FRBR and Cataloguing Rules: Impact on IFLA

1
FRBR and Cataloguing Rules Impact on IFLAs
Statement of Principles and AACR/RDA

• by Barbara B. Tillett
• FRBR Workshop
• Dublin, Ohio
• May 4, 2005

2
Functional Requirements for Bibliographic Records
(FRBR)

• Entity-relationship model
• Entities Group 1, 2, 3
• Relationships
• Attributes
• User tasks
• Find
• Identify
• Select
• Obtain
• National level record
• elements (mandatory optional data)

3
Possible FRBR applicationsScenario A - Now
Authority
Bibliographic
Item
Holding
4
Scenario B
Authority
Person/ Corporate body
Series (work/expression) Uniform Title
Work/ Expression Uniform Title
Manifestation
Bibliographic
Item
Holding
5
Scenario C
Authority
Person/ Corporate body
Series (work/expression) Uniform Title
Concept
Work/ Expression Uniform Title
Manifestation
Bibliographic
Item
Holding
6
Scenario D
Authority
Person/ Corporate body
Series (work/expression) Uniform Title
Work/ Expression Uniform Title
Manifestation/ Item
Holding
7
Scenario E
Authority
Person/ Corporate body
Series (work/expression) Uniform Title
Concept
Work/ Expression Uniform Title
Bibliographic
Manifestation/ Item
Holding
8
JSC Public Web Site

• http//www.collectionscanada.ca/jsc/index.html

9
Resource Description and Access
10
Strategic Plan for AACR/RDA

• http//www.collectionscanada.ca/jsc/stratplan.html
  

11
Targets of Strategic Plan

• New edition 2007/2008
• New Introductions
• Principles, functions of catalog, conceptual
  info.
• Content guidelines, updated examples
• Authority control
• FRBR terms when useful
• Simplify
• Reduce redundancy
• Increase consistency across all types of content
• Reach out to other communities
• Web-based product

12
RDAResource Description and Access

• Introductions (general principles/ concepts)
• Part I - Description
• Part II - Relationships
• Part III Authority control
• Appendices
• Display options
• Abbreviations, capitalization, numbers
• Glossary

13
RDA Timeline (Proposal)

• Dec. 2004 Draft Pt. 1 to constituents
• Apr. 2005 Reworked approach/structure
• July 2005 Prospectus for RDA
• Dec. 2005 Reworked Pt. 1
• 2006 Reworked Pt. 2
• 2006 Pt. 3
• 2007 Introductions and Appendices
• June 2007 Tests of Web product
• Dec. 2007 Text to publishers
• 2008 RDA Web available

14
International Cataloguing Principles

• ICCP, Paris, 1961

15

• IME ICC 1
• Europe
• (including AACR2)

• IME ICC 2
• Latin America/
• Caribbean

16
Draft Statement of Principles

• Bulgarian
• Chinese
• Croatian
• Czech
• English
• Finnish
• French
• German
• Greek
• Hungarian

• Italian
• Japanese
• Korean
• Lithuanian
• Portuguese
• Romanian
• Russian
• Slovak
• Spanish (Spain)
• Spanish (Latin America)

17
IME ICC Goals Objectives

• Goal
• Increase the ability to share cataloguing
  worldwide by
• Promoting standards
• Objectives
• Develop Statement of International Cataloguing
  Principles
• See if we can get closer together
• Make recommendations for an International
  Cataloguing Code

18
Introduction

• Serve the convenience of the users
• Broaden Paris Principles
• All types of materials (not just text)
• Description
• Access (not just choice and form of entry, but
  all access for bibliographic and authority
  records)
• Build on
• Great cataloguing traditions of the world
• FRBR and FRAR and future FR-Subjects

19
1. Scope

• Guide development of cataloguing codes
• Bibliographic and authority records
• Library catalogues
• Consistent approach to descriptive and subject
  cataloguing
• All kinds of resources

20
Scope, continued

• Highest principle for constructing cataloguing
  codes
• convenience of the users of the catalogue

21
2.1 Entities in Bibliographic Records

• FRBR entities
• Work
• Expression
• Manifestation
• Item
• Separate bibliographic record for each
  manifestation
• Collection
• Individual work
• Component

22
2.2 Entities in Authority Records

• Controlled forms of names
• Person
• Family
• Corporate Body
• Work
• Expression
• Manifestation
• Item
• Concept
• Object
• Event
• Place

????????
23
2.3 Attributes and 2.4 Relationships

• Attributes
• Identify the entity
• Data elements in bibliographic and authority
  records
• Relationships
• Bibliographically significant
• Identified through the catalogue

24
3. Functions of the Catalogue

• To enable a user to
• Find
• Identify
• Select
• Obtain
• Navigate

25
Functions of the Catalogue

• To enable a user to
• Find
• Single resource
• All resources belonging to same work
• All resources belonging to same expression
• All resources belonging to same manifestation
• All works and expressions of a given person,
  family, or corporate body
• All resources on a given subject
• All resources defined by other criteria

26
4. Bibliographic Description

• Based on internationally agreed standard
• ISBDs
• Levels of completeness
• Based on purpose of the catalogue or
  bibliographic file

27
5. Access Points

• Formulate following general principles
• Controlled
• Provide consistency
• Normalize following a standard (authorized
  headings)
• Record in authority records (normalized forms and
  variant forms to use as references)
• Uncontrolled
• Title proper found on manifestation
• Keywords

28
5.1.1 Choice of Access Points

• Bibliographic record
• Titles of works and expressions (controlled)
• Titles of manifestations (uncontrolled)
• Names of creators of works (controlled)
• Names of other persons, families, corporate
  bodies, and subjects deemed important for
  finding, identifying, selecting the bibliographic
  resource

29
5.1.1.2 Access Points to Authority Record

• Authorized form of name
• Variant forms of name
• Related names

30
5.1.3 Language

• Names expressed in several languages, prefer
• Information from manifestations of the expression
  in the original language and script, but
• If original language and script is not normally
  used in the catalogue, the heading may be based
  on forms found on manifestations or in references
  in one of the languages and scripts best suited
  to users of catalogue

31
5.1.3 Language, continued

• Access should be provided in original language
  and script whenever possible, through either the
  authorized heading or a reference.
• If transliterations are desirable, an
  international standard for script conversion
  should be followed.

32
5.2 Forms of Names for Persons

• Still under discussion
• Name consists of several words, entry word should
  follow conventions of the country and language
  most associated with that person, as found on
  manifestations or reference sources.

33
5.3 Forms of Names for Families

• Still under discussion
• Name consists of several words, entry word should
  follow conventions of the country and language
  most associated with that family, as found on
  manifestations or reference sources.

34
5.4 Forms of Names for Corporate Bodies

• Still under discussion
• Corporate name should be given in direct order,
  as commonly found on manifestations

35
5.5 Forms of Uniform Titles

• Title alone or
• Name/title combination or
• Title qualified by addition of identifying
  elements
• Corporate name
• Place
• Language
• Date
• Etc.

36
5.5 Uniform Title, continued

• Original title or
• Title most frequently found in manifestations of
  the work or
• Commonly used title in language and script of
  catalogue
• Still under discussion Always add language and
  date.

37
6. Authority Records

• Construct to control authorized forms of names
  and references used as access points
• Persons
• Families
• Corporate bodies
• Works, expressions, manifestations, items
• Concepts
• Objects
• Events
• Places

38
7. Foundations for Search Capabilities

• 7.1 Search and Retrieval
• Access points
• provide reliable retrieval of bibliographic,
  authority records and associated bibliographic
  resources and
• limit search results

39
7.1.1 Searching Devices

• Names, titles, and subjects searchable and
  retrievable by any device, e.g.,
• Full forms of names
• Key words
• Phrases
• Truncation
• Etc.

40
7.1.2 Indispensable Access Points

• Base on main attributes and relationships of each
  entity
• For bibliographic record
• Name of creator or first named creator when gt1
• Title proper or supplied title for manifestation
• Year(s) of publication or issuance
• Uniform title of work/expression
• Subject headings, subject terms
• Classification numbers
• Standard numbers, identifiers, key titles

41
7.1.2 Indispensable Access Points

• For authority records
• Authorized name or title of the entity
• Variant forms of name or title for the entity

42
7.1.3 Additional Access Points

• For bibliographic record, e.g.,
• Names of additional creators beyond first
• Names of performers, families, or corporate
  bodies in other roles than creator
• Parallel titles, caption titles, etc.
• Uniform title of series
• Bibliographic record identifiers
• Language
• Country of publication
• Physical medium

43
7.1.3 Additional Access Points

• For authority records, e.g.,
• Names of titles of related entities
• Authority record identifiers

44
Objectives for Construction of Cataloguing Codes

• Convenience of user
• Common usage
• Representation
• Accuracy
• Sufficiency and necessity
• Significance
• Economy

• Standardization
• Integration
• Defensible, not arbitrary
• If contradict, take a defensible, practical
  solution

45
Next Steps

• Continue online discussion list (can subscribe
  through the IME ICC Web site)
• Publish articles, give presentations, etc. to
  share the proposals
• Contact and involve other information communities
  (toward shared new vocabulary, concepts, and
  goals)
• Continue worldwide review (continue regional
  meetings)

46
Web Sites

• Frankfurt meeting
• http//www.ddb.de/news/ifla_conf_index.htm
• Buenos Aires meeting
• http//www.loc.gov/imeicc2

47
Next Meetings

• 2005 Middle East (Cairo, Egypt)
• 2006 Asia (National Library of Korea, Seoul)
• 2007 Africa

48
Applications of conceptual model

• FRBR is conceptual model
• No application is prescribed
• Opportunities for the future in new systems
  designs
• Greater connection with ai, digital aggregators
• Keep user foremost in mind

49
Thank you!