eAYSO for Treasurers

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eAYSO for Treasurers
www.eayso.org
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Target Audience

• Section/Area/Region Treasurers
• Section/Area/Region Auditors
• Regional Commissioners
• Area Directors
• Section Directors

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Learning Objectives

• How to see your regions invoices
• How to pay the NSTC
• How to see NAP reports
• How to process dropped players
• How to establish account settings
• How to configure eAYSO to allow parents to pay
  regional fees online
• How to configure region payment settings

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eAYSO User Help

• User Guides www.eayso.org
• Section Conf. slides www.soccer.org
• Questions Email us at eaysosupport_at_ayso.org or
  call 866.588.2976
• eAYSO Lab

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• All eAYSO Users Must
• Get a user name and password
• Complete an application online (even if they have
  a volunteer record with AYSO ID)
• 3. Be granted access rights by the RC

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Review NSTC Invoices
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About Invoices

• Invoices are created automatically every night
• Invoices are created for the of players
  registered during that day
• Invoice is due in 30 days

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Click On Region Invoices
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Displays Registration invoices
Select to view Invoices from other Seasons
Displays Unpaid Invoices
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Displays other types of Invoices
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Displays Invoices for other areas
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Click on Invoice name to see detail
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Pay NSTC Invoices
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Designate UNPAID invoices to be paid
Then click here
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Review selected invoices total amount
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Click here to print
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- Print 2 copies of this document.- Write a
check payable to AYSO for this amount.- Mail the
check AND the remittance advice to the NSTC-
Keep the 2nd copy of the remittance advice with
your regional records for support.
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Review NAP Reports
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Select Treasurer Region Reports
Click on Report name
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Click on Open or Save
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Click on on Printer icon to Print
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Credit for Dropped Players
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• DROPPED
• Player dropped before invoice is paid
• Fee deducted from original invoice
• Player is dropped for the season Credit invoice
  created
• Just pay adjusted invoice amount
• PENDING
• Player dropped after invoice has been paid
• Player is pending for the season Credit invoice
  is not yet issued
• Treasurer or RC must Request NSTC credit print
  NCFR RC signature mailed to NSTC Finance
  dept.
• Finance dept. verifies and approves
• Credit invoice is created

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Original Invoice Amount
Number of Players
Dropped Players
Balance Due
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Registrar drops a player
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Total Players on all invoices
Total Amount Due
Total Players Originally
Players Paying For
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Original Number of Players
Original Invoice Amount
Dropped Players
Adjusted Balance Due
Link To Credit Invoice
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Process Dropped Players(Request NSTC Credit)
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Process Dropped Players(Request NSTC Credit)
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Players who have been dropped by the Registrar
and for whom the NSTC fee was previously paid
AUTOMATICALLY appear here!
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If a player meets the requirements for a credit
check here and click SUBMIT
Dropped Player Credit Requirements 1. Player has
been registered2. Region has paid the NSTC
fee3. Player has not practiced or played in ANY
games
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Click here to open print NCFR
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This must be signed by the Regional Commissioner
and MAILED to the NSTC
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Update Region Account Settings
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Click on Treasurer Account Settings
Complete the rest of this information
Complete the rest of this information
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Scroll Down
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Click Add when finished
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RIF gets updated
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Accepting On-line payments from Parents
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• Use of the on-line payment feature of eAYSO is
  purely voluntary
• Fees collected through on-line payments will go
  directly to a Regions Bank account and not to
  the NSTC
• New vendor - NOVA
• If your region wants to participate, contact
• Donna Marini, Relationship Manager
• donna.marini_at_novainfo.com, 714.228.7725

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Configure Region Payment Settings
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• Important!
• Region payment settings ONLY applies if your
  Region uses the online payment feature of eAYSO
• This is because you only need to provide online
  discounts to parents if you offer the ability for
  them to pay online

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Click on Treasurer - Region Payment Settings
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Enter desired early registration discount
Enter START and STOP dates you want the discount
to be valid
Enter start and end dates for early registration
You can also enter multiple child discounts!
Enter multiple child discounts with start end
dates
Enter multiple child discounts with start end
dates
Enter any other special fees
Click Submit to save
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• All AYSO checking accounts require two signatures
• Credit cards, debit cards, and bank cards are not
  authorized for use by Regions
• Financial Auditors have access to the same eAYSO
  functions as the Treasurer

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eAYSO for Treasurers

• QUESTIONS?
• Contact us
• eaysosupport_at_ayso.org
• 866.588.2976