How to Request a New Temp

1
How to Request a New Temp

• Hiring Managers

2
Hiring a Temp was Never Easier

• TEPs new Information Management System (IMS)
  gives you the ability to request and select
  temporary workers online.
• It is now as easy as 1, 2, 3 to
• Request a temporary employee
• Review candidates
• Request that your top candidate get the assignment

3
Hiring a Temp was Never Easier

• In the remaining slides you will learn how to
• Get access to the TEP IMS
• Login to your home page
• Complete a job order
• Review candidate profiles
• State your preference for who gets assigned to
  your job order

4
Get Access

• Enter and the TEP URL http//tep.ucsf.edu
• Click Login

5
Login

• Enter your UCSF username and password
• Your username is the same as your current UCSF
  email address and will be in one of two formats
• firstname.lastname_at_ucsf.edu
• sydney.carton_at_ucsf.edu
• Flastname_at_departmentname.ucsf.edu
• scarton_at_hr.ucsf.edu
• Your password is the last four digits of your
  social security number
• Click SUBMIT

6
Login Problems?

• If the system does not recognize your password,
  you need to create a new password
• Click Forgot Password
• Follow the system prompts
• If you are still unable to login contact
  jnourse_at_hr.ucsf.edu

7
Hiring Manager Home Page

• The systems displays your home page
• All temporary workers you supervise will be listed

8
How to Request a Temp

• In right hand navigation panel
• Click Order a Temp

9
How to Request a Temp

• The system displays the Order a Temporary Worker
  Form
• Complete the entire form
• If you need more than one session, click Update
  before logging out
• Your work will be saved and you can access the
  order at another time to complete it
• Enter
• Start Date
• End Date

10
How to Request a Temp

• Indicate if you are requesting an administrative
  assistant or analyst title

11
How to Request a Temp

• If you are requesting an Administrative Analyst
  the system requires you to suggest a
  Classification
• Click on the UCSF Administrative Assistant Job
  Family Matrix link if you need a reference point
  for determining the suggested classification

12
How to Request a Temp

• Select the appropriate Classification

13
How to Request a Temp

• Then select the Suggested Step
• Once youve selected the step, the system will
  indicate an Hourly Rate

14
How to Request a Temp

• Type a brief description of the job
  responsibilities and required skills, including
  software

15
How to Request a Temp

• Type, or use the look up feature to indicate
• Department Name
• Supervisor/Timecard Approver
• Finance Officer Approver
• Enter each individuals Employee ID and UserID,
  if available
• Indicate if this temp is working on campus or at
  the Medical Center

16
How to Request a Temp

• Complete Instructions to Temporary Employee
  section
• These instructions will be emailed to the temp
  assigned to you
• Be as specific and detailed as necessary

17
How to Request a Temp

• Enter all Fund/DPA accounts that are subject to
  the recharge to pay for the temporary employees
  services
• If you dont know the Fund/DPA, this section can
  be completed once the temp is assigned to your
  order
• A word of caution Temps cannot begin their
  assignments until the Fund/DPA is entered!

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How to Request a Temp

• If you would like to suggest that a particular
  temp worker be assigned to your order, type their
  name
• Click Update to save your information

19
How to Request a Temp

• Now that youve completed the order form, you
  need to update the Order Status
• There are four options
• Pending Department Review
• Hold
• Cancel
• Place this Order
• Click the desired order status
• When you are ready to submit your order, click
  Place this Order

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How To Request A Temp

• The system indicates that your order has been
  submitted for classification and placement
• You will also receive an email confirming your
  order was submitted to our TEP Recruiters

21
How To Request A Temp

• You can review the status of all your orders at
  anytime
• Click My Order History

22
Considering Candidates

• Your TEP Recruiter will review your order and
  propose two candidates for your consideration
• You will receive an email as soon as your
  candidates have been selected
• Login to your TEP IMS home page
• Click Candidates for Consideration

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Considering Candidates

• A list of proposed candidates is displayed
• Click on the candidates' name to see their entire
  profile

24
Considering Candidates

• The Candidates Profile is displayed
• Click on the appropriate tab to review the
  candidates
• Resume
• Self-Assessment
• Supplemental Information
• References
• After you have reviewed the candidate profile(s)
  you may take any appropriate action, e.g.,
  interview candidate, discuss qualifications with
  your recruiter, etc.

25
Considering Candidates

• When you make a decision about the candidate
  click desired action
• Accept
• Decline
• No Action
• To submit your request to your TEP Recruiter,
  click Change Status

26
Considering Candidates

• The system displays each candidates change in
  status

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Considering Candidates

• Once the TEP Recruiter assigns the candidates to
  your order
• An email is sent to the candidate (with a copy to
  the hiring manager) notifying them of the
  placement along with any instructions you
  provided when you created your order
• The next time you login to the TEP IMS, the temp
  workers name will be listed on your Temporary
  Workers that I Supervise page

28
Questions?

• If you have questions about using TEP IMS,
  contact
• tepfrontdesk_at_hr.ucsf.edu
• 415.476.4486
• For questions about your orders, contact your TEP
  Recruiter
• For questions about TEP services and policies
  contact Crystal Morris
• cmorris_at_hr.ucsf.edu
• 415.476.2115