HR Partners

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HR Partners

• April 2008

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Introduction

• Agenda
• Legislative Update
• Working Offsite Policy and Agreement
• Changes to the FMLA
• Changes to the State Standards of Conduct Policy
• EWP Updates and ARMICS

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ValueOptions
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Health Benefits Flexible Reimbursement
Accounts
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Health Care Terminology

• Premium monthly amount to have coverage
  deducted pre-tax from payroll
• Co-payment fixed amount you pay for a specific
  activity (i.e., doctors appt.)
• Deductible amount you pay first, before
  insurance pays
• Co-insurance percentage you pay after paying
  your deductible

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Eligible Dependents

• Who may be covered?
• Full-time faculty or classified employee
• Legally married spouse of employee
• Unmarried dependent children until the end of the
  year in which they turn age 23 (receiving over
  one-half support from employee living at home
  or away at school)
• Unmarried biological or adopted children
• Unmarried stepchildren living full time with
  employee in parent-child relationship and
  dependent based on IRS standards
• Other children, if in court-ordered custody of
  the employee

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Disabled Dependents

• At the end of the year in which your dependent
  child turns 23, he/she will be dropped from your
  health insurance
• We will send a notice to you and your child in
  the fall
• If your child is disabled
• You must work with Anthem before December 31 of
  that year to certify the disability and be
  approved for continuing coverage
• Anthem will require periodic review of disability
  status

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Flexible Reimbursement Accounts (FRAs)
Use pre-tax dollars to be reimbursed for eligible
expenses

• Dependent Care Expenses
• - Child or adult care
• - 5,000 maximum married filing jointly or
  single w/children
• - 2,500 maximum married filing separately
• Medical Care Expenses
• - Must be medically necessary and IRS eligible
• - 5,000 limit

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Medical Reimbursement Account

• Can be reimbursed for certain over-the-counter
  expenses, including
• Allergy remedies
• Antacids
• Cold remedies
• Pain remedies
• Eye products
• Contact lens cleaning solution
• Reading glasses
• Nicotine gum or patches for smoking-cessation
  purposes

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Life Events

• Outside of Open Enrollment, only way to make
  changes is through qualifying mid-year (life)
  event
• Can change plan, add/drop expanded coverage with
  life event
• Must make changes within 31 days of event
• Effective 1st of month following receipt of form
  or E-direct change
• Exception - newborns added effective 1st of month
  of birth ineligible dependents dropped 1st of
  month after event

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(No Transcript)
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Wellness Benefits

• Wellness or preventive checkup
• No co-payment or co-insurance
• Gynecological exam
• Prostate exam
• No deductible applies
• No co-payment or coinsurance for well child
  services
• No co-insurance for routine wellness labs, shots,
  and X-rays
• Note remind your doctor to code this as a
  wellness visit

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Explanation of Benefits

• You should receive an Explanation of Benefits
  (EOB) from the appropriate plan administrator
  after a claim has been filed
• Review your EOB for
• Accuracy of the claim
• Cost(s) for which you are responsible

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Prescription Drug Benefit

• Network retail pharmacy
• up to 34-day supply
• Tier 1 (typically generics) 15
• Tier 2 (typically mid-cost) 20
• Tier 3 (typically high-cost) 35

• Mail service pharmacy
• 90-day supply
• 30
• 40
• 70

Medco Health Solutions is plan administrator
www.medcohealth.com
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Out-of-Network

• If you go to an out-of-network provider

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Open Enrollment Dates

• Open Enrollment for Health Care and Flexible
  Reimbursement Accounts is April 16 to May 16
• Any changes will be effective July 1

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EPIC

• Employee Premium Increase Credit
• 3 for employee only
• 6 for employee plus one
• 9 for family
• For example, cost of COVA Care Basic for Single
  coverage
• 44 a month
• Minus 3 EPIC
• Employee pays 41 a month

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Health Care Premiums effective July 1, 2008
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Dental Benefit Changes

• Maximum dental benefit increases to 2000
• Basic dental
• Expanded dental
• Dental deductible of 50 per member up to 150
  per family
• Does not apply to preventive or orthodontic
  services
• Orthodontic lifetime maximum increases to 2000

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Future Moms

• Enroll in Future Mom prenatal program during the
  first trimester and complete program
• COVA Care will waive the 300 maternity hospital
  stay co-payment

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Open Enrollment Actions

• Take no action if you want to stay with same
  health plan, same coverage options, and same
  level of membership
• Add or drop COVA Care additional coverage options
• Enroll in High Deductible Health Plan (HDHP)
• Add or remove dependents
• Waive coverage
• Enroll (or re-enroll) in Medical or Dependent
  Care Flexible Reimbursement Account
• Current FRAs end on June 30, 2008
• Must re-enroll in FRAs to continue coverage

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Benefits Contact Information

• Questions?
• E-mail benefits_at_vcu.edu
• Call HR Operations at 827-1770

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BREAK TIME
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Overview of Work/Life Resources
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What is Work/Life Resources?

• A VCU program administered through Human
  Resources that offers our diverse population
  help in balancing the daily challenges of
  personal, work, and family life.

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Work/Life Resources Services

• Elder Care
• Child Care
• Employee Discounts
• Lunchtime Seminars
• Relocation Assistance
• Retiree Roster
• Grief and Loss Information
• Quarterly Newsletter

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Elder Care

• Resources in the Richmond area, across Virginia,
  and throughout the United States
• Elder care education and support groups meet
  monthly on both campuses
• Partnership with VCU Medical Centers Geriatric
  Services

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Child Care

• ChildSavers a private non-profit,
  community-based agency that searches for family
  day care providers and child care centers
• Sitter Roster
• Child care discounts
• Nanny listings
• Resource List for Expectant and Postpartum
  Parents
• VCU and Richmond-area summer camps

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Other Employee Discounts

• Discounts for area security systems, mortgages,
  contact lenses, AAA, car rental, cell phones,
  theme parks, fitness centers and more!
• Equifax Identity Theft Insurance protect
  yourself!
• Travel Program upcoming tours to Hawaii
  (September) and Paris (November)

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Lunchtime Seminars and Activities

• Variety of topics
• Buying Your First Home
• The Psychology of Spending
• Eliminating Debt
• NEW Employees who participate in or are
  eligible for state benefits can be
  reimbursed at 50 for the cost of the
  class

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Relocation Assistance

• Relocation Packets available for search
  committees to send prospective faculty and staff
• Dual Career Services a program to assist new
  faculty and staff partners in identifying career
  opportunities in the Richmond area

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More Work/Life Services Resources

• Retiree Roster a list of retired employees
  available for short-term assignments
• Grief/Loss information to share with employees
  who have suffered a tragedy or loss
• Quarterly Newsletter new seminars, discounts,
  and services highlighted

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This program is for you . . .

• What would help you and your employees achieve a
  Work/Life balance?
• Fill out the questionnaire in the packet and
  return it to me
• Debbie Fitzgerald
• VCU Work/Life CoordinatorP. O. Box 842511
• E-mail dmfitzge_at_vcu.edu or call me at 828-1521
  with your suggestions and comments.
• Web http//www.hr.vcu.edu/worklife/index.htm

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Overview of CommonHealth
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Personnel Administrator Certification
Learning / Growth / Compliance / Contribution
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PAC Your Bags!

• What does a Personnel Administrator (PA) do?
• Model integrity, honesty, and ethical behavior
• Develop competency and expertise in HR policies
  and processes
• Advise supervisors and employees
• Listen, problem solve, communicate

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PAC Your Bags!

• Why is the PA role challenging ?
• Sheer numbers of employees with whom you
  communicate
• Volume of transactions and the need to ensure
  accuracy in a changing environment
• The need to work with a variety of employee and
  supervisor customers with varying levels of
  skills, especially interpersonal communication

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PAC Your Bags!

• Why is the PA role more challenging today?
• The work is more complicated, detailed, and
  compliance oriented
• New processes roll out faster and faster with
  system enhancements
• Steeper learning curve as the University gains
  more automation

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PAC Your Bags!

• What tools do you use to enhance your skills?
• Develop awareness of who we serve and what their
  needs are (workforce planning)
• HR website and communications
• Resource materials as desk references
• Training training training!

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PAC Your Bags!

• Personnel Administrator Certification (PAC)
  Program July 1, 2008
• Provides you with critical skills needed for your
  PA role - through required and elective courses
• Requires manager approval to help ensure
  appreciation of your PA role
• Confirms that your learning is valued by the
  administration, which has provided funding for a
  recognition bonus upon completion

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Contact Information

• Questions?
• E-mail traindev_at_vcu.edu
• Call Training Development at 828-0179