Outlook Web Access

1
OutlookWeb Access

• Utica Community Schools
• Technology Department

2
Outlook Web Access Overview

• Organize and track all your information
• Maintain a personal calendar of appointments,
  events, and meetings
• Schedule meetings
• Store names, addresses and other information
  about contacts
• Keep a journal of messages sent, received, Office
  documents, and events
• Access OWA from the Web

3
Accessing OWA from the Internethttp//ucsmail.uti
cak12.org
Last name,first initial,middle initial Your UCS
password Security Public or shared (15
min.)-internet café,etc. Private (24 hours)
Entering text in Outlook Web Access items, it is
not considered as activity. Use Save button
often!
4
Understanding the OWA Interface
Main Screen After
entering your username and password, you will be
presented with the OWA main screen, which will be
similar to the one displayed below.
5
Understanding the OWA Interface - Inbox

• Unread messages have bold type.
• Read messages have plain text.
• Messages sent as high importance are marked with
  a red exclamation point to the left of the
  message.
• Messages sent with low importance will have blue
  arrow pointed down to the left of the message.
• Messages with attachments are marked with a paper
  clip.
• Messages you reply to will have a purple arrow in
  front of the envelope.

6
Understanding the OWA Tool Bar
The OWA toolbar is displayed above the View Pane.
See below for an overview of each item on the
toolbar.
UCS, not contacts
7
Understanding the OWA Interface - Messages
In order to view your messages in OWA, position
your mouse over the message youd like to read in
the View Pane, and click it. Your message will be
displayed in the View Pane.
8
Understanding the OWA Interface - Messages

• Click on column (from,subject, received) to
  reverse order.
• To read a message, click on any part of
  message.

9
Understanding the OWA Interface - Messages
When you login, your inbox (list of messages)
will appear in the view pane.
Your message is now open
10
Opening Attachments

• Select attachment by double clicking. Note
  Download menu may show up
• when using Safari attachment might be
  sent to the desktop.
• OR simply drag attachment to desktop

11
Opening Attachments
If you run into issues, Control click to get
this screen and select Download Link to Disk
12
Creating/Sending New Message
13
Creating/Sending New MessageFirst Method
Type in email address
14
Creating/Sending New MessageSecond Method

• Type in last names separated by semicolon click
  on the check names button (global address book
  contacts)
• Black (name NOT email address) vs red font
• Click on red (cant resolve)

15
Creating/Sending New MessageSecond Method, cont.

• Choose the correct Smith from the list by
  clicking to the left of the name (business card
  icon represents a contact)
• Select To, Cc, or Bcc then, click
  Apply
• Selected name is now included

16
Creating/Sending New MessageThird Method

• To locate a UCS employee or search by grade level
  , building, etc., click the address book
  (Tobutton)
• When all buildings have been migrated, you will
  be able to search by multiple topics add to
  recipient list (limited list at present time)

17
Creating/Sending New MessageThird Method, cont.
18
Creating/Sending New Message Third Method, cont.
Finding a Group
19
Adding an Attachment

• Click the paperclip icon on the toolbar to add an
  attachment
• Click Browse to locate file/picture
• Click Open to choose picture/file
• Click Attach to add attachment

20
Adding an Attachment

• Process may be repeated before you close the
  window
• Then, send or return to message

21
Signature Out of Office AssistantOptions

• Messaging options (items per page, automatically
  include signature, enter signature
• Out of Office (select enter message)

22
Printing
, file print, or use print icon from browser
23
Add Contacts
24
Enter Contact Information
Save Attachment Delete Map Close(exit screen
w/o saving)
25
Create Distribution List (group)

• Click New Distribution list
• Name the list (group)
• Add names
• Or use address book.
• (or use Find Names for UCS members)

26
Create Distribution List (group)

• Check box to the left of the name
• Add recipient to Distribution list
• Note name(s) appear on bottom of window
• Save after adding additional names
• Note To add contacts, copy paste email address
  from contact list

27
Deleting Items
This icon sends item to deleted folder
28
Recovering Deleted Items

• Mail folders (mail deleted goes into deleted
  items folder
• Deleted items can then be deleted from folder
• These Permanently Deleted items can be
  recovered within 4 days
• To recover Select Options from Navigation
  pane

29
Recovering Deleted Items, cont.

• Select View Items
• Check items and Recover or Permanently Delete

30
Getting Help

• Select the Help button on the view pane toolbar.

31
Got Questions?

• Contact
• Stacey Soderman
• ext.6834
• stacey.soderman_at_uticak12.org

32
Additional Features

• Calendar
• Spell check
• Thesaurus

33
Calendar - Schedule a Meeting/Appointment

• Enter recipients by one of the 3 methods
• Save (puts it on calendar)
• Send (sends email to recipients)
• Note All day event appears at the top of the
  calendar

30 min delay
34
Calendar

• An Appointment is an activity that can be
  scheduled
• for any specific time period and consumes
• a block of only your time.
• (Note Full blown version includes meetings and
  events)

35
Calendar , cont.

• Double click on meeting to view details

36
SPELL CHECK
37
(No Transcript)
38
THESAURUS
39
Got Questions?

• Contact
• Stacey Soderman
• ext.6834
• stacey.soderman_at_uticak12.org