GCRA Competitive Crew Team Meeting

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GCRA Competitive Crew Team Meeting
March 31, 2003
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Agenda

• New Member Mentor Program Liz Hamilton
• Speakmon Recap Paul Denney
• Progress Toward Vision 1 Liz Hamilton/Ryan
  Briggs
  
• Boat and Rower Classifications Janice Karnes
• Personal Trip Accounts Heather Smith
• Midwest Master Regatta Scott Dybiec
• Winter Workout Review All
• Breakout Sessions All
• Spring and Summer Workouts Scott Dybiec
• 2002/3 Equipment Purchases

645pm 655pm 705pm 715pm 725pm 740pm 8
00pm
810pm 830pm 845pm
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2002 Equipment

• 2002 Equipment Committee Recommended new
  lightweight 4 purchase
  
• Could not agree on purchase
• Dogs purchase Nellie Bly
• Recommendation lost with 10,000 question to
  membership
  
• If GCRA had 10,000 to spend for additional
  boats, how would you suggest spending it?
  
• 15,000 collected in Usage Fees in 2002
• 11,000 never used
• 4,000 miscellaneous repairs
• Past accumulation of general purpose funds of
  14,000
  

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2003 Equipment Committee Recommendations

• 35,000 budget
• Maintenance 4000
• New Shells and Oars
• New Touring Boats 20,000
• Used Heavyweight 1x 3000
• Used Lightweight 1x 3500
• Used Lightweight 4 6000
• Used Heavyweight 4 5500
• Used Racing 8 4000
• Used Sweep Blades 1200
• New and Used Sculling Blades 1520
• Sell
• Mars
• Dirigo 1x

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Equipment Recommendations and Allocated Funds
Mars Dirigo 1x
Sales 4750
Maint 4000
Sculling 1520
Sweep 1200
2003 Equip Fund 23,000 projected
Ltwt 1x 3500
Hvwt 1x 3000
Racing 8 5,500
Heavyweight 4 5,500
Lightweight 4 6,000
Accumulated GCRA general purpose acct 14,000
Touring Shells 20,000
2002 Unused Equip Fund 11,000
2003 Equipment Committee Recommendations
Equipment Funding Plan
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Midwest Masters Regatta

• Proposed and agreed to over 3 Midwest conference
  calls and numerous emails
  
• Scheduled June 7th in Columbus
• 1 day event, no stay over for Midwest Crews
• USRowing registered
• Novice, Rec, Composite and Competitive Events
• Launches available for coaches
• Medals and T-shirts
• 1000m, 500m, and stake events
• Unpublicized, except for TRRA, WRRA, Ann Arbor
  and GCRA

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MMR Venue

• Denied use of Griggs by Columbus Recreation and
  Parks
  
• Three alternatives exist
• Work with RP to reconsider Griggs
• Hoover
• Downtown
• RP letter
• One of the purposes of the Marine Event permit
  process is to ensure that the public waterways
  always remain open for the use and enjoyment of
  the public at large. Special privileges may be
  granted for use of a section of reservoir only
  when it will not significantly impact the
  publics use. The normal guidelines are not to
  schedule regattas on holidays or weekend days
  during the peak public boating season of May 1st
  to October 1st.

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Downtown
Disadvantages No docks or launches No straight 1
000m Shell and trailer storage during Arts Festiv
al

• Advantages
• Flat, protected water
• Exciting weekend, Columbus Arts Festival
• Land facilities provided
• Port-o-pots, food, drink, entertainment
• Spectators galore
• Promotion of downtown

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Downtown Course during Festival
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Downtown Course (cont)
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Scott Dybiec 2003 Outlook

• Make competitive rowing a GCRA-recognized and
  supported program and get a rower development
  program off the ground
  
• Get a Midwest Masters regatta started
• Capital Improvements
• Pay off the Bly
• Update riggers on the Passage
• Competition
• Make the finals at Nats in a sculling event
• Make the finals at Nats in an 8 event

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GCRA Supported Rower Development Programs

• Presented outline of needs and made straw man
  recommendation to Officers/Trustees
  
• Discussed Visions 1, 2, and 3 and unique
  competitive equipment requirements
  
• In the hands of trustees
• Issues Equipment, Finances, Leadership
• Working Group needed
• Define viable alternative organization and
  financial accounting structures to support
  competitive rowing
  
• Develop a transition plan to new organization

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2002 Competitive Landscape
Witt
Dogs
eMales
H3W
Indep
Lopez/Arnold
Dybiec/Rooney
Trefethern
Lothrop
Passage, Bly
Welling DS4
Glance, DS4, Burch
Burch
Equip Pool
Web e-mail list
Shells Oars
Trailer/Truck
Dues Acct
Equip Storage
Regatta Schedule
Boathouse Facilities
Launches Motors
Trip Accting
Fundraising
Officers Trustees
Cox Boxes
Regatta Logistics
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Possible Future Competitive Org
Coaches Board
Head Coach
Witt
Dogs
eMales
H3W
Indep
Lopez/Arnold
Dybiec/Rooney
Trefethern
Lothrop
Competitive Infrastructure
Web e-mail list
Trip Accting
Regatta Logistics
Fundraising
Dues Acct
Equip Pool
Regatta Schedule
Trailer/Truck
GCRA Infrastructure
Shells Oars
Boathouse Facilities
Equip Storage
Officers Trustees
501c(3)
Cox Boxes
Launches Motors
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Capital Improvements

• Dogs/Competitive Crew Account
• Euro-style riggers for Passage (1880)
• Pay off the Nellie Bly (6500)
• GCRA Equipment Fund
• Used racing DL4 (6000)
• Used racing DS4 (6000)
• Sell Mars (3000)

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Competition

• Consistent sculling coaching, racing in 1x, 2x
  4x
  
• Heavy technique work starts in the winter,
  continues spring
  
• Body out of bow
• Improved body preparation
• Circle finishes
• Individual tweaks
• Fitness and Water Workouts
• Best ever winter workout turnout and performance
• Full morning practices with new Griggs hours
• Bigger pool of Masters athletes covering more age
  categories
  
• B2D still the best predictor of race day success

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Crew Accounting
Personal Trip Accounts
Crew Equipment Account

• Purpose Pay ahead for trips and related expenses
  (excluding hotel)
  
• Reasoning Always a positive balance
• Its your money
• Balance always between 0 and 100

Purpose Capital equipment purchases
Reasoning Meet unique equipment requirements
Source Fundraising, dues
Its the crews money
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Team Operations

• Ryan Briggs, Regatta Logistics Truck/trailer,
  regatta registration, load/unload
  
• Jeff Hoffman, Treasurer Equipment Fund
• Captains
• Liz Hamilton, Roster Manager
• Maria Esway, Trip Lodging and Car Assignments
• Janice Karnes Maria Esway, Trip Food
• Yianni, Uniforms
• New Roles
• Personal Trip Account Manager
• Dues Hardship Committee Yianni, Liz, Scott

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Rower Development at GCRA

• Demonstrated interest and need for organized,
  coached practices
  
• 20 interested in Randy Trefetherns proposed
  Intermediate Program
  
• Reservoir Dogs, eMales, H3W, Swartz program
• Commonly acknowledged gap between LTR and
  follow-on programs
  
• First meeting April 9th right here

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Vision 1 A GCRA-sponsored Competitive Program

• A competitive rowing subgroup of GCRA recognized
  financially and organizationally by GCRA
  
• Mission to promote competitive rowing
• Dove-tailed with a competitive development
  program
  
• All members GCRA members
• Dedicated coaching
• Dedicated equipment supporting competitive rowing
  not applicable for club purposes, e.g. racing 8
  
• Financially supported by members through
  fundraising and dues.
  
• Discussion

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Vision 2 A New Organization

• Model Chris Swartz Columbus Rowing Club
• USRowing registered
• No requirement to be members of GCRA
• Organization pays into GCRA General Fund
• Lease equipment, buy equipment
• No reliance on GCRA for equipment

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Vision 3 A Loosely Affiliated GCRA Subgroup

• Reservoir Dogs model
• Mission to promote competitive rowing
• Dove-tailed with a competitive development
  program
  
• All members GCRA members.
• Use club equipment.
• Volunteer coaching
• Owns equipment supporting competitive rowing
• Financially supported by members through
  fundraising and dues.
  
• Basic support provided through GCRA
• Discussion

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Two Competitive Tracks
Nov
Dec
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Winter
Spring
Summer
Fall
Cuyahoga Ohio Speakmon Charles Licking Mario
Keystone Chicago Sprints Can. Henley Diamond St
ate
Nationals
Cinci Erg Sprints S.D. Crew Classic Power Shack
Erg Challenge
Dogwood Stonewall
5
4
3
2
Practices Per Week
1
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Critical Success Factors

• Governance model and vision, incl. support for
• new rower development
• competitive crew development
• Coaching
• Competitive Dues and Crew Budget Accounting
• Team Operations
• logistics, communication
• Its a people problem

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Activities Necessary For a Healthy Competitive
Program

• Financial
• Fundraising
• Treasury
• Dues
• Trip Accounting
• Communication
• Roster
• Web Site
• Email List
• Recruiting
• Annual Awards
• Social Gatherings
• Team Meetings
• Helping to Organize local regattas
• Public Relations
• Post-race summaries

• Logistics
• Reservations, Hotel/Car Assignments
• Regatta Registration, Entries and Fees
• Trailer Driving/Loading/Unloading
• Truck/Trailer Maintenance
• Scheduling Equipment
• Trip Planning and Regatta Schedule
• Gym Group Arrangements
• Coaching and Rowing
• Workout Design and Exec
• Tracking Results and Progress
• Video Shooting and Reviews
• Seat Racing
• Caprtains Duties
• Oar and Shell rigging maintenance
• Equipment Repairs

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GCRAs Support

• GCRA supports competitive rowing
• erg, cox boxes, launches, motors trailer
• racing shells
• equipment fund
• Competitive crews have bought, rented and leased
  equipment to fill their additional needs
  
• H3Ws lease of Wellington DS4
• Masters Men purchase of Burch
• Swartz rental of UA shells
• Dogs purchase of Bly, Passage and renting OSU 8
• GCRAs by-laws only require support for the
  Speakmon and LTR

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Unique Competitive Crew Equipment Requirements

• Racing level
• typically newer equipment in excellent condition
• Dedicated and prioritized access
• Sized and rigged properly for crew weight and
  height
  
• Lightweight heavyweight hulls
• Oarlock heights
• Oar load and rigger spread settings
• Foot stretcher shoe sizes

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Equipment Mgmt Processes