Mapping Training

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Ministry Mapping Training

• CBAmerica
• July 2009
• Dr. William Hoyt

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What is Ministry Mapping?

• Also called Envisioning
• Strategic Ministry Planning Process
• Brief History of Strategic Planning
• A company needs to know what business its in
• Mission or Purpose Statement
• Majority of people are visuals
• Vision Statement

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What is Ministry Mapping?

• Brief History of Strategic Planning
• Great Mission and Vision Statements
• No impact
• Mission and Vision Statements dont motivate
• Values motivate
• Clarify and articulate their values

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Two Problems

• Typically Strategic Planning
• Does not start far enough back
• The Christian addition
• We are people of the Book
• Must start with the Bible
• We must start with Core Beliefs
• Does not go far enough forward
• Stops short of goals and action steps
• Annual Plan

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Why Create A Ministry Map?

• To achieve greater ministry effectiveness by
  taking aim and focusing on the target

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Why Create A Ministry Map?

• To create unity around a commonly understood,
  widely supported mission and vision
• The problem with most churches is not a lack of
  vision, but too many visions (Leith Anderson)

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Why Create A Ministry Map?

• To achieve greater effectiveness and satisfaction
  by establishing specific ministry plans and clear
  ministry outcomes

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Why Create A Ministry Map?
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Why Create A Ministry Map?

• The Mapping Process results in
• Core Beliefs briefly stated and effective for
  teaching your people the basic truths upon which
  your church stands and ministers
• Core Values based on your Core Beliefs insuring
  that your church keeps the main things the main
  things
• A sound Biblical understanding of your churchs
  Mission

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Why Create A Ministry Map?

• The Mapping Process results in
• A clear, concise and compelling Vision of what it
  will look like as your church fulfills its
  God-given Mission
• A focus that leads to ministry effectiveness by
  enabling you to evaluate everything you do by its
  contribution to your accomplishing your Mission
  and Vision

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When Is A Good Time?

• At Middle Age
• At the first hint of a plateau
• At the first hint of business as usual
• Before calling a new Senior Pastor
• After achieving a specific ministry goal or
  vision
• At the completion of building, remodeling, or
  expansion project

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Fundamentally Spiritual Process

• We build upon their Biblical beliefs
• We are guided by their core values
• We agree on their Biblical mission
• We bathe the process in prayer
• We seek the Spirits wisdom

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Listening Process

• Listen to God through Scripture
• Listen to God through His Spirit (Prayer)
• Listen to each other
• Listen to knowledgeable and experienced people as
  they lead the process

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The Process

• Takes 6-8 full days
• All day Friday (900 AM 530 PM)
• All day Saturday (830 AM 500 PM)
• Schedule the dates
• Coach them on the Team make-up
• Obtain contact information for Team members

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The Process

• Distribute Primary Teaching Passages and
  Instructions
• Collect their initial attempts at writing Core
  Beliefs
• Create the Ministry Map

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The Process

• Teach the planning process
• SMART Goals
• S
• M
• A
• R
• T

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The Process

• Teach the planning process
• SMART Goals
• Specific
• Measureable
• Aligned
• Results-oriented
• Time-constrained

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The Process

• Create the Annual Plan
• One or two primary SMART Goals
• From Key Measurement Areas
• Conversions
• Attendance
• Assimilation
• Lay Involvement
• Small Group Involvement
• Leader Development
• Tithers

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The Process

• Teach the planning process
• SMART Goals
• Action Steps
• Things you have to do to achieve the goal
• Often expressed in SMART Goal form

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What Are Core Beliefs?

• Clarity begins by understanding what they are
  NOT.
• Core beliefs are not a comprehensive recitation
  of fundamental theological beliefs.
• Core beliefs are not a doctrinal statement
  rehearsing your entire belief system.
• Core beliefs are not your statement of faith.
• Core beliefs are not values. Values flow from
  your core beliefs.

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What Are Core Beliefs?

• Core beliefs are those beliefs that significantly
  impact who you are
• Core beliefs define who you are.
• If someone read your core beliefs and knew
  nothing else about you, they would know who you
  are at your very center.
• If one of your Core Beliefs were not true, was
  changed or removed you would cease to be who you
  are.

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What Are Core Beliefs?

• Core beliefs are the biblical foundation for all
  you do.
• You do what you do because you believe these
  things are true.
• Core beliefs impact, in some way or another,
  virtually everything you do.

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How Do We State Core Beliefs?

• Briefly.
• As simply as possible. These are not
  comprehensive statements articulating the nuances
  of a biblical truth or doctrine.
• Avoid obscure theological terms, Christian jargon
  and churchy language.

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How Do We State Core Beliefs?

• Think street talk, not in any vulgar sense but
  rather in the sense that an unchurched person
  just off the street could readily understand.

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How Do We State Core Beliefs?

• If a word used in stating a core belief would
  likely generate a question, we would want that
  question to be one thats vitally important to
  understand. In other words, a word that creates
  a desired teaching moment is acceptable.

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How Are Core Beliefs Used?

• They are
• The door opener, for further conversation and
  teaching about a vital Biblical truth.

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How Are Core Beliefs Used?

• They are
• The leading edge of declaring a vital, deep and
  often complex Biblical truth.
• Taught through annually.
• They are alluded to whenever appropriate
  throughout the year and in varied settings.

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How Are Core Beliefs Used?

• They are
• Printed and are used a part of the process of
  introducing the church to an inquirer or
  potential member. They would be reviewed as part
  of a new member orientation process.
• Part of a cluster of defining declarations
  your Core Beliefs, Core Values, Mission and
  Vision Statements.

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Core Values

• Not an academic statement listing your entire
  value system
• Identification and articulation of those values
  that significantly impact who you are and what
  you do
• The things that motivate you and shape what you
  do, not what you say

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Core Values

• Ministry principles by which you live
• The things for which you will spend your lives
• The hills you are prepared to die on
• One Core Value per Core Belief
• Briefly stated, more brief than Core Beliefs
• Core Values are what we will do in light of what
  we believe.

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Core Values

• The verbal construct
• Not We believe..., Therefore we value
• We believe, Therefore we will
• Express values in terms of behavior

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Facilitators Position Description

• Assignment
• Create a Ministry Map which will guide the
  Church in its ministry planning and
  implementation over the next three to five years.
  
• The Ministry Map will be the foundation upon
  which the churchs staff (Paid and unpaid, full
  and part time) will build their Annual Ministry
  Plans.

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Facilitators Position Description

• Tasks
• The Ministry Map is comprised of the churchs
  Core Beliefs and Values, Mission and Vision
  Statements,
• The Mapping Team will work together to
• Identify and articulate the churchs Core Beliefs
• Identify and articulate the churchs Core Values
• Clarify the churchs Mission
• Articulate the churchs Vision

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Mapping Team Makeup

• Not less than 5 and not more than 9
• Mixture and Balance of
• Long-timers and relatively new but involved
• Pastoral staff (minimally Senior or Transitional
  Pastor)
• Governing Board Members
• Ministry Leaders
• Systems thinkers
• Wordsmiths

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Mapping Team Makeup

• Personal Qualities
• Cooperative and collaborative
• Verbal people, good with words
• Willing to speak up and lobby for their viewpoint
• Cannot be
• Argumentative
• Domineering
• Judgmental
• Rigid

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Mapping Team Makeup

• Personal Qualities
• Biblically literate (Knowledgeable)
• Theologically astute (Insightful)
• Person who tends to think diagonally
• Sees things from different point of view
• Readily sees alternatives
• Flexible and creative
• Deeply committed to the church
• Happy to be part of the mapping process

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Preparatory Materials

• Primary Teaching Passages
• God
• God the Father
• God the Son
• God the Holy Spirit
• Bible
• Humankind, Sin, Salvation
• Church
• Worship
• Prayer

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Coaching the Process

• Your role is to
• Frame the discussion
• Guide the discussion
• Move the process along
• Develop sense of when to let the discussion go
  and when to cut it off and force a decision
• Emulate Chicago Politics
• Vote early and vote often
• Help them with wordsmithing

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Coaching the Process

• Remember, in the end
• The work must be theirs

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Coaching the Process

• Brevity is mandatory. We will use enough words
  to say it well but not one word more
• Core Beliefs are typically stated in 15 words or
  less
• Core Values are typically stated in 8 word or less

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Coaching the Process

• Great scientific insights are measured in
  paragraphs and pages.
• In 1923 Louis de Broglie provided one of the
  fundamental insights of quantum mechanics in a
  four page paper.
• Einsteins theory of relativity was encapsulated
  in a series of five articles totaling 75 pages.

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Coaching the Process

• By contrast, it seems the great theological
  insights are better measured in pounds rather
  than pages.
• Most people cannot lift much less read and
  understand Aquinas Summa Theologica, Calvins
  Institutes, or Barths Church Dogmatics.

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Coaching the Process

• Avoid wasted words (like that) and superfluous
  adjectives
• Avoid churchy language, Christian jargon,
  unnecessary Biblical or theological words
• State Biblical and theological concepts in words
  that the unsaved, unchurched, untaught and
  uninitiated can readily understand

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Coaching the Process

• Use Biblical and theological words when
• They are the clearest, most accurate and richest
  words we can think of
• The concept is so fundamentally crucial that we
  intentionally want to create a teaching moment

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Coaching the Process

• Whenever possible use present tense, active voice
  verbs
• Avoid verbs like is, and are in favor of
  verbs like wants, loves, directs, frees, calls,
  sends, saves, instructs, etc.
• Avoid laundry lists

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Breakout Session
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Core Beliefs

• Examples of God Statements

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One, Comprehensive Statement

• We believe God, the loving Father, Son and Holy
  Spirit wants all people to be saved.

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One, Comprehensive Statement

• We believe there is one true God Father, Son and
  Holy Spirit as revealed in the Bible.

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One, Comprehensive Statement

• We believe the God of grace and love desires to
  be in relationship with all people.

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Three Statement Model

• God the Father is the creator and sustainer of
  all.
• God the Son, Jesus Christ, purchased our
  forgiveness and frees us to live Christ-centered
  lives.
• God, the Holy Spirit, gifts us with faith and
  empowers us for a life of love and service.

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Four Statement Model

• The only true God lives eternally in community as
  Father, Son and Holy Spirit.
• The Father creates all people for a loving
  relationship with Him.
• Jesus, through His death and resurrection enables
  sinful people to enjoy a life-changing
  relationship with the Holy God.
• The Holy Spirit lives in all Christ-followers
  molding them into His likeness and empowering
  them to serve others.

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Four Statement Model

• The eternal, triune God is
• Father Almighty, Creator and Master of all
• Jesus the Son, the crucified, risen and reigning
  Savior
• Holy Spirit who creates faith, motivates for
  mission and empowers for fruitful service

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Mission Statement

• Your God-given task
• Biblically based
• Unchanging
• Churches do not get to pick their mission
• The Churchs mission is the Great Commission

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Mission Statement

• Therefore go and make disciples of all nations,
  baptizing them in the name of the Father and of
  the Son and of the Holy Spirit, and teaching them
  to obey everything I have commanded you. And
  surely I am with you always, to the very end of
  the age.
• Matthew 2819-20

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Mission Statement

• Many churches simply say, We exist to make
  mature (obedient) disciples.
• Or some other, similar recitation of the heart of
  the Great Commission
• Some want to say it in a specific way that is
  meaningful to them.
• We exist to empower Christ-followers to engage a
  ready world with the hope and joy of Christ.
• We exist to reach the world for Christ, one
  person at a time.

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Mission Statements

• We live to transform lives by following and
  proclaiming Jesus Christ as Savior and Lord.
• Our mission is to help people know Christ and
  grow to be like Him.
• We exist to be a community which enables people
  from all backgrounds to become mature followers
  of Jesus Christ through the power of the Holy
  Spirit.

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Mission Statements

• We exist to equip God's people to do His work in
  His world.
• We exist to carry out the Great Commission, live
  out the Great Commandment, and serve the Great
  Commander.
• We are a family of faith, lovingly adopting lost
  children.

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Vision

• Vision for ministry is a clear mental image of a
  preferable future, imparted by God to His chosen
  servants, based upon an accurate understanding of
  God, self and circumstances. - George Barna
• Vision is a word picture of what it will look
  like when you accomplish your mission

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Vision Statement

• Flows from and is consistent with your
  foundational beliefs, core values and mission
• More specific, more distinctive and more unique
  than a mission statement
• Brief
• Understandable without interpretation

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Vision Statement

• Church must have a single, clear, concise,
  widely-known, broadly accepted Vision
• A good Vision is compelling

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Vision Statements

• We will be the church of choice for the
  educational community in Benicia and its
  environs.
• We envision our congregation as a thriving body
  of believers, producing an ever-increasing number
  of disciples who follow Christ in faithful
  obedience and joyful service.

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Vision Statements

• Ten percent of Prior Lakes population will be in
  weekly contact with our church where they will
  become partners in Gods plan to shape our
  community, country and world.
• We envision a growing movement of transformed
  people reshaping the culture to reflect Gods
  heart.

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Vision Statements

• Our Vision is to be a community of people who
  love Christ, live like Christ, serve Christ and
  share Christ.
• We see FBCP in the heart of the community with
  the
• Sanctuary filled with worshippers
• Building filled for Gods purposes
• Community filled with transformed lives and
• World filled with disciples who share Christs
  love.

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Transformational Vision
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The Value of Vision

• Vision has value only when it
• Shapes our thinking
• Aligns what we do
• Focuses our efforts
• Helps Keep the Main Thing the Main Thing
• Results in the making of mature disciples
• The Missing Catalyst Transformational Vision

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Transformational Vision

• Dramatically, fundamentally changes churchs
  behavior
• Shortens the distance between the idea and the
  implementation
• Transforms the church
• From inward focus to outward focus
• From a culture of activity to culture of
  effectiveness
• From a Country Club to Missional Outpost
• From merely having the form of Godliness to
  living in His power (2 Timothy 35)

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Transformational Vision

• The Transferrable Nature of Transformational
  Vision
• For years I have taught, A churchs vision is
  unique.
• Now I believe that vision can be transferrable
• Each churchs uniqueness is expressed in how it
  achieves that vision.

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Transformational Vision

• Three Areas
• Outreach
• Evangelism
• Disciple-making
• Disciple-making obvious since that is the Mission!

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Transformational Vision

• Outreach and Evangelism
• Many see them as separate and unique
• Others see them as interchangeable

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Transformational Vision

• They are NOT interchangeable
• Outreach is just as its name implies reaching
  out
• A systematic attempt to provide services beyond
  conventional limits, as to particular segments of
  a community an educational outreach to
  illiterate adults.
• Evangelism is the communication of the Good News
  resulting in conversions

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Transformational Vision

• Outreach without evangelistic results is
  incomplete
• And evangelism without outreach is ineffective
• The Biblical case for both
• Matthew 516
• Acts 242-47
• I Peter 212

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Matthew 516

• In the same way, let your light shine before men,
  that they may see your good deeds and praise your
  Father in heaven.
• Matthew 516

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Acts 244-47

• All the believers were together and had
  everything in common. Selling their possessions
  and goods, they gave to anyone as he had need.
  Every day they continued to meet together in the
  temple courts.

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Acts 244-47

• They broke bread in their homes and ate together
  with glad and sincere hearts, praising God
  and enjoying the favor of all the people. And the
  Lord added to their number daily those who were
  being saved.

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Acts 244-47

• They broke bread in their homes and ate together
  with glad and sincere hearts, praising God
  and enjoying the favor of all the people. And the
  Lord added to their number daily those who were
  being saved.

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Acts 244-47

• All the believers were together and had
  everything in common. Selling their possessions
  and goods, they gave to anyone as he had need.
  Every day they continued to meet together in the
  temple courts.
• Sacrificed for the sake of others
• Were generous toward those in need

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1 Peter 212

• Live such good lives among the pagans that,
  though they accuse you of doing wrong, they may
  see your good deeds and glorify God on the day he
  visits us.

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Transformational Vision

• The wedding of Outreach and Evangelism in
  practice
• Bayside of Granite Bay (Sacramento), CA
• Good works
• Produces good will
• Giving opportunity for the Good News!

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Formatting Transformational Vision

• Six specific goals in three categories
• Outreach (1)
• Evangelism (1)
• Disciple-making (4)

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Outreach (Good Works)

• Various ways to state the goal
• Individual Mobilization or Event based approach
• Can be a combination of both approaches
• Individual Mobilization
• Number or Percentage of people involved
• Number of people/families impacted
• What does impact look like?

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Outreach (Good Works)

• Event Based Approach
• Volunteer in community
• Community improvement projects
• Adopt a school
• Car Care for Single Moms, Widows
• The Externally Focused Church Rusaw and
  Erickson (Group Publishing)
• 99 Innovations

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Evangelism (Win People to Christ)

• We will achieve a minimum of __ of adult
  conversions in 2009.
• The minimum to 10 of average weekly worship
  attendance
• Adult converts
• Partnering with God in the Great Work of
  Evangelism
• Pray
• Plan
• Work

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Disciple-making

• Increase the number or percentage of people in
  each of the following four categories
• Category One In crease by a minimum of _____
  those attending worship regularly
• You define "regularly"

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Disciple-making

• Increase the number or percentage of people in
  each of the following four categories
• Category Two Increase by a minimum of _____
  those participating in the life of a Small Group
  in the context of your church.

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Disciple-making

• "Small group" is any group that provides its
  participants with the following
• Fellowship and mutual care
• Accountability
• Opportunity or encouragement in ministry or
  mission involvement
• Growth in Biblical understanding and application
• Growth in the discipline of prayer

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Disciple-making

• Increase the number or percentage of people in
  each of the following four categories
• Category Three Increase by a minimum of _____
  those regularly involved in some form of Ministry
  or Mission
• Ministry - on campus, church based, primarily for
  the people of the church
• Mission - off campus, in the community, in the
  world, primarily for people who are not yet part
  of the church

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Disciple-making

• Increase the number or percentage of people in
  each of the following four categories
• Category Four Increase by a minimum of _____
  those who have directly contributed to at least
  one person coming to Christ in the last 12 months
• "Directly" means actual, personal relationship
  and influence of some kind in that person's life
  and decision.
• Single convert will most often be attributed to
  multiple people.

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Action Plan
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Two Step Process

• Establish SMART Goals
• List the Action Steps required to achieve each
  goal

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Goal Setting

• Establish church-wide SMART Goals in each Key
  Measurement Area
• Conversions

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Goal Setting

• Establish church-wide SMART Goals in each Key
  Measurement Area
• Conversions
• Attendance
• Assimilation
• Lay Involvement
• Small Group Involvement
• Leader Development
• Tithers

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Goal Setting

• Typically at least one SMART Goal for each
  Measurement Area
• Every staff person (paid, unpaid, full or
  part-time) and ministry will establish SMART
  Goals that contribute to the church-wide goals
• Lead them in establishing one SMART Goal
• Typically conversions
• Review, critique and refine their work on the
  remaining goals

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Create Action Plan

• Action Plan consists of the Action Steps required
  to achieve their SMART Goal
• If the Action Plan is too detailed it will be
  counter-productive
• But must be detailed enough to cover all the main
  activities required

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Create Action Plan

• The creation of a System is often a basic Action
  Step in an initial Action Plan
• Focus them on no more than three systems in one
  Ministry Year
• Foundational Cluster
• Evangelism
• Assimilation
• Lay Involvement

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Create Action Plan

• Action Steps are often expressed in a SMART Goal
  format
• Sometimes soft on the Results-oriented
  requirement since the results are included in the
  Goal itself

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Breakout Session

• Establish a Goal
• Create your Action Steps to achieve the Goal

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