Steps to Computerize a Small Office

1
Steps to Computerize a Small Office

• By Ludmyla SolyarICS 101

2
Why is Automating Your Business" Important?

• Easier management and growth you can focus on
  perfecting your product or services and processes
  while employees do the day-to-day tasks.
• Hire staff with relatively little experience,
  they simply follow the tasks outlined in your
  "Business Operations Manual".
• Focus on marketing and sales.
• Focus on "Big Picture" things instead of being
  overwhelmed by repetitive daily tasks.

3
How Do I Start Automating My Business?

• Determine Growth
• How large you would like your business to be in 1
  to 3 years.
• Create an Organizational Chart for Your
  Company
• Create a "Business Operations Manual"
• Use and Maintain Your Business Operations Manual

4
Create a "Business Operations Manual"

• Organizational Chart
• Human Resources
• Products Services
• Sales Policies and Procedures
• Advertising Promotion
• Customer Service Policies and Procedures
• Reports Records (business reports, keeping
  records, etc.)
• Maintenance Repair
• Legal Matters 

5
Organizational Chart
6
How to Upgrade the Existing Business?

• Identify the parts of your business you can most
  effectively computerize.
• Improve and streamline those parts of your
  business for greater efficiency even before you
  start computerize them.
• Evaluate and select the most effective and
  appropriate computer system components, and
  manage the transition from the old system.

7
Small Business Network
8
Virtual Private Networks(VPN)

• What is a Virtual Private Network?
• Network access, that communicates "securely"
  over a public network.
• Technology for the Mobile Workforce.
• Security using encryption techniques
• What are the advantages of using VPNs?
• Cost Savings
• Security
• Mobility
• Scalability
• Compatibility with Broadband Technology

9
Business-Class Wireless Networks

• Maximize Your Wireless Network
• Lower Costs
• Wireless Security
• Open standards
• Wi-Fi Protected Access (WPA2)
• Wired Equivalent Privacy (WEP)
• Proprietary Technology
• NetGears AutoCell
• Access Point transmit power limited to the most
  distant PC

10
Voice overInternet Protocol

• Converged IP Networks
• Converged networks are designed and conditioned
  to regulate and prioritize data traffic by Type
  and Demand.
• Voice and data are converged and managed over a
  single network.
• Ideal for the small to medium business, sharing
  one network infrastructure for voice, data, and
  Video traffic.
• Voice over IP (VoIP)
• Digital packet switched technology which replaced
  traditional analog telephone circuits.
• More efficient, lower cost, highly mobile
  services.

11
The Grand Results of Your Efforts
12
Summary

• What does Automating Your Business mean and how
  to start.
• Organizational Charts for Your Company.
• The Importance of a Business Operations Manual
  and its components.
• How do I Computerize my Office and Set up the
  Network.
• List of References and Recommended Resources.

13
Recommended Resources

• BizManualz.com - pre-written policies, procedures
  and forms
• Recommended Book - The E-Myth by Michael Gerber
  (http//www.amazon.com) - discusses creating an
  organizational chart and a Business Operations
  Manual.
• Recommended Book - How to Make Your Business Run
  Without You by Susan M. Carter (www.amazon.com) -
  provides in step-by-step detail the process of
  creating a Business Operations Manual.
• http//www.smallbusinesscomputing.com
• http//www.knowledgestorm.com/sol_summary_79846.as
  p
• http//www.netgear.com/applications/business/netwo
  rks

14
Web Site Citations

• MLA Style
• NETGEAR, Inc. Business Networks. 1996. 20 Apr.
  2006 lthttp//www.netgear.com/applications/business
  /networks.phpgt.
• APA Style
• NETGEAR, Inc. (1996). Business Networks.
  Retrieved Apr. 20, 2006, from http//www.netgear.c
  om/applications/business/networks.php
• CBE/CSE Style
• Business Networks. Internet. NETGEAR, Inc.
  c1996 cited 2006 Apr 20. Available from
  http//www.netgear.com/applications/business/netwo
  rks.php
• For more examples and comprehensive discussion of
  CBE/CSE formats, see http//www.councilscienceedit
  ors.org/publications/citing_internet.cfm
• The address http//www.netgear.com/applications/b
  usiness/networks.php

15
Web Site Citations

• Web Site Citations
• MLA Style
• KnowledgeStorm,Inc. KnowledgeStorm. 2001. 29 Dec.
  2006 lthttp//www.knowledgestorm.com/gt.
• APA Style
• KnowledgeStorm,Inc. (2001). KnowledgeStorm.
  Retrieved Dec. 29, 2006, from http//www.knowledge
  storm.com/
• CBE/CSE Style
• KnowledgeStorm. Internet. KnowledgeStorm,Inc.
  c2001 cited 2006 Dec 29. Available from
  http//www.knowledgestorm.com/
• For more examples and comprehensive discussion of
  CBE/CSE formats, see http//www.councilscienceedit
  ors.org/publications/citing_internet.cfm
• The address http//www.knowledgestorm.com/